Sr Admin Asst - Front Desk Support

Versiti Blood Center of Wisconsin; Wauwatosa (WI); On-site; USD 48,000 - 72,000; Full time

Job summary

Versiti Blood Center of Wisconsin is seeking an experienced Senior Administrative Assistant to provide advanced administrative support to an executive and their leadership team. The role focuses on calendar management, meeting coordination, and travel planning to ensure smooth operations in a fast-paced healthcare environment.

The successful candidate will have 4–6 years of relevant experience, strong Microsoft Office skills, and a proven ability to handle confidential information with

Qualifications

• High School Diploma required.
• Equivalent qualification acceptable.
• Advanced education in business or administrative training preferred.
• 4-6 years of progressive administrative support experience, preferably with senior management.
• Familiarity with health care environment preferred.
• Excellent Microsoft Office and secretarial skills required.
• Strong interpersonal and confidential communication abilities.

Responsibilities

• Provide advanced administrative support to the executive and assigned responsibilities.
• Manage schedules using electronic calendar systems.
• Arrange meetings and coordinate participants.
• Coordinate travel arrangements and itineraries.
• Prepare reports and presentations as needed.
• Support committees and meetings with secretarial tasks.
• Maintain organized filing and document management.

Skills

Microsoft Office

Secretarial skills

Administrative skills

Communication

Education

High School Diploma

Equivalent

Advanced education in business or administrative training

Tools

Excel

PowerPoint

Job description

Versiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers. At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Position Summary

Under the direction of the assigned executive, provides advanced administrative support to the executive and provides support to the executive's areas of responsibilities.

Total Rewards Package

Compensation

The target salary is based on internal averages. Versiti sets salary ranges aligned to local markets in which the job is performed. Compensation decisions take into account internal salary averages and differentiation based on education, experience, skills, and performance. Specific salary and benefits information is shared at the time of the phone screening based on your location and qualifications.

Benefits

Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.

Responsibilities

• The Senior Administrative Assistant provides a variety of advanced administrative support as needed specific to assigned executive and executive’s area of responsibility
• Manages schedules using electronic calendar system.
• Arranges various meetings and workshops including internal and external participants.
• Coordinates travel arrangements and prepares itineraries.
• Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations.
• Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit.
• Provides administrative support to meetings and committees as assigned.
• Participates in team concept providing cross-coverage in department.
• Advance skills in Excel and Powerpoint
• Organizes and maintains file system.
• Places and screens phone calls.
• Opens and sorts mail.
• Performs incidental word processing/typing, photocopying and faxing.
• Deals appropriately with confidential situations and materials.
• Participates in meetings and work groups as needed.
• Creates a professional demeanor with internal and external customers ensuring that the service standards of BCW are maintained at all times.
• Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
• Understands and performs in accordance with all applicable regulatory and compliance requirements
• Complies with all standard operating policies and procedures

Qualifications

Education

• High School Diploma required
• equivalent required
• Advanced education in business or administrative training preferred

Experience

• 4-6 years 3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required
• Familiarity with health care environment preferred

Knowledge, Skills And Abilities

• Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required
• Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required
• Ability to work under minimal supervision required
• Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required
• Proven organizational and prioritization skills with the ability to multi-task and handle complexity required
• Excellent verbal and written communication skills required

Tools and Technology

• Personal computer and printers required
• Fax and copy machines required
• Multiple phone lines required