Sr. Administrative Assistant

National Association of Insurance Commissioners (NAIC); Kansas City (MO); Hybrid; USD 51,000 - 55,000; Full time

Job summary

The National Association of Insurance Commissioners (NAIC) is seeking a Senior Administrative Assistant to provide comprehensive administrative and committee support to the Directors of Property & Casualty Regulatory Services and P/C Technical Advisory Services. This full-time hybrid role requires residency within 100 miles of Kansas City, Missouri.

Responsibilities include calendar management, meeting coordination, budgeting and financial tracking, and preparation of high-quality documents and

Qualifications

• Associate's degree and 7-10 years of progressively responsible administrative support experience or an equivalent combination of education and experience.
• Strong organizational, proofreading, and document management skills.

Responsibilities

• Provide administrative support to the Directors of P/C Regulatory Services and P/C Technical Advisory Services, including calendar management, meeting coordination, project tracking, and cross-functional communication.
• Coordinate support for NAIC committees, task forces, and working groups, including scheduling, agendas, announcements, document posting, minutes, membership updates, and in-person or virtual meeting logistics.
• Manage departmental budgets, accruals, purchase card reconciliations, invoices, expense reports, participant reimbursements, and related financial tracking in alignment with internal processes.
• Prepare, edit, proofread, and format correspondence, reports, presentations, meeting materials, and other business documents with accuracy and attention to quality.
• Support rate review and data call processes, maintain access databases and member lists, and assist with operational initiatives and special projects.
• Serve as a resource for regulators, NAIC staff, commissioners, and external stakeholders by responding to inquiries, facilitating communication, and supporting strong working relationships.

Skills

Calendar management

Meeting coordination

Cross-functional comms

Project tracking

Stakeholder relations

Education

Associate's degree

Tools

MS Word

MS Excel

Adobe

Outlook

PowerPoint

Job description

The Regulatory Affairs division of the National Association of Insurance Commissioners (NAIC) has an exciting opportunity for a Senior Administrative Assistant. This position provides comprehensive administrative and committee support to the Directors of Property & Casualty Regulatory Services and P/C Technical Advisory Services and their teams. Responsibilities include project coordination, meeting and document management, stakeholder communication, and support of NAIC committees, task forces, and working groups. This is a full-time hybrid position, in a positive and flexible environment. Residency within 100 miles of the Kansas City, Missouri office is required.

Responsibilities Include

• Provide administrative support to the Directors of P/C Regulatory Services and P/C Technical Advisory Services, including calendar management, meeting coordination, project tracking, and cross-functional communication.
• Coordinate support for NAIC committees, task forces, and working groups, including scheduling, agendas, announcements, document posting, minutes, membership updates, and in-person or virtual meeting logistics.
• Manage departmental budgets, accruals, purchase card reconciliations, invoices, expense reports, participant reimbursements, and related financial tracking in alignment with internal processes.
• Prepare, edit, proofread, and format correspondence, reports, presentations, meeting materials, and other business documents with accuracy and attention to quality.
• Support rate review and data call processes, maintain access databases and member lists, and assist with operational initiatives and special projects.
• Serve as a resource for regulators, NAIC staff, commissioners, and external stakeholders by responding to inquiries, facilitating communication, and supporting strong working relationships.

Minimum Education and/or Experience Required

• Associate's degree and 7-10 years of progressively responsible administrative support experience or an equivalent combination of education and experience.
• Strong organizational, proofreading, and document management skills.

Preferred Experience:

Experience supporting executives, committees, or cross-functional teams in a professional environment.

Proficient with MS Word, Excel, Adobe, and Outlook. Knowledge of MS PowerPoint.

Travel

This position does not require overnight business travel. Employees are responsible for their personal transportation to/from the home and office, including events, meetings, and training required by the NAIC.

Compensation

$37.00/hour - $40.00/hour, commensurate with education and experience.

Sponsorship

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Interested in learning more about the amazing benefits the NAIC offers? Visit our Benefits page for more information.

The NAIC is proud to be an Equal Opportunity Employer

Applicants for all positions are considered without regard to age, race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin or ancestry, marital status, pregnancy, genetic information, military or veteran status, disability, or any other basis protected by applicable law