Sr Administrative Assistant

Elbit Systems of America; Roanoke (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Elbit Systems of America is seeking a Senior Administrative Assistant to provide clerical and office management support for the Engineering Department. In this role, you will manage schedules, arrange travel, and assist senior management with various administrative tasks. Candidates must possess an associate's degree and have 5 years of relevant experience, demonstrating strong organizational and communication skills. Join a dynamic team at a leading defense and aerospace company advancing national security and technological innovations.

Benefits

9/80 schedule providing every other Friday off

Competitive compensation & 401k program

Robust medical, dental, vision, & disability coverage

Flexible Vacation & PTO

Paid Parental Leave

Qualifications

• 5 years of administrative support experience in a professional environment.
• Experience with technical and engineering organizations preferred.
• Ability to handle sensitive and confidential information.

Responsibilities

• Manage schedules and calendars for senior management.
• Coordinate travel arrangements and prepare expense reports.
• Assist with budget preparation and monthly monitoring.

Skills

Strong written communication

Organizational skills

Problem-solving skills

Time management skills

Education

Associate's degree

Bachelor’s Preferred

Tools

MS Office Suite

Concur

Job description

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Elbit Systems of America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high-technology company engag ed in a wide range of programs for innovative defense and commercial applications. For additional information, visit: ElbitAmerica.com or follow us on YouTube .

Elbit Systems of America – Night Vision is a world leader in night vision technology, with more than two million Generation 3 image intensifier tubes produced and providing integrated solutions that meet customers' evolving challenges. During its 60-year production legacy, the company has secured more than 90-night vision-related patents and supplies nearly 100 allied countries with its products. The company has more than 500 talented employees and operates in Roanoke, Virginia.

The Sr Administrative Assistant will perform a range of tasks to provide clerical support and office management duties for the Engineering Department and other departments as assigned. Major responsibilities will include making travel arrangements, coordinating senior management calendar(s) and proofreading correspondence from senior managers and staff. This person may interface with senior levels of the organization, as well as some external customers. The Sr Administrative Assistant will use sound judgment, manage priorities and operate within the procedures established in the department.

Responsibilities & Tasks

• Manage schedules and calendars for others as assigned
• Coordinate both off and on-site events
• Create, process and follow up on visit requests and contact reports
• Make both domestic and international travel arrangements per travel policies
• Coordinate with international counterparts regarding travel and meetings
• Prepare expense reports for others as assigned
• Provide support/back-up assistance to cover other Executive and Administrative Assistants when they are out of the office
• Must be able to generate email, letters, memos, or other communications for managers, VP’s, Directors, Managers, and staff employees
• Coordinate new employee onboarding by setting up designated work area, obtaining supplies and providing guidance on department processes.
• Coordinate/drive dispositions and clearing out of vacated cubes with appropriate manager
• Attend staff meetings, take/publish minutes.
• Responsible for organizing presentations, reports and meetings as assigned
• File, maintain and retrieve corporate documents, records, artifacts and reports as required
• Process corporate invoices for Accounts Payable as assigned
• Order office supplies for department
• Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any technical issues
• Prepare non-MRP requisitions and change requisitions for program and non-program requirements
• Provide day to day administration, organization, coordination and planning support as required
• Assist with the budget preparation and monthly monitoring
• Will use good judgment in completing activities and operate under limited supervision
• Will use MS Office suite applications; to include PowerPoint presentations, Excel and Word
• May use judgment and discretion to modify work practices and processes to achieve results or improve efficiency
• Likely to act as an informal resource for colleagues with less experience
• Provides solutions to problems in situations that are atypical or infrequently occurring based on practice and existing precedents/procedures.
• Other related duties as assigned by Manager or Director
  
  

Qualifications

Education:

• Associate's degree required in related discipline
• Bachelor’s Preferred
  
  

Experience Required

• 5 years' experience in the administrative support field in a professional environment with full proficiency gained through on-the-job training to perform a range of tasks.
• Experience working with technical and/or engineering organizations is preferred
  
  

Knowledge, Skills, Abilities Required

• Must handle sensitive and confidential information and matters with discretion
• Strong written and verbal communication skills; collaborates well with other team members
• Ability to explain detailed and/or complicated information within their team
• Strong organizational skills
• Proficiency in MS Office applications including PowerPoint presentations, Excel and Word
• Must be able to generate letters, memos, etc.
• Maintain Director and Senior Management calendar(s).
• Make travel arrangements and submit expense reports. Experience using Concur is a plus.
• Creativity and strong problem-solving skills.
• Strong task and time management skills, with the ability to prioritize tasks.
• Ability to handle multiple tasks and projects with accuracy
• Self-motivated, dependable, highly organized and accurate.
  
  

Here Are Some Of The Great Benefits We Offer

• Most locations offer a 9/80 schedule providing every other Friday off
• Competitive compensation & 401k program to plan for your future
• Robust medical, dental, vision, & disability coverage with qualified wellness discounts
• Basic Life Insurance and Additional Life & AD&D Insurances are available
• Flexible Vacation & PTO
• Paid Parental Leave
• Generous Employee Referral Program
• Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more
• Voluntary Tricare Supplement available for military retirees
  
  

Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities. It has been and will continue to be the policy of Elbit America to recruit, hire, train, and promote into all job levels based solely upon job-related qualifications without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, genetics or citizenship status.

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Defense and Space Manufacturing

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