Sr. Administrative Assistant

NAIC; Kansas City (MO); Hybrid; USD 51,000 - 55,000; Full time

Job summary

NAIC is seeking a Senior Administrative Assistant to provide comprehensive administrative and committee support to the Directors of P/C Regulatory Services. The role is a full-time hybrid position based near Kansas City, MO, requiring residency within 100 miles of the office.

Responsibilities include calendar management, meeting coordination, project tracking, budget administration, and formatting of reports and presentations.

Qualifications

• Associate's degree with 7–10 years of related administrative support experience.
• Strong organizational, proofreading, and document management skills.
• Experience supporting executives or cross-functional teams is preferred.

Responsibilities

• Provide administrative support to Directors, including calendar management and meeting coordination.
• Coordinate support for NAIC committees and working groups; manage agendas and minutes.
• Manage departmental budgets, expenses, and related financial tracking.
• Prepare, edit, format correspondence and presentations with high quality.
• Support data collection processes and maintain access databases.

Skills

Calendar management

Meeting coordination

Project tracking

Documentation

Communication

MS Word

MS Excel

MS PowerPoint

Outlook

Budget management

Education

Associate's degree

Equivalent education/experience

Tools

MS Word

MS Excel

Adobe

Outlook

PowerPoint

Job description

Job Description: The Regulatory Affairs division of the National Association of Insurance Commissioners (NAIC) has an exciting opportunity for a Senior Administrative Assistant. This position provides comprehensive administrative and committee support to the Directors of Property & Casualty Regulatory Services and P/C Technical Advisory Services and their teams. Responsibilities include project coordination, meeting and document management, stakeholder communication, and support of NAIC committees, task forces, and working groups. This is a full-time hybrid position, in a positive and flexible environment. Residency within 100 miles of the Kansas City, Missouri office is required.

Responsibilities

• Provide administrative support to the Directors of P/C Regulatory Services and P/C Technical Advisory Services, including calendar management, meeting coordination, project tracking, and cross-functional communication.
• Coordinate support for NAIC committees, task forces, and working groups, including scheduling, agendas, announcements, document posting, minutes, membership updates, and in-person or virtual meeting logistics.
• Manage departmental budgets, accruals, purchase card reconciliations, invoices, expense reports, participant reimbursements, and related financial tracking in alignment with internal processes.
• Prepare, edit, proofread, and format correspondence, reports, presentations, meeting materials, and other business documents with accuracy and attention to quality.
• Support rate review and data call processes, maintain access databases and member lists, and assist with operational initiatives and special projects.
• Serve as a resource for regulators, NAIC staff, commissioners, and external stakeholders by responding to inquiries, facilitating communication, and supporting strong working relationships.

Minimum Education and/or Experience Required

Associate's degree and 7–10 years of progressively responsible administrative support experience or an equivalent combination of education and experience. Strong organizational, proofreading, and document management skills.

Preferred Experience

Experience supporting executives, committees, or cross-functional teams in a professional environment.

Systems & Technology Requirements

Proficient with MS Word, Excel, Adobe, and Outlook. Knowledge of MS PowerPoint.

Travel

This position does not require overnight business travel. Employees are responsible for their personal transportation to/from the home and office, including events, meetings, and training required by the NAIC.

Compensation

$37.00/hour - $40.00/hour, commensurate with education and experience.

Sponsorship

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The NAIC is proud to be an Equal Opportunity Employer Applicants for all positions are considered without regard to age, race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin or ancestry, marital status, pregnancy, genetic information, military or veteran status, disability, or any other basis protected by applicable law.

Company Overview

The National Association of Insurance Commissioners (NAIC) is a member-focused, non-profit Association supporting state insurance commissioners, and their departments, to effectively regulate the insurance industry and protect consumers. Headquartered in Kansas City, New York, and Washington DC, our 150-year-old Association offers the coordination of expertise in policy and regulation among state departments, data and technology, financial regulatory support, training and education, and resources for ongoing collaboration among the states and jurisdictions.

Diversity Statement

Our member-driven Association supports the dynamic and diverse needs of state regulatory agencies and the consumers of insurance products and services. Through our ongoing commitment to Diversity, Equity, and Inclusion, we believe our employees provide a wide range of experience and expertise to generate better ideas and solve complex problems consumers and our members face as insurance products and regulations evolve over time.

Guiding Principles

• We put customers first
• We are committed to continuous improvement
• We succeed by working together
• We do what it takes to get the job done
• We communicate often
• We treat colleagues with respect and honesty