SPONSORED PROGRAM ACCOUNTANT

The Chronicle Of Higher Education, Inc.; Edinburg (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Texas Rio Grande Valley is seeking a Sponsored Program Accountant to manage the fiscal aspects of externally funded projects, including setup, reconciliation, and ensuring expenditures meet sponsor guidelines.

Responsibilities include compliance reviews, preparing reports for federal and sponsoring agencies, budget adjustments, invoicing, and advising program managers on cost sharing and regulatory requirements. Office-based role in Rio Grande Valley, with some travel as needed.

Qualifications

• Knowledge of accounting and budgeting principles, practices and procedures.
• Excellent written and verbal communication skills.

Responsibilities

• Performs compliance reviews and fund approvals of expenditure requests for assigned sponsored projects to determine allowability, allocability and appropriateness.
• Prepares financial reports and invoices for sponsors; monitors expenditures for adherence to awards and institutional requirements.
• Advises sponsored program managers, investigators and staff in compliance, procedures, project account status, termination dates, and fund balances.
• Prepares, posts and reconciles federal funds drawdowns; monitors facilities and administrative cost (indirect cost recovery) calculations.
• Prepares accounting journal entries and maintains accounting records for sponsored projects.
• May conduct training sessions in discipline area and assists in providing schedules and reports to management.

Skills

Accounting knowledge

Communication skills

Education

Bachelor’s degree in Business Administration, Accounting, or related field

Tools

Database software

Spreadsheet software

Job description

Sponsored Program Accountant

Scope of Job

Responsible for the fiscal management of externally funded sponsored projects, including project/account set up and closeout, maintaining and reconciling funds, and ensuring expenditures are allowable and appropriate.

Description of Duties

• Performs compliance reviews and fund approvals of expenditure requests for assigned sponsored projects to determine allowability, allocability and appropriateness.
• Provides policy and procedure interpretation to University departments and prepares reports for federal and sponsoring agencies.
• Ensures budget adjustments are within sponsor guidelines.
• Prepares financial reports in a timely and accurate manner.
• Requires understanding of effort reporting and cost sharing regulations.
• Prepares invoices and financial reports timely and submits to sponsors after examining expenditures for adherence to awards and institutional requirements.
• Advises sponsored program managers, investigators and staff in matters of compliance, procedures, project account status, termination dates, and fund balances.
• Interprets and administers rules, regulations, policies, and procedures by the University and external funding agencies.
• Provides guidance to sponsored program managers and staff regarding OMB Circulars A-21 and A-110.
• Conducts project account reconciliations, monitors Facilities and Administrative Cost (indirect cost recovery) calculations, and reviews and approves cost transfers.
• May assist Director with special projects and tasks involving financial reporting of sponsored project activities.
• Prepares, requests and posts federal funds drawdowns.
• Monitors and collects accounts receivables for sponsored projects.
• Prepares and maintains accounting records, ledgers and reports for assigned sponsored projects and reconciles account reports utilizing the University's accounting system.
• Prepares accounting journal entries to make adjustments and/or corrections to project accounts.
• May conduct training sessions in discipline area.
• Assists in providing schedules and reports to management.
• Performs other duties as assigned.

Supervision Received

Specific supervision from assigned supervisor.

Supervision Given

None.

Required Education

Bachelor’s degree in Business Administration, Accounting, or related field from an accredited university.

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

Two (2) years of governmental or fund accounting experience.

Preferred Experience

Experience in sponsored programs accounting, including preparing budgets. Working knowledge of contract and grant administration.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.

Other

Knowledge of accounting and budgeting principles, practices and procedures. Excellent written and verbal communication skills. Knowledge of grants management, to include regulations (OMB Circulars A-21, A-110, and A-133) pertaining to contracts and grants administration. Excellent customer service skills. Knowledge of database and spreadsheet software and computer skills.

Physical Capabilities

N/A

Employment Category

Full-Time

Minimum Salary

Commensurate with Experience

Posted Salary

Commensurate with Experience

Location

Rio Grande Valley, Texas

Posting Number

SRGV8976

Number of Vacancies

2

FLSA

Exempt

Position Available Date

05/26/2026

Grant Funded Position

No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.