Sponsorship Coordinator

Saint Francis Healthcare System; Cape Girardeau (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Saint Francis Healthcare System is seeking a Sponsorship Coordinator to oversee all system sponsorships, managing the process from initial requests to final invoicing. The role involves coordinating with Marketing and Strategic Communications, managing workflows in Monday.com, handling invoices in Workday, and coordinating event logistics.

Ideal candidates have 1–3 years of administrative experience, strong Microsoft Office skills, and excellent communication and organizational abilities.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• 1–3 years as an administrative assistant, production manager, office manager, event planning, or similar role preferred.
• Must be at least 21 years old with a valid driver's license.

Responsibilities

• Serve as the primary contact for sponsorship requests, coordinating approvals, communications, and sponsor needs.
• Manage marketing project workflows through Monday.com, including routing layouts, copy, proofs, and approvals.
• Process invoices, requisitions, and sponsorship-related payments through Workday.
• Coordinate event logistics, including booth staffing, attendees, promotional materials, and communications.
• Research and track sponsorship opportunities that align with Saint Francis Healthcare System's mission and goals.
• Maintain accurate records of sponsorships, budgets, event participation, and related expenses.
• Coordinate onsite and offsite Chamber of Commerce events, including scheduling, catering, setup, and attendee communications.
• Monitor shared Marketing email accounts and manage promotional initiatives such as elevator posters and birth announcements.
• Support departmental operations through reporting, correspondence, inventory management, and other administrative duties.

Skills

MS Office

Communication

Organization

Project coordination

Attention to detail

Time management

Independent work

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Monday.com

Workday

Job description

Job Summary

In collaboration with Marketing and Strategic Communications leadership, the Sponsorship Coordinator oversees all Healthcare System sponsorships, managing the process from initial request through submission of final invoice.

Job Details And Requirements

Time Type: Full Time, 80 hours per two week pay period, with benefits.

Shift Type: Days, Monday - Friday 8am - 4:30pm.

Education

• High school diploma or GED- required
• Bachelor's degree- preferred

Experience

1-3 years as an administrative assistant, production manager, office manager, event planning, or similar role- preferred

Additional Requirements

• Must be at least 21 years of age with a valid driver's license

Knowledge, Skills & Abilities

• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple projects and deadlines.
• Experience coordinating project workflows, approvals, invoices, and administrative processes.
• Strong attention to detail, proofreading, and time-management skills.
• Ability to work independently and perform effectively in a fast-paced environment.

Core Responsibilities

• Serve as the primary contact for sponsorship requests, coordinating approvals, communications, and sponsor needs.
• Manage marketing project workflows through Monday.com, including routing layouts, copy, proofs, and approvals.
• Process invoices, requisitions, and sponsorship-related payments through Workday.
• Coordinate event logistics, including booth staffing, attendees, promotional materials, and communications.
• Research and track sponsorship opportunities that align with Saint Francis Healthcare System's mission and goals.
• Maintain accurate records of sponsorships, budgets, event participation, and related expenses.
• Coordinate onsite and offsite Chamber of Commerce events, including scheduling, catering, setup, and attendee communications.
• Monitor shared Marketing email accounts and manage promotional initiatives such as elevator posters and birth announcements.
• Support departmental operations through reporting, correspondence, inventory management, and other administrative duties.

Why Work at Saint Francis?

Saint Francis Healthcare System began in 1875 when three courageous Franciscan Sisters answered a call to care for those in need. What started as a 12‑bed hospital has grown into the region’s leading healthcare system—recognized nationally for exceptional quality, safety, and patient experience.

Today, Saint Francis serves more than 715,000 people across five states. With a 306‑bed Medical Center, nearly 3,000 team members, and over 300 providers, Saint Francis is not only the largest healthcare system between St. Louis and Memphis—it’s a powerful economic anchor for the communities it serves.

You’ll find more than 50 specialties, the region’s only Level III Emergency and Trauma Center, and southeast Missouri’s first Level III NICU. The system’s employed physician group, Saint Francis Medical Partners, supports more than 40 outreach clinics and 70% of the area’s primary care providers.

A Mission That Matters

At Saint Francis, you’re not just doing a job - you’re part of a Catholic healing ministry rooted in compassion, dignity, and service. Every action is inspired by a commitment to honor human life and care for every person who walks through the doors.

Mission

To provide a ministry of healing, wellness, quality, and love inspired by our faith in Jesus Christ.

Vision

To be a leading Catholic healthcare system that celebrates and protects the gift of life by providing exceptional patient outcomes in quality, safety, access and value.

Values You Can Feel Every Day

• Integrity: Doing what’s right, even when no one is watching
• Stewardship: Managing resources wisely for the future
• Faith: Believing in a purpose greater than ourselves
• Hope: Lifting up those who feel discouraged
• Joy: Serving others with a grateful, happy heart
• Compassion: Seeing others through Christ's eyes
• Excellence: Always striving to be the best
• Dignity: Respecting human life from beginning to end

If You’re Looking to Make a True Impact…

Saint Francis offers a workplace where your work has purpose, your team feels like family, and your contributions support a mission that has been changing lives for more than 150 years.

Total Rewards

Our most important asset is our colleagues. That's why Saint Francis Healthcare System offers a comprehensive benefits program to meet all your needs. Colleagues working at least 24 hours per week will have access to our Total Rewards package as outlined below.

• Comprehensive and affordable health coverage including medical, prescription, dental and vision - available on the first of the month after hire date
• Saint Francis Medical Services Discount
• Earned Time Off (ETO) based on relevant years of work history. ETO combines vacation, sick, holidays, and personal days into one balance to allow for flexibility
• Retirement benefits including SFHS immediate matching
• Education Assistance benefits up to $5,000 per calendar year for one year of service after graduation
• Other benefits including: Benefit Support through Health Advocate, Employee Assistance Program, Flexible Spending Accounts, Identity Theft Protection, Pet Insurance, Earned Wage Access

To learn more about our Total Rewards package and eligibility, visit www.sfmc.net/careers/benefits/.

Saint Francis Healthcare System provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, Saint Francis Healthcare System complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In compliance with the ADA Amendments Act (ADAAA) should you have a disability and would like to request an accommodation in order to apply for a currently open position with Saint Francis Healthcare System, please call 573-331-5152 or email us at [e-mail].