Sr. Administrative Assistant, Corporate Communications

Sony Pictures Entertainment, Inc; Culver City (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Sony Pictures Entertainment, Inc. seeks an experienced Senior Administrative Assistant to support the SVP, Corporate Communications and the team. You will anticipate needs, prepare concise summaries, and coordinate complex calendars in a fast-paced, confidential environment.

You will manage travel, meetings, expenses, and communications with senior leaders across the organization, ensuring precision and discretion in every interaction.

Qualifications

• Provides high-level administrative support to senior executive or functional leader.
• Excellent written and verbal communication skills are essential.
• Strong interpersonal skills and ability to build credibility across levels.
• Proactive, resourceful, and solutions-oriented with minimal direction.
• Exceptional organizational, prioritization, and time-management abilities.
• Meticulous attention to detail and high accuracy.
• Professional presence, judgment, diplomacy, and composure.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrates discretion with confidential information.
• Proficient with Outlook, Word, PowerPoint, Excel, Teams.

Responsibilities

• Provide comprehensive administrative and organizational support to SVP, Corporate Communications.
• Anticipate needs, identify issues, and propose or implement solutions.
• Manage a complex calendar with scheduling, prioritization, and conflict resolution.
• Serve as central point of coordination for the team and confidential matters.
• Review documents to extract key themes and prepare summaries, briefings, and agendas.
• Attend meetings as needed, capture decisions and actions, and follow through.
• Prepare executive briefings, talking points, and background materials.
• Coordinate travel logistics, meetings, and videoconferences; manage invoices and expenses.

Skills

Executive support

Communication skills

Interpersonal skills

Proactive problem solving

Time management

Attention to detail

Professional presence

Discretion & integrity

Microsoft Outlook

PowerPoint

Word

Excel

Teams

Education

Bachelor's degree or equivalent

5+ years in executive support

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Job description

The Senior Administrative Assistant provides high-level administrative, organizational, and operational support to the SVP, Corp Communications and the broader team. This individual serves as a trusted partner who anticipates needs, exercises sound judgment, and helps the leader remain prepared, informed, and focused on the highest-priority activities.

The ideal candidate is an exceptional communicator who can quickly absorb information, identify key points, and prepare concise, accurate summaries. They bring strong interpersonal skills, proactive problem-solving capabilities, meticulous attention to detail, and a professional presence. The successful candidate will be comfortable operating in a fast-paced, highly confidential environment and interacting with senior leaders and stakeholders across the organization.

RESPONSIBILITIES

Executive Support and Prioritization

• Provide comprehensive administrative and organizational support to SVP, Corporate Communications.
• Anticipate the leader's needs, identify potential issues, and proactively recommend or implement solutions.
• Manage a complex and frequently changing calendar, including scheduling, meeting prioritization, conflict resolution, and preparation time.
• Serve as a central point of coordination for the team.
• Handle sensitive and confidential information with exceptional discretion, judgment, and integrity.

Briefing, Synthesis, and Meeting Preparation

• Review emails, reports, presentations, meeting materials, and other business documents to identify key themes, decisions, risks, and action items.
• Prepare concise written summaries, executive briefings, talking points, agendas, and background materials.
• Distill complex or lengthy information into clear, accurate, and actionable takeaways.
• Coordinate the preparation and distribution of meeting agendas and supporting materials.
• Attend selected meetings as appropriate, capture decisions and action items, and help drive timely follow-through.
• Proofread and quality-check documents and presentations for clarity, accuracy, consistency, and executive readiness.

Stakeholder Management and Communication

• Communicate professionally and confidently on behalf of the leader, using sound judgment regarding tone, timing, and level of detail.
• Navigate complex stakeholder dynamics with diplomacy, composure, tact, and discretion.
• Represent the leader and the function with credibility and a strong professional presence.
• Facilitate efficient communication and information flow across teams and organizational levels.
• Respond appropriately to urgent or sensitive matters and elevate issues when necessary.

Meetings, Travel, and Administrative Operations

• Coordinate domestic and international travel, including itineraries, transportation, accommodations, visas, and related logistics.
• Process and reconcile expense reports accurately and on time.
• Coordinate meetings and videoconferences, including room reservations, invitations, technology requirements, and attendee logistics.
• Manage invoices, approval requests, and other administrative processes.
• Support team meetings, leadership presentations, special events, and other business activities as required.

QUALIFICATIONS

Required Qualifications

• Demonstrated experience providing high-level administrative support to a senior executive or functional leader.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build credibility and trusted relationships across organizational levels.
• Highly proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and act without requiring extensive direction.
• Exceptional organizational, prioritization, and time-management skills.
• Meticulous attention to detail and a consistently high level of accuracy.
• Strong professional presence, judgment, diplomacy, and composure.
• Ability to manage multiple priorities and adapt quickly in a dynamic, fast-paced environment.
• Demonstrated discretion and integrity when handling confidential or sensitive information.
• Strong follow-through, accountability, and ownership of responsibilities.
• Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, Teams, and related productivity tools.

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• 5+ Years of experience supporting an executive in a complex, global, or matrixed organization.
• Experience preparing executive briefings, summaries, presentations, or meeting materials.
• Experience coordinating across multiple time zones and managing domestic and international travel.
• Familiarity with expense reporting, invoice processing, purchase orders, and corporate administrative systems.