Specifications Writer

Gensler; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Gensler in Dallas, TX is seeking a Specifications Writer for the South-Central region to help project teams prepare Preliminary Project Descriptions, Outline Specifications, and Construction Manuals. You will edit specs, research materials, coordinate with consultants, mentor staff, and contribute to training.

This in-person role supports multiple offices and practice areas with a focus on sustainability and best practices.

Qualifications

• Bachelor of Architecture or Interior Design from an accredited school preferred.
• Registered architect or interior designer preferred.
• 5+ years of experience in preparing specifications.
• CDT certificate, or CCS preferred.
• Working knowledge of base building and interior fit out construction documentation.
• Experience in Core+Shell building construction and interior fit out specifications writing.
• Ability to edit and produce specifications from un-edited masters.
• Ability to write customized specification sections is a plus.
• Use of RIB SpecLink to create and edit specification sections is a plus.
• Ability to conduct product and system research required.
• Good command of both written and oral English.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects with competing priorities and deadlines.

Responsibilities

• Prepare Project Manuals using Gensler-master specification core and other master specification core documents.
• Coordinate with Consultant specifications and incorporate them in Project Manuals.
• Maintain proficiency in construction products, techniques and sequences by staying abreast of product developments, new materials, code changes and current industry trends.
• Provide specification editing support for a variety of Offices, Studios and Practice Areas.
• Communicate firm's best practices, policies, and procedures to project teams, with a focus on material research capabilities and sustainability.
• Educate and mentor staff on Gensler-master specification documents and specification editing methodology.
• Liaise with Manufacturers' Representatives as needed for research and project support.
• Assist Regional Specification Leaders in developing and maintaining Gensler-master specification documents.
• Assist Regional Specification Leaders in preparing and presenting educational materials related to specifications and other technical topics.
• Assist Regional Specification Leaders with compliance training and quality assurance procedures.

Skills

Attention to detail

Team player

English communication

Organizational skills

Multi-project management

Education

Bachelor of Architecture or Interior Design

Registered architect or interior designer

CDT or CCS certification

Tools

RIB SpecLink

Job description

Description

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring innovative ideas to solve challenging problems on a variety of Projects. Whether you're into sketching new ideas, hacking a building, or growing client relationships in global markets, there's something here for everyone.

Your Role

The Specifications Writer with Gensler's South-Central region is responsible for assisting project teams in preparing Preliminary Project Descriptions, Outline Specifications, and Construction Project Manuals. The role includes supporting project teams in their responsibility of researching materials, selecting products, editing specifications, and assist in administering construction contracts. The supporting role includes training, mentoring, and collaborating with project teams to edit some specifications. Specification Writers in Gensler are integrated project team members rather than departmentalized in-house consultants.

What You Will Do

• Prepare Project Manuals using Gensler-master specification core and other master specification core documents
• Coordinate with Consultant specifications and incorporate them in Project Manuals
• Maintain proficiency in construction products, techniques and sequences by staying abreast of product developments, new materials, code changes and current industry trends
• Provide specification editing support for a variety of Offices, Studios and Practice Areas
• Communicate firm's best practices, policies, and procedures to project teams, with a focus on material research capabilities and sustainability
• Educate and mentor staff on Gensler-master specification documents and specification editing methodology
• Liaise with Manufacturers' Representatives as needed for research and project support
• Assist Regional Specification Leaders in developing and maintaining Gensler-master specification documents
• Assist Regional Specification Leaders in preparing and presenting educational materials related to specifications and other technical topics
• Assist Regional Specification Leaders with compliance training and quality assurance procedures

Your Qualifications

• Bachelor of Architecture or Interior Design from an accredited school preferred
• Registered architect or interior designer preferred
• 5+ years of experience in preparing specifications
• Hold a Construction Document Technologist (CDT) certificate, or preferably be a Certified Construction Specifier (CCS)
• Working knowledge of base building and interior fit out construction documentation
• Experience in Core+Shell building construction and interior fit out specifications writing required
• Ability to edit and produce specifications from un-edited masters is required
• Ability to write customized specification sections is a plus
• Use of RIB SpecLink to create and edit specification sections is a plus
• Ability to conduct product and system research required
• Good command of both written and oral English
• Excellent organizational skills and attention to detail
• Ability to organize and administer work for multiple projects with competing priorities and deadlines
• Excellent Team player and ability to work with multiple team members across multiple projects, spanning one or multiple offices.

This position is in-person. Successful candidates will be located in the Dallas, Texas area. If you're open to relocating to the area, Non-local candidates are welcome. Take a look at U.S. News & World Report's 2025-2026 study on what it's like living in Dallas, Texas!

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affimative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].