Sr. Administrative Assistant

AV; Pottstown (Montgomery County); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

9/80 schedule

Paid holiday shutdown

Job summary

AV is seeking an Sr. Administrative Assistant to provide high-level administrative support to executives and managers. The role involves scheduling, documentation, and coordinating cross-functional activities to keep projects on track.

The ideal candidate has 5+ years in a fast-paced office environment, strong MS Office skills, and the ability to handle confidential information. Aerospace industry experience is preferred but not required.

Qualifications

• 5+ years in a fast-paced, hands-on office environment.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Experience researching, organizing, and coordinating multiple clerical projects within tight deadlines.
• Experience preferred in the aerospace industry.

Responsibilities

• Schedule meetings and coordinate logistics, including luncheons.
• Document technical meetings and follow up on action items.
• Work with project leads to ensure information transfer throughout projects.
• Prepare and track Purchase Requisitions.
• Gather information and prepare reports while maintaining confidentiality.
• Coordinate activities between departments and external parties.
• Handle semi-routine tasks with occasional deviations from standard procedures.
• Assist diverse teams on projects as assigned by line managers.
• Plan company functions and appreciation events.
• Oversee work of vendors and escort visitors as required.

Skills

MS Office

Administrative coordination

Confidentiality

Education

High School diploma or GED

Job description

Job Description

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.

Worker Type

Regular

Position Responsibilities

• Scheduling meetings and coordinate meeting logistics, including luncheons
• Documenting technical meetings and follow up on action items/commitments
• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
• Preparing and tracking Purchase Requisitions
• Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
• Coordinates activities between departments and outside parties
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
• Work with diverse group of employees to assist on projects as assigned by line managers
• Planning company functions and appreciation activities
• Overseeing the work of service/supply vendors
• Escorting visitors/contractors through the building in compliance with Security policy
• Special projects as assigned

Basic Qualifications (Required Skills & Experience)

• Minimum of 5+ years’ experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred.
• High School diploma or GED Equivalent is required or equivalent combination of experience and education
• Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines
• Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams).
• Previous experience working in aerospace industry is desired

Other Qualifications & Desired Competencies

• Consistently demonstrates effective communication skills – written and verbal
• Maintains a professional demeanor with a high level of customer service
• Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing workload
• Skilled at follow-up/follow-through while maintaining professionalism
• Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management
• Applies acquired job skills and company policies and procedures to complete assigned tasks
• Consistently follows established procedures on routine work and typically requires instructions only on new assignments
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork and puts the success of the team above one's own interests

Physical Demands

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
• Uses hands and fingers to handle, control or feel objects (Frequent)
• Bending, crouching, kneeling and reaching to file and maintain files (Frequently)
• Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally)

Clearance Level

No Clearance

The Salary Range For This Role Is

$26 - $40

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR

• 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits

• medical
• dental vision
• 401K with company matching
• a 9/80 work schedule
• a paid holiday shutdown

http://www.avinc.com/myavbenefits

About AV

AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.

We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.

Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizenship required