Sr. Administrative Assistant

Polaris Inc.; United States; On-site; USD 52,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Wellness programs

Paid time off

Gym reimbursement

Life insurance

Disability offerings

Profit-sharing plan

Employee stock ownership plan

Employee stock purchases

401(k) matching

Financial wellness education

Volunteer time off

Job summary

Polaris Inc. is seeking an Executive Administrative Assistant to support senior Supply Chain leadership. You will manage complex calendars, coordinate travel, prepare presentations, and handle confidential information with discretion.

You will also assist with special projects, document control, and cross-functional coordination to drive effectiveness within a global supply chain organization. This role offers exposure to senior leaders and a dynamic, agile work environment.

Qualifications

• High school diploma required; college degree preferred.
• Minimum 1 year of administrative or office experience.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with Visio, Miro, and Concur.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Ability to work independently and manage multiple priorities.
• Typical schedule 8:00–17:00 with overtime/weekend as needed.
• Not eligible for sponsorship.
• Starting pay range in Minnesota: $25.00–$34.00 per hour.

Responsibilities

• Provide administrative support to senior Supply Chain leaders.
• Manage complex executive calendars, including meeting prioritization and scheduling.
• Prepare and coordinate presentations, reports, and meeting materials.
• Coordinate domestic and international travel arrangements and itineraries.
• Organize on-site and off-site meetings, conferences, and events.
• Serve as a professional point of contact for internal and external stakeholders.
• Support special projects and administrative initiatives with sound judgment.
• Develop familiarity with departmental functions and processes.
• Welcome visitors and direct inquiries professionally.
• Support document control and records retention activities.
• Prepare and maintain organizational charts and documentation.
• Provide administrative coverage for VP roles as needed.

Skills

Communication

Collaboration

Accountability

Time management

Discretion

Education

High school diploma

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Visio

Miro

Concur

Job description

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.

Position Overview

As an Executive Administrative Assistant supporting senior Supply Chain leadership, you will provide high-level administrative and operational support to executive team members while helping ensure the efficient execution of key business activities. You will manage complex schedules, coordinate travel and meetings, prepare communications and presentations, and serve as a trusted point of contact for internal and external stakeholders. You will also support special projects, document control activities, and cross-functional coordination to help drive organizational effectiveness. This role offers the opportunity to work closely with senior leaders and contribute to the success of a global supply chain organization.

Key Responsibilities

• Provide administrative support to senior Supply Chain leaders, ensuring smooth execution of daily business activities and priorities.
• Manage complex executive calendars, including meeting prioritization, scheduling, time management, and coordination with internal and external stakeholders.
• Prepare and coordinate presentations, reports, correspondence, and meeting materials for executive, employee, and external meetings.
• Coordinate domestic and international travel arrangements, including detailed itineraries, flight scheduling, passport management, and visa documentation as required.
• Organize and support on-site and off-site meetings, conference calls, business events, luncheons, and dinners.
• Serve as a professional point of contact for internal and external stakeholders, handling sensitive and confidential information with discretion. 13
• Manage special projects and administrative initiatives while exercising sound judgment and working independently.
• Develop familiarity with departmental functions and organizational processes to communicate information accurately and effectively.
• Welcome visitors and assist callers, directing inquiries appropriately and maintaining a professional experience.
• Support document control and records retention activities for the department.
• Prepare and maintain organizational charts and administrative documentation.
• Provide administrative coverage and support for the Vice Presidents of Sourcing/NPI and SIOP/MP&L as needed.

Desired Competencies

• Communication: You clearly convey information, ideas, and expectations to diverse audiences, adjusting your message to ensure understanding and alignment.
• Collaboration: You work effectively with others across functions and levels, contributing to shared goals while respecting different perspectives.
• Accountability: You take ownership of your responsibilities, follow through on commitments, and hold yourself to high standards for quality and results.

Qualifications

• High school diploma required; college degree preferred.
• Minimum 1 year of experience in an administrative or similar professional office environment.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience using business tools and platforms such as Visio, Miro, and Concur.
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to work independently and manage multiple priorities effectively.
• Ability to work a regular schedule of 8:00 a.m. to 5:00 p.m., with overtime and weekend work as needed.
• This position is not eligible for sponsorship.
• The starting pay range for Minnesota is $25.00 to $34.00 per hour, plus eligibility for overtime. Individual pay and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range.

To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE. At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing.

Benefits

• health, dental, and vision insurance
• wellness programs
• paid time off
• gym & personal training reimbursement
• life insurance and disability offerings
• market-leading profit‑sharing plan that is fundamental to our pay‑for‑performance culture
• Employee Stock Ownership Plan
• discounted employee stock purchases plan
• generous matching contribution to 401(k)
• financial wellness education and consultation to plan for their financial future
• Polaris Foundation and our Polaris Gives paid volunteer time off

About Polaris

As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER®, RZR® and Polaris GENERAL™ side‑by‑side off‑road vehicles; Sportsman® all‑terrain off‑road vehicles; military and commercial off‑road vehicles; snowmobiles; Slingshot® moto‑roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry‑leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. www.polaris.com

EEO Statement

Polaris Inc. is an Equal Opportunity Employer and will make all employment‑related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at 800-765-2747 or [e-mail]. To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov). At Polaris, the need for diverse perspectives and experiences enables our vision of Best People, Best Team. We value our differences and align our passions to do great work. As a highly efficient growth company, we are driven to be agile and adaptable to support our customers. At Polaris we unite to create memorable adventures. Learn more at http://www.polaris.com/careers