Sr. Accounting Clerk

Wayne State University; Highland Park (MI); On-site; USD 30,000 - 37,000; Full time

Job summary

An established educational institution is seeking a detail-oriented Sr. Accounting Clerk to join their team. In this role, you will manage financial documents, ensuring accuracy and compliance with university policies. The position requires strong organizational skills and the ability to handle a variety of accounting tasks. You'll be part of a dynamic environment that values collaboration and integrity, contributing to the university's mission of providing quality education. If you're passionate about finance and eager to support a diverse community, this opportunity is perfect for you.

Qualifications

• Experience in bookkeeping or accounting is necessary.
• Ability to operate standard office equipment and software.

Responsibilities

• Audit and process financial documents according to university guidelines.
• Maintain and balance bookkeeping records for specific areas.

Skills

Bookkeeping

Mathematical Computation

Data Entry

Organizational Skills

Communication Skills

Education

High School Diploma

Coursework in Bookkeeping or Accounting

Tools

Financial Accounting System (FAS)

Standard Office Equipment

Job description

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Wayne State University is searching for an experienced Sr. Accounting Clerk at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential Functions (job Duties)

POSITION PURPOSE

Perform moderately complex clerical and bookkeeping work routines applying accepted methods and procedures in the processing and recording of various financial documents for a School, College, Division or Center/Institute of the University. Utilize technical knowledge or aptitude for making mathematical computations and handling a volume of detailed numeric work.

Essential Job Functions

• Audit, voucher and process a variety of financial documents including receipts and disbursements following standard bookkeeping methods and established University guidelines and procedures, e.g. Special Payment Authorization (SPA), Travel Expense Report (TER), Contract Payment Authorization (CPA), Contract Information Transmittal (CIT), Internal Requisition Billing (IRB), stipends and/or petty cash vouchers. Check and verify data and determine accuracy of submitted documents, e.g. account and invoice numbers, signatures, descriptions, etc.
• Receive and input data into computerized financial accounting system. Update on-line records; add, delete and edit data. Create records of vendor information and payment of services. Review and verify coded data for accurate report generation.
• Maintain and balance bookkeeping records for a specific area or unit. Reconcile special accounts (e.g. tuition) and loans (short and long-term); maintain general accounting ledger according to established procedures. Process, deposit and distribute checks (e.g. trusteeship), tickets, etc.
• Compile statistical data; prepare special activity or productivity reports, e.g. number of documents processed. Maintain payment records and/or logs. Run tapes to proofread, check and verify accuracy of document data.
• Answer general inquiries regarding departmental operations, activities and established applicable University guidelines and regulations, e.g. APPM, FAS, etc. Resolve problems and answer questions regarding vendor payment and on processing of financial documents. Contact appropriate University personnel regarding errors or discrepancies on financial forms.
• May provide functional supervision to a small number (1-3) of student or part-time technician support personnel. Assign routine clerical and data entry activities. Train in appropriate methods and procedures.
• Perform standard clerical functions. Operate computer terminal and general office equipment, e.g. calculator, typewriter, photocopier, etc. Type routine correspondence, forms and memos; schedule appointments and reservations; prepare mailings, etc.
• Perform related work as assigned.
  
  

Additional Comments

This senior classification level is designed to perform procedural work routines involving moderately complex clerical and bookkeeping activities in the processing and recording of various financial documents, e.g. Special Payment Authorization (SPA), Travel Expense Report (TER), Contract Payment Authorization (CPA), Contract Information Transmittal (CIT), Internal Requisition Billing (IRB), stipends and/or petty cash vouchers. Work activities involve thinking within standard practices, instructions and procedures. The incumbent should have an aptitude for making mathematical computations and the ability to process a large volume of detailed numeric documents as well as understand and follow complex oral and/or written instructions. Functional supervision may be exercised over a small number (1-3) of student or part-time technician support personnel. This classification is generally located in the Division of Fiscal Operations or designated personnel and fiscal areas of responsibility in a School, College, Division or Center/Institute of the University. This classification reports to and receives work direction from a professional Accountant, administrative or a management level position.

Qualifications

MINIMUM QUALIFICATIONS

• High school graduate or an equivalent combination of education and/or experience; coursework in bookkeeping or accounting preferred.
• Some experience in bookkeeping, accounting or office recordkeeping.
• Some experience using and knowledge of Financial Accounting System (FAS) preferred.
• Ability to make mathematical computations accurately.
• Ability to operate standard office equipment.
• Some knowledge of University policies, procedures and regulations is necessary.
• Ability to work within established deadlines and in pressure situations.
• Strong organizational skills; keen attention to detail.
• Ability to type with speed and accuracy and data entry skills may be required.
• Ability to communicate effectively with others.
• Typically, incumbents have held positions as Accounting Clerk, Office Clerk or Secretary.
  
  

School/College/Division

H41 - Business Services

Primary Department

H8210 - Accounts Payable

Employment Type

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative
  
  

Funding/salary information:

• Compensation type: Annual Salary
• Salary minimum: $30,482
• Salary hire maximum: $36,575
  
  

Working conditions:

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job Openings

• Number of openings: 1
• Reposted position: No
  
  

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal Employment Opportunity Statement

Wayne State University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, religion, age, sexual orientation, familial status, marital status, height, weight, disability, veteran status, or any other characteristic protected by applicable law. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Required

Preferred

Job Industries

• Accounting & Finance

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Higher Education

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