Sr. Administrative Assistant

City of Hope; California, Duarte (MO, CA); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a transformative team dedicated to changing lives at an established healthcare organization. This role involves advanced clerical and administrative support for the Chief of Staff, requiring strong organizational and communication skills. You will manage complex calendars, prepare reports, and coordinate meetings while ensuring smooth workflow within the office. With a commitment to diversity and inclusion, this organization offers a supportive environment where your contributions can make a real difference in the fight against life-threatening illnesses. If you are looking for a meaningful career with growth opportunities, this is the place for you.

Qualifications

• 3-5 years of related experience required.
• Bachelor's degree preferred, experience may substitute.

Responsibilities

• Organizes workflow and manages complex calendars.
• Formats and edits technical materials and correspondence.
• Arranges travel and meetings for department personnel.

Skills

Advanced clerical skills

Organizational skills

Communication skills

Time management

Report preparation

Education

Bachelor's degree

Post-high school trade or business school

Job description

Join the transformative team at City of Hope

At City of Hope, we're committed to changing lives and making a difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our growing national system includes the Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago, and Phoenix. Our dedicated employees share a mission: to deliver the cures of tomorrow to those who need them today.

Position Overview

Performs advanced clerical, administrative, and general office duties for the Chief of Staff. Business contacts include individuals at all levels within the organization, industry, and community. Manages complex calendars, schedules meetings and appointments, and gathers data to develop reports. Works independently with minimal supervision and requires thorough knowledge of company policies, organization, personnel, and services.

Key Responsibilities

1. Organizes and expedites workflow through the administrator's office, initiating follow-up actions as appropriate.
2. Resolves routine and some complex inquiries, fulfilling requests from internal and external contacts based on organizational policies and procedures.
3. Formats, types, and edits complex or technical materials, including correspondence, memos, reports, presentations, and confidential documents.
4. Maintains and manages calendars, schedules appointments and meetings, and prepares agenda materials.
5. Arranges meetings, conferences, and travel arrangements for department personnel.
6. Prepares and distributes minutes of meetings.
7. Handles travel, lodging, and conference registration arrangements for department leaders.
8. Manages business-related expense reimbursements, including memberships and travel expenses, maintaining detailed records.
9. Maintains confidential files, logs, and records with frequent access.
10. Assists in planning and organizing special projects.
11. May coordinate with lower-level secretarial or clerical staff on projects.

Qualifications

Required qualifications include:

• Post-high school trade, business, or professional school; Bachelor's degree preferred.
• Experience may substitute for educational requirements.
• 3-5 years of related experience.

City of Hope's pay is based on experience, qualifications, and work location. We are an equal opportunity employer committed to diversity, equity, and inclusion. For more information, please click here.

To learn more about our comprehensive benefits, please CLICK HERE.