Specifications Writer

W3Global; Las Vegas (NV); On-site; USD 90,000 - 130,000; Full time

Job summary

W3Global is seeking an experienced Specifications Writer to join our team in Las Vegas. The role focuses on developing, coordinating, and delivering Project Manuals and technical specifications across complex architectural and interior design projects.

Responsibilities include translating design intent into technical requirements, QA/QC reviews, and maintaining Master Specifications. Ideal candidates have 8–10 years of architectural practice and professional licensure or CCS credentials are

Qualifications

• 8–10 years architectural practice experience with documentation delivery.
• 3+ years direct experience in architectural specification writing.
• Experience with hospitality, gaming, or large-scale projects.

Responsibilities

• Develop, write, edit, and coordinate technical specifications and Project Manuals per CSI Master Format.
• Coordinate with Project Managers, architects, designers, and consultants.
• Ensure specifications align with project requirements and industry standards.
• QA/QC reviews during design development and construction documentation.
• Support RFIs, submittals, and shop drawings during construction.
• Maintain Master Specifications and technical standards across projects.
• Mentor junior staff and contribute to knowledge sharing.
• Manage specification deliverables to schedules and budgets.

Skills

CSI Master Format

Technical writing

Project coordination

Bluebeam

Procore

MS Office

Education

Bachelor's degree in Architecture/Engineering/Construction Management

Master's degree (preferred)

Tools

Deltek Spec point

MasterSpec

Procore

Bluebeam

Job description

Client is seeking an experienced Specifications Writer to join our team. As a key contributor to our practice, this individual will be responsible for the development, coordination, and delivery of technical specifications and Project Manuals across a variety of complex architectural and interior design projects. The Specifications Writer is passionate about coordinating all aspects of Project Manual documentation and delivery while maintaining a high level of technical excellence. This role will work closely with our integrated design team to help ensure consistency between drawings, specifications, product selections, and project requirements.

Responsibilities

• Review architectural and interior design drawings, schedules, consultant documents, and other project information to ensure specifications are complete, accurate, and coordinated with the construction documents.
• Translate design intent and performance requirements into clear technical requirements for materials, products, systems, installation, testing, and quality standards.
• Partner with Project Managers, architects, designers, and consultants to maintain technical excellence, document quality, and consistency throughout project delivery.
• Prepare and review procurement and contracting requirements and coordinate specifications for complex projects involving multiple phases, bid packages, or construction packages.
• Develop, write, edit, and coordinate technical specifications and Project Manuals in accordance with CSI Master Format and applicable industry standards.
• Coordinate and review consultant specifications for completeness and conformance with project requirements and firm standards.
• Perform QA/QC reviews throughout design development and construction documentation, identifying discrepancies, coordination issues, and potential project risks.
• Serve as a technical resource to project teams, providing guidance on materials, building systems, constructability, product selection, and specification requirements.
• Research and evaluate building products, materials, systems, and emerging construction technologies, including coordination with manufacturers and product representatives.
• Maintain and continually improve the firm's Master Specifications, guide specifications, technical standards, and best practices, incorporating regional, sustainability, performance, and industry requirements.
• Support project teams during construction administration, including technical guidance related to RFIs, submittals, shop drawings, product substitutions, and maintaining design intent.
• Provide technical guidance and mentorship to less experienced staff and contribute to firmwide knowledge sharing and technical development.
• Manage specification deliverables in accordance with project schedules, budgets, deadlines, and work plans.

Experience

• Bachelor's or Master's degree in Architecture, Engineering, Construction Management, or a related field preferred.
• Minimum 8-10 years of architectural practice experience, including significant experience with construction documentation and technical project delivery.
• Minimum 3 years of direct experience in architectural specification writing and development.
• Experience with complex hospitality, gaming, entertainment, commercial, or large-scale public projects required.
• Experience coordinating drawings and specifications for complex, large-scale, and/or multi-phase projects.
• Professional architectural licensure, CDT (Construction Documents Technologist), and/or CCS (Certified Construction Specifier) credentials preferred.

Qualifications

• Strong knowledge of CSI Master Format, Section Format, and Page Format and current specification-writing practices.
• Strong understanding of architectural materials, building systems, construction methods, building codes, accessibility requirements, procurement requirements, and contract documents.
• Ability to interpret design intent and translate it into clear, comprehensive, and technically accurate construction requirements.
• Strong technical writing, editing, research, organizational, and communication skills with exceptional attention to detail.
• Ability to identify coordination issues, inconsistencies, and potential project risks and collaborate effectively with architects, interior designers, consultants, contractors, manufacturers, and clients.
• Proficiency in Microsoft Office and Bluebeam; experience with Deltek Spec point, MasterSpec, Procore, or similar platforms preferred.

We are 100% employee-owned, meaning our people are personally invested in the success of every client and project.

This is a full-time, in-office position. The employee is expected to work from their assigned client office Monday through Friday during standard business hours.

Client is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Client comply with Nevada's laws prohibiting discrimination based on lawful use of any product outside the workplace during nonworking hours, and we provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, observances, and practices, in accordance with applicable law.