Chief Executive Assistant – Team Leader

Scorpion Therapeutics; Indianapolis (IN); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Multiple relocation packages

Annual bonus offering

Flexible work arrangements

Up to 6% 401K matching

Job summary

A leading animal health company in Indianapolis seeks a Chief Executive Assistant – Team Leader who will support the President & CEO by managing schedules, handling administrative tasks, and leading the Community of Practice for Administrative Professionals. The ideal candidate has at least 8 years of experience in a similar role, with strong skills in managing executive workflows and handling confidential information. This position offers a hybrid work environment and competitive benefits.

Qualifications

• Minimum of 8 years experience supporting C-Suite executives.
• Ability to prioritize tasks and manage workflows effectively.
• Experience in managing Board of Director logistics.

Responsibilities

• Provide comprehensive administrative support to the President & CEO.
• Manage complex calendars and coordinate meetings and events.
• Serve as a coach and mentor for administrative professionals.

Skills

Executive workflow management

Confidential information handling

Proactive calendar management

Education

High School Diploma / GED

Bachelor’s degree in Business Administration

Tools

Microsoft 365

Concur

Job description

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role

Chief Executive Assistant – Team Leader

As the Chief Executive Assistant – Team Leader, you will be a pivotal partner to Elanco’s President & CEO, ensuring their schedule is strategically managed and their daily activities are seamlessly executed. You will operate at the highest level of the organization, handling complex administrative situations and confidential information with the utmost discretion. In this role, you will also serve as the Team Leader for our Community of Practice for Administrative Professionals, acting as a coach and mentor to elevate the capabilities of the entire administrative team. This role will report to Chief of Staff to the President & CEO.

Your Responsibilities

• Provide comprehensive administrative support to the President & CEO, including managing complex calendars, drafting documents and agendas, coordinating meetings and events, and handling domestic/international travel and expenses.
• Act as a key liaison for the CEO's office, managing information flow and supporting Board of Director logistics with the highest level of discretion.
• Strategically manage the CEO's daily activities, prioritizing critical tasks and workflows to maximize efficiency.
• Team Leader of the Community of Practice for Administrative Professionals, serving as a coach and mentor to foster development and standardize best practices.

What You Need to Succeed (minimum qualifications)

• Education : High School Diploma / GED with an equivalent level of experience.
• Experience : A minimum of 8 years of experience in a senior executive assistant role supporting C-Suite level executives.
• Skills : Demonstrated ability to provide key input on executive workflows, influence outcomes through proactive calendar and priority management, and handle highly confidential information with discretion.

What will give you a competitive edge (preferred qualifications)

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience supporting Board of Director meetings and logistics.
• Ability to serve as a consultant to peers and management on administrative best practices and process improvements.
• High level of self-management and the ability to work autonomously to solve complex problems with little precedent.
• Proficiency with Concur for travel and expense reporting and advanced skills in Microsoft 365 applications.

Additional Information

• Travel : Less than 10%
• Location : Global Elanco Headquarters – Indianapolis, IN - Hybrid Work Environment

Don’t meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco Benefits and Perks

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

• Multiple relocation packages
• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
• 8-week parental leave
• 9 Employee Resource Groups
• Annual bonus offering
• Flexible work arrangements
• Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status