Sports Coordinator (Parks)

City of Arlington; Virginia (MN); On-site; USD 49,000 - 61,000; Full time

Job summary

City of Arlington seeks an Administrative Coordinator for the Athletics Division to supervise and coordinate administrative functions under general supervision.

You will assist in planning and evaluating youth and adult programs, manage online registrations, schedule athletic activities, and help with budgeting and procurement. The role requires an associate degree in Recreation Administration or related field, supervisory experience, and availability for evenings and weekends.

Qualifications

• Associates degree and 1-2 years experience in youth/adult sports programs.
• Some supervisory experience required.
• CPR certification must be obtained within 6 months of employment and maintained.

Responsibilities

• Assist in planning, coordinating, and evaluating outdoor and indoor youth and adult athletic programs on a community wide basis.
• Create and maintain athletic schedules on a web-based application and operate the software registration system for registration, rentals, reports, and revenue management
• Purchase a variety of supplies and materials.
• Assist in the preparation of the division’s budget through analysis considering historical and projected costs of athletic programs to ensure a cost effective program.
• Perform a variety of administrative functions including inventory control, procurement and payroll
• Audit youth leagues each season and report any policy variances.
• Answer questions and resolve complaints pertaining to athletic programs and policies from citizens to ensure good public relations.
• Assist in the hiring, training, and evaluating of sports officials, scorekeepers, and coaches that provide instructional services to the public.

Skills

Athletic program rules

Marketing methods

Administration of athletics programs

Sports officiating knowledge

Budgeting principles

Microsoft Office (Excel, Word, Publish

Customer service & communication

Office management

Multi-tasking ability

Education

Associates Degree in Recreation Administration or related field

1-2 years progressive experience in Youth and Adult Sports Programs

Supervisory experience

CPR certification within 6 months of employment

Job description

SALARY

$48,671.20 - $60,839.00

JOB SUMMARY

Under general supervision, this position directs and coordinates administrative functions for the Athletics Division.

ESSENTIAL JOB FUNCTIONS:

• Assist in planning, assisting, coordinating, and evaluating of outdoor and indoor youth and adult athletic programs on a community wide basis.
• Create and maintain athletic schedules on a web-based application and operate the software registration system for the purposes of registration, rentals, reports, and revenue management
• Purchase a variety of supplies and materials.
• Assist in the preparation of the division’s budget through analysis considering historical and projected costs of athletic programs offered and to ensure a cost effective program is maintained.
• Perform a variety of administrative functions as assigned, including but not limited to, inventory control, procurement and payroll
• Audit youth leagues each season and report any policy variances.
• Answer questions and resolve complaints pertaining to athletic programs and policies from citizens to ensure good public relations.
• Assist in the hiring, training, and evaluating of sports officials, scorekeepers, and coaches that provide instructional services to the public.

MINIMUM QUALIFICATIONS:

Knowledge, Skills and Abilities Required:

• Knowledge of various sports program rules and regulations.
• Knowledge of basic marketing and promotional strategies.
• Knowledge of the principles, practices, and methods of administering athletic programs and events.
• Knowledge of the rules and regulations of sports officiating on a local, state, and national level.
• Knowledge of budgetary principles as applied to athletics.
• Skill in establishing and maintaining effective working relationships with other city employees, athletic agencies and local citizens.
• Skill in advance usage of Microsoft Office applications, specifically Excel, Word, Publisher.
• Skill in communicating with other city employees and the public by oral and written means.
• Skill in office management principles.
• Skill in managing multiple tasks.
• Ability to determine customer needs and facilitate solutions to customer service requests
• Ability to operate a motorized vehicle
• Ability to lift and exert forces equivalent to 50 lbs
• Ability to perform a variety of physical skills, including but not limited to: seeing, sorting, carrying, filing, holding, squatting, standing, bending, stooping, walking and writing
• Ability to operate a variety of office equipment, including but not limited to, a personal computer and associated software applications, calculator, telephone, fax machine, and copier.
• Ability to work evenings, weekends, and in an outdoor environment.

Qualifying Education and Experience:

• Associates Degree in Recreation Administration or related field, plus 1-2 years progressive experience in Youth and Adult Sports Programs OR equivalent combination of education and/or experience.
• Some supervisory experience required.
• Valid Texas Driver License, Class C.
• CPR certification must be obtained within 6 months of employment, and must be maintained during the incumbent’s employment duration in this position

PRE-EMPLOYMENT SCREENING:

• Criminal Background Check
• Drug & Alcohol testing
• Motor Vehicle Review (MVR)
• Physical/Human Performance Evaluation (HPE)

City of Arlington is an Equal Opportunity Employer.