Sr. Administrative Assistant

6296-Patient Service Center LLC Legal Entity; Pittsburgh (Allegheny County); Hybride; USD 51 000 - 82 000; Plein temps

Résumé du poste

Johnson & Johnson in Pittsburgh, PA or Titusville, NJ is seeking a Senior Administrative Assistant for a hybrid role. The position may require up to 10% travel and supports the Patient Service Center leadership team with complex administrative duties and projects.

The role emphasizes judgment, discretion, and high attention to detail, partnering across the PSC/ATC and PECS organizations. Minimum 6 years of admin experience and proficiency in multiple tools are required.

Qualifications

• Minimum of a high school diploma is required; Associates or Bachelor's degree preferred.
• At least 6 years of administrative support experience.
• Experience supporting Vice President or Sr. Director level is preferred.
• Must be customer- and employee-focused, able to multi-task, and work with minimal supervision.
• Strong calendar management and meeting scheduling across multiple time zones.
• Proficient with Microsoft Office and our listed portal/ERP tools.

Responsabilités

• Manage complex calendars for four Sr. Directors; arrange meetings and logistics.
• Coordinate domestic travel with Concur and prepare expense reports.
• Handle highly confidential correspondence and file materials.
• Coordinate PSC/ATC leadership meetings, reviews, and town halls; manage agendas and logistics.
• Maintain distribution lists and onboarding changes.
• Process contracts, purchase orders, and quarterly accruals in ARIBA/e-marketplace.
• Schedule interview panels for various roles across teams.
• Support employee engagement and inclusion initiatives within PSC/PECS.

Connaissances

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Formation

High school diploma or equivalent

Associates degree

Bachelor's degree

Outils

OurSource

WebEx

Concur

Ariba

Aravo

Totality

E-Marketplace

Global Connect

SharePoint

Description du poste

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Pittsburgh, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description

We are looking for the best talent for a Senior Administrative Assistant. This hybrid position can be located in Pittsburgh, PA or Titusville, NJ. This position may require up to 10% travel. At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere. This is an exciting administrative opportunity in Patient Engagement & Customer Solutions (PECS) supporting the Patient Service Center (PSC) Leadership Team. This Senior Administrative Assistant position includes complex administrative duties and project-oriented assignments, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

Responsibilities

• Manage complex and dynamic calendars for four Sr. Directors; arrange meetings (all logistical details, technology, etc.) and assist with conference schedule management.
• Organize domestic travel arrangements through Concur and prepare expense reports.
• Prepare and handle highly confidential correspondence.
• Coordinate electronic file management and leadership materials to ensure effective organization, version control, and timely access to key documents across Microsoft Teams and SharePoint.
• Coordinate key PSC/ATC leadership operating rhythms, including leadership team meetings, business reviews, planning sessions, town halls, and other organizational forums; manage agendas, materials, logistics, and follow-up activities.
• Maintain PSC/ATC distribution lists, coordinating additions and removals associated with onboarding, role changes, and departures.
• Routine budget ARIBA and e-marketplace management: processing contracts, purchase orders, and quarterly accruals.
• Schedule interview panels for a variety of roles across supported teams.
• Assist with employee engagement, recognition initiatives, onboarding activities, and team culture activities that support an inclusive and high-performing culture within the PSC Position may require coordination of and attendance at events outside of normal business hours (less than 5% of the time).
• Communicate with internal/external partners at all levels of the organization.
• Exercise independent judgment in establishing and proactively revising priorities within assigned responsibilities.
• Demonstrate strong attention to detail and follow-through on all assigned tasks Build and maintain effective relationships and trusted partnerships with the department.
• Develop an in‑depth understanding of PSC/ATC business priorities, organization, key stakeholders, operating rhythms, policies, and procedures to anticipate leadership needs and proactively facilitate effective execution.
• Provide backup coverage to other administrative support in PSC and across the PECS organization.
• Maintain J&J Credo objectives.

Requirements

• A minimum of a high school diploma is required; Associates or Bachelors degree is preferred.
• A minimum of 6years of previous administrative support experience is required.
• Experience supporting Vice President or Sr. Director level is preferred.
• Must be customer and employee focused, able to multi‑task, and work under minimal supervision.
• Strong experience with calendar management and meeting scheduling dealing with multiple time zones is required.
• Must have strong computer skills and proficiency with productivity tools and portal technology (OurSource, WebEx, Concur, Ariba, Aravo, Totality, E‑Marketplace, Global Connect, Sharepoint).
• Must be proficient with the use of Microsoft office technologies (PowerPoint, Word, Excel, Outlook).
• Excellent verbal and written communication skills, exceptional interpersonal skills, and ability to partner collaboratively with Assistants is required.
• Ability to successfully work in a fast‑paced environment with constant shifting priorities required.
• This position is located in Pittsburgh, PA or Titusville, NJ and may require up to 10% travel. This job posting is anticipated to close on 11/11/2026. This position is overtime eligible.
• Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section503 of the RehabilitationAct.
• Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
• #LI-HybridRequired Skills: Preferred Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is : $50,850.00- $81,650.00

Additional Description for Pay Transparency: Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time-40hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year; Holiday pay, including Floating Holidays–13 days per calendar year Work, Personal and Family Time- up to 40 hours per calendar year Parental Leave– 480 hours within one year of the birth/adoption/foster care of a child BereavementLeave– 240 hours for an immediate family member: 40 hours for an extended family member per calendar year CaregiverLeave– 80 hours in a 52‑week rolling period10 days Volunteer Leave– 32 hours per calendar year Military Spouse Time‑Off– 80 hours per calendar year For additional general information on Company benefits, please go to: https://www.careers.jnj.com/employee-benefits

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in InnovativeMedicine andMedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundlyimpacthealth for humanity.Learnmoreat https://www.jnj.com/. Our Credo callson us torespectthe dignity of every individual andcreate an environment forall people to thrive. Throughout the recruitmentprocess-from applicationthrough hiring-wearecommitted to providing reasonable accommodations/adjustments for qualifiedcandidates with disabilities. If you needsupportat anystageof therecruitmentprocess, please complete our candidate accommodation requestform so we canassistyou.

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