Sr. Administrative Assistant

AeroVironment, Inc.; Pottstown, Northern (Montgomery County, KY); Hybrid; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K with company matching

9/80 work schedule

Paid holiday shutdown

Job summary

AeroVironment, Inc. in Pottstown, PA is seeking a Sr. Administrative Assistant to provide analytical and high-level administrative support to executives and managers.

You will schedule meetings, document actions, coordinate information transfer across projects, prepare purchase requisitions, and liaise with staff at all levels while maintaining confidentiality; contribute to special projects and events as needed.

Qualifications

• Strong verbal and written communication skills.
• Experience coordinating multiple clerical projects in a fast-paced environment.
• Proficient with Microsoft Office suite and collaboration tools.

Responsibilities

• Schedule meetings and coordinate meeting logistics, including luncheons.
• Document technical meetings and follow up on action items/commitments.
• Coordinate with project leads to ensure information transfer throughout the project lifecycle.
• Prepare and track Purchase Requisitions.
• Contact personnel at all levels to gather information and prepare reports while maintaining confidentiality.
• Coordinate activities between departments and outside parties.
• Support special projects and company functions and oversee vendor work.

Skills

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

## Sr. Administrative AssistantApply: Pottstown, PA: Full time: Posted 2 Days Ago: 8259**Worker Type**Regular**Job Description****Summary**The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.**Position Responsibilities*** Scheduling meetings and coordinate meeting logistics, including luncheons* Documenting technical meetings and follow up on action items/commitments* Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project* Preparing and tracking Purchase Requisitions* Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality* Coordinates activities between departments and outside parties* Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice* Work with diverse group of employees to assist on projects as assigned by line managers* Planning company functions and appreciation activities* Overseeing the work of service/supply vendors* Escorting visitors/contractors through the building in compliance with Security policy* Special projects as assigned**Basic Qualifications (Required Skills & Experience)*** Minimum of 5+ years’ experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred.* High School diploma or GED Equivalent is required or equivalent combination of experience and education* Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines* Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams).* Previous experience working in aerospace industry is desired**Other Qualifications & Desired Competencies*** Consistently demonstrates effective communication skills – written and verbal* Maintains a professional demeanor with a high level of customer service* Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing workload* Skilled at follow-up/follow-through while maintaining professionalism* Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management* Applies acquired job skills and company policies and procedures to complete assigned tasks* Consistently follows established procedures on routine work and typically requires instructions only on new assignments* Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties* Displays strong initiative and drive to accomplish goals and meet company objectives* Takes ownership and responsibility for current and past work products* Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company* Focuses on teamwork and puts the success of the team above one's own interests**Physical Demands*** Ability to work in an office environment (Constant)* Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)* Uses hands and fingers to handle, control or feel objects (Frequent)* Bending, crouching, kneeling and reaching to file and maintain files (Frequently)* Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally)**Clearance Level**No ClearanceThe salary range for this role is:$26 - $40AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.**ITAR Requirement:***This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.***Benefits**: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.We also encourage you to review our company website at http://www.avinc.com to learn more about us.Principals only need apply. NO agencies please.