SPFHS-2026-2H Secretarial Assistant 1 – Non-Stenographic (Hourly)

NJ Department of Environmental Protection; Trenton (NJ); On-site; USD 23,000 - 29,000; Part time

Benefits offered by this job

Earned Sick Time

Job summary

NJ Department of Environmental Protection is seeking an on-site administrative aide to provide secretarial and clerical support to an assigned supervisor within State Parks, Forest, and Historic Sites in Trenton, NJ. The role requires coordinating calendars, answering phones, and handling mail and emails while preparing routine correspondence.

Responsibilities include data entry, filing, drafting responses to constituent referrals, and other general office tasks.

Qualifications

• One year of experience in a business or government agency providing administrative duties and support for a program.
• Experience with Microsoft Office Suite including Microsoft Teams.

Responsibilities

• Provide comprehensive secretarial, administrative and clerical support to an assigned supervisor or equivalent.
• Type correspondence and reports, prepare letters on routine matters, and maintain the executive's schedule.
• Answer phones, take messages, coordinate mail and email communications, and manage calendars and daily engagement calendars.

Skills

Administrative duties

Microsoft Teams

Microsoft Office Suite

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Open to: General Public
Work Week: 20-25 Hours Per Week
(Up to 900 hours max per fiscal year)
Hourly Rate: $22.00/Per Hour
Opening Date: 09/24/2026
Closing Date: 10/15/2026
Existing Vacancies: TBD
Program/Location
Department of Environmental Protection
State Parks, Forest, and Historic Sites
New Jersey State Parks / State Historic Sites
501 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to applicants that meet the requirements below.
Description
Under supervision, provides secretarial, administrative and clerical support to an assigned Assistant Division Director, Bureau Chief, or organizational equivalent; types correspondence and reports, prepares letters on routine matters, provides requested information to internal and external customers, maintains a schedule of appointments and the daily engagement calendar of the executive official; utilizes various information systems for daily work assignments used by the agency, office, or related units; does other related duties as required.
Specific to the Position
The candidate will provide comprehensive administrative support to the State Park and State Historic Sites Administrators by managing electronic calendars, scheduling meetings, answering phones, taking messages, responding to or forwarding calls and emails to appropriate staff, and coordinating mail and email communications. Responsibilities also include collecting and organizing information, drafting responses to constituent referrals, preparing correspondence, and performing general office support tasks such as filing and data entry. May perform other duties as needed.
*Due to nature of the role, this position is performed exclusively on-site.
Preferred Skill Set
Minimum requirements include one year of experience in a business or government agency providing administrative duties and support for program. Experience with Microsoft Office Suite including Microsoft Teams.
Requirements
EXPERIENCE:
One (1) year of experience in a business or government agency providing administrative duties and support for program. Experience with Microsoft Office Suite including Microsoft Teams.
License Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
SAME Applicants
If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit SAME Program , email [e-mail] , or call CSC at [phone] and select Option #3.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Employee Benefits
TES / Hourly employeebenefits include:

• Earned Sick Time*

*Pursuant to the State/Department's policy, procedures, and/or guidelines.
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affi...