Sr. Administrative Assistant

Capital One; Plano (TX); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One in Plano, TX is seeking an experienced Sr. Administrative Assistant to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, plan meetings, prepare professional communications, and foster positive relationships across the organization.

The role requires strong Microsoft Office or Google Workspace skills, at least 2 years of administrative experience, and a proven ability to multitask and stay organized in a dynamic setting.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Manage daily calendars for multiple executives and adapt to last-minute changes.
• Arrange and reserve conference rooms, catering, A/V, and other services for meetings.
• Coordinate travel arrangements and create expense reports in Capital One systems.
• Drive team activities and events, including all-hands, meetings, conferences, and socials.
• Prepare professional business documents including memos, letters, and emails.
• Build and maintain relationships with executives and administrative staff.
• Support general administrative duties and ad-hoc projects.

Skills

Calendar management

Executive support

Communication

Organization

Multitasking

Travel coordination

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office

Google Suite

Job description

Sr. Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support executives in a fast-paced tech-savvy environment.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Basic Qualifications

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

Salary

Plano, TX: $73,500 - $83,900 for Admin Support Assistant III. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Benefits

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

Equity and Inclusion

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws.

Criminal Background

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23‑A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901‑4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

Other Information

At this time, Capital One will not sponsor a new applicant for employment authorization for this position. This role is expected to accept applications for a minimum of 5 business days.

Company Overview

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC). At Capital One, we’re building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit.