Senior Administrative Assistant

Davita Inc.; Plano (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Hilti, a leading global company, is seeking a Senior Administrative Assistant to provide essential support to senior executives. The role involves managing schedules, coordinating meetings, and serving as a primary contact for stakeholders. Ideal candidates will have strong communication skills, extensive administrative experience, and are expected to work in the office at least four days a week. This position offers a competitive salary, extensive benefits, and opportunities for career development.

Benefits

Generous paid time off policy

Paid family leave

Educational reimbursement

401(k) matching

Medical/dental/vision coverage

Qualifications

• Five (5) years' experience as an administrative assistant required.
• Excellent command of the English language and strong written and verbal communication skills.
• Knowledge of office administrative procedures and experience in operating standard office equipment.

Responsibilities

• Manages Executive Management Team calendars and coordinates meetings.
• Provides administrative support for various projects, including research.
• Ensures effective communication among team members and organizes files.

Skills

Communication

Multitasking

Data summarization

Education

Associate degree or equivalent experience

Administrative certification

Tools

MS Word

Excel

PowerPoint

Access

Job description

What's the role?

The Senior Administrative Assistant is crucial in ensuring the smooth operation of the executive's office and provides high-level administrative support to the senior executives within Hilti. This role is responsible for managing schedules, coordinating meetings and travel arrangements, and serving as the primary point of contact for internal and external stakeholders.

Who is Hilti?

At Hilti, we are a passionate global team committed to making construction better. As a trusted partner for productivity, safety, and sustainability, we provide our customers innovative solutions that impact the buildings, roads, and infrastructure people rely on every day.
Hilti is where individuals grow lasting careers by exploring possibilities, maximizing their potential, owning their development, and making a real difference every day.

What does the role involve?

• Manages assigned Executive Management Team (EMT) calendars by planning and scheduling meetings, developing itineraries and coordinating travel, arranging lodging and meeting accommodations; accountable for developing documentation and publication of meeting materials including agendas, presentation materials, and meeting minutes, etc.
• Ensures effective communication and coordination of events with other Executive Management Team members, administrative assistants and department team leaders for shared events and is accountable for the coordination of all Hilti North America based events and materials for Global Head as they travel to Hilti North America (HNA).
• Supports front desk processes by greeting visitors, managing reception area, handling questions from employees, managing pool car check out and supporting badge system requirements.
• Provides administrative support for various projects, including research and coordination.
• Maintains office supplies by checking stock to determine inventory levels; anticipating needed supplies; evaluating new office products; placing and expediting orders; and verifying receipt of supplies.
• Ensures operation of office equipment by completing preventive maintenance requirements, including following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Assists with onboarding of new team members hired into the function; supports the coordination of functional senior management employment candidates, including arranging travel, site visits, communication between candidates and respective interviews; serves as a liaison between the employee and relevant department during on-boarding; and ensures compliance with company policies and federal requirements of new hire process.
• Maintains and organizes files, databases, and records, ensuring data accuracy and confidentiality.

With the initiative "16 hours for a better future", we promote real social commitment: Every employee in North America has two days of paid leave for charitable activities

What do we offer?

In addition to a competitive base salary and bonus potential, we offer a robust benefits package including a generous paid time off policy that includes vacation, personal days, health & wellness, and 2 days per year to give back in your local community, paid family leave, educational reimbursement, 401(k) matching, medical/dental/vision coverage, and a variety of other benefits to fit the needs of our employees.
We will give you the tools you need to succeed through hands-on integration training and will support your continued professional development through ongoing training and mentoring, targeted leadership programs, and opportunities for international assignments in any of the 120+ countries in which we operate.

What you need is:

• Associate degree or equivalent experience, required.
• Five (5) years' experience as an administrative assistant, required.
• Administrative certification a plus.
• Computer literacy required (MS Word, Excel, PowerPoint, Access).
• Must be in the office a minimum of four (4) days a week, required.
• Must be able to flex days in office to match functional EMT business.
• Team must be seated together to build cohesiveness.
• Knowledge of office administrative procedures and experience in operating standard office equipment.
• Excellent command of the English language and strong written and verbal communication skills.
• Must have a high level of interpersonal skills and to be able to handle sensitive and confidential situations.
• Ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Ability to multitask and have continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Why should you apply?

We're a big company with a family-owned feel. You will be given the opportunity to make big changes that will ripple throughout the industry while feeling right at home with the Hilti family.

Hilti, Inc is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.