Sr. Accounting Assistant

Federated Hermes; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Federated Hermes is seeking a Sr. Accounting Assistant in the Accounts Payable department at our Pittsburgh headquarters.

The successful candidate will handle payment processing, invoice entry, daily posting of AP entries to the general ledger, maintain client gift log, and review employee expense reports for Travel & Entertainment policy compliance. The role ensures payments are processed by deadlines, with responsibilities including invoice processing, coding accuracy, documentation review,

Qualifications

• : Process and review invoices, employee expense reimbursements, and other payment requests to ensure timely and accurate payments.
• : Verify that financial transactions are coded appropriately and assigned to the correct accounts in accordance with accounting guidelines and organizational policies.
• : Review supporting documentation to ensure completeness, proper authorization, accuracy, and compliance with applicable policies, procedures, and regulatory requirements before processing payments.
• : Prepare and support payment processing activities, including checks, electronic payments, and related documentation.
• : Ensure financial transaction data is accurately recorded and transferred to the appropriate accounting records and reporting systems.
• : Respond to inquiries from vendors, employees, and internal departments regarding payment status, discrepancies, and other accounting-related matters.
• : Research and resolve payment issues, account discrepancies, and documentation concerns through collaboration with internal and external stakeholders.
• : Utilize accounting, database, spreadsheet, and reporting tools to maintain records, process transactions, and support department operations.
• : Prepare, maintain, and distribute periodic reports, metrics, and summaries related to accounts payable and other accounting activities.
• : Review vendor records and payment information to ensure accuracy and compliance with tax reporting requirements.
• : Assist with year-end reporting activities, including validating vendor information and supporting required tax documentation.
• : Monitor outstanding payments and work with appropriate parties to resolve stale-dated checks, uncashed payments, and other payment exceptions.
• : Track and reconcile advance payments, deposits, and prepaid expenses to ensure timely resolution and accurate accounting treatment.
• : Maintain records and databases to support compliance, reporting, and auditing requirements.
• : Review and maintain vendor master data, including identifying and resolving duplicate records to improve data accuracy.
• : Provide cross-functional support and serve as backup for other accounting and finance team members as needed.
• : Participate in process improvement efforts by identifying opportunities to enhance efficiency, accuracy, and compliance within accounting operations.

Responsibilities

• Process and review invoices, employee expense reimbursements, and other payment requests to ensure timely and accurate payments.
• Verify that financial transactions are coded appropriately and assigned to the correct accounts in accordance with accounting guidelines and organizational policies.
• Review supporting documentation to ensure completeness, proper authorization, accuracy, and compliance with applicable policies, procedures, and regulatory requirements before processing payments.
• Prepare and support payment processing activities, including checks, electronic payments, and related documentation.
• Ensure financial transaction data is accurately recorded and transferred to the appropriate accounting records and reporting systems.
• Respond to inquiries from vendors, employees, and internal departments regarding payment status, discrepancies, and other accounting-related matters.

Skills

Microsoft Word

Microsoft Excel

Oral communication

Written communication

Multitasking

Team player

Education

HS diploma

Associate’s degree in Accounting

Job description

Federated Hermes Career Opportunity #9751

Hybrid Location (office/remote)

Federated Hermes is seeking a Sr. Accounting Assistant within our Accounts Payable department basedat our Pittsburgh headquarters. The successful candidate will be primarily responsible for payment processing, invoice entry, daily posting of Accounts Payable entries to the general ledger, maintain client gift log, and review and validate employee expense reports for compliance to the Travel & Entertainment Policy. Additionally, this position ensures that payments are processed according to deadlines.

What You’ll Do:

• Process and review invoices, employee expense reimbursements, and other payment requests to ensure timely and accurate payments.
• Verify that financial transactions are coded appropriately and assigned to the correct accounts in accordance with accounting guidelines and organizational policies.
• Review supporting documentation to ensure completeness, proper authorization, accuracy, and compliance with applicable policies, procedures, and regulatory requirements before processing payments.
• Prepare and support payment processing activities, including checks, electronic payments, and related documentation.
• Ensure financial transaction data is accurately recorded and transferred to the appropriate accounting records and reporting systems.
• Respond to inquiries from vendors, employees, and internal departments regarding payment status, discrepancies, and other accounting-related matters.
• Research and resolve payment issues, account discrepancies, and documentation concerns through collaboration with internal and external stakeholders.
• Utilize accounting, database, spreadsheet, and reporting tools to maintain records, process transactions, and support department operations.
• Prepare, maintain, and distribute periodic reports, metrics, and summaries related to accounts payable and other accounting activities.
• Review vendor records and payment information to ensure accuracy and compliance with tax reporting requirements.
• Assist with year-end reporting activities, including validating vendor information and supporting required tax documentation.
• Monitor outstanding payments and work with appropriate parties to resolve stale-dated checks, uncashed payments, and other payment exceptions.
• Track and reconcile advance payments, deposits, and prepaid expenses to ensure timely resolution and accurate accounting treatment.
• Maintain records and databases to support compliance, reporting, and auditing requirements.
• Review and maintain vendor master data, including identifying and resolving duplicate records to improve data accuracy.
• Provide cross-functional support and serve as backup for other accounting and finance team members as needed.
• Participate in process improvement efforts by identifying opportunities to enhance efficiency, accuracy, and compliance within accounting operations.

The Expertise We are Looking For

• HS diploma required; Associate’s degree in Accounting preferred
• Minimum of 1 year of general accounting experience required; 1 year of Accounts Payable experience preferred
• Proficiency in Microsoft Word and Excel, strong oral and written communication skills, ability to deal with multiple tasks and deadlines set by management, demonstrate a cooperative attitude and effective interpersonal and communication skills with clients and coworkers
• Demonstrate decision making and problem-solving skills with attention given to detail and accuracy
• Demonstrate flexibility and the ability to work as a member of a team

About Federated Hermes

For 70 years, Federated Hermes (FHI) has provided world-class investment solutions to financial professionals in the United States and around the world. Federated Hermes' employees have defined the qualities of the company’s success over the decades: a reputation for integrity and excellence, a commitment to customers and employees and a history of longstanding client relationships. While each market cycle brings new opportunities and challenges to the company, Federated Hermes continues to foster employee commitment to excellence in the investment management industry.

Federated Hermes, Inc. offers a competitive salary and benefits package along with a professional environment.

Only those candidates in whom we have an interest will be contacted.

We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.

EOE – Including Disability / Vets

Federated Hermes is committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Federated Hermes. As part of the firm’s equal employment opportunity statement, Federated Hermes will also comply with applicable government contractor obligations, including ensuring veterans and qualified people with disabilities are considered for employment and promotional opportunities consistent with current federal, state and local laws and regulations. Federated Hermes will also make reasonable accommodations for the religious practices of beliefs of applicants and employees, as well as for mental health or physical disability needs.