Specification Specialist

Gensler; Baltimore (MD); On-site; USD 115,000 - 152,000; Full time

Job summary

Gensler in the Baltimore area seeks a Specifications Specialist to assist project teams with Preliminary Descriptions, Outline Specifications, and Construction Project Manuals. You will mentor staff and edit specifications, leveraging MasterSpec and E-Specs to ensure accuracy and compliance.

You will support regional leaders, develop master specification sections, and train teams on best practices while collaborating with Manufacturers Representatives to elevate project quality.

Qualifications

• Bachelor of Architecture or Interior Design from an accredited school preferred.
• Registered architect or interior designer preferred.
• CDT certificate or CCS certification preferred.
• Experience in building and interior fitout specifications writing required.
• Ability to edit and produce specifications from masters is preferred.
• Ability to write customized specification sections is a plus.
• Use of AIA MasterSpec through E-Specs to create/edit specs is a plus.
• Good command of English; Spanish/Portuguese a plus.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects with competing priorities.

Responsibilities

• Communicate firm best practices, policies, and procedures to project teams, with a focus on material research capabilities.
• Educate and mentor staff on master specification documents and editing methodology.
• Liaise with Manufacturers Representatives for research and project support.
• Provide specification editing support for various Studios and Practice Areas.
• Assist Regional Specification Leaders in developing and maintaining master specification documents.
• Support Regional Specification Leaders in preparing educational materials on specifications.
• Aid in conducting compliance training and monitoring activities.
• Write technical specifications that comply with project requirements and codes.
• Leverage knowledge of materials and construction methods to recommend specifications.
• Develop and maintain master specification sections to ensure consistency across projects.

Skills

Communication skills

English fluency

Attention to detail

Project coordination

Specification writing

Research skills

Team mentoring

Multitasking

Spanish/Portuguese (plus)

Education

Bachelor of Architecture or Interior Design (accredited)

Registered architect or interior designer

CDT certificate or CCS certification

Tools

AIA MasterSpec through E-Specs

Job description

The Specifications Specialist with Gensler\'s Southeast region is responsible for assisting project teams in preparing Preliminary Project Descriptions, Outline Specifications, and Construction Project Manuals. The role includes supporting project teams in their responsibility of researching materials, selection products, editing specifications and administering construction contracts. The supporting role includes training, mentoring, and collaborating with project teams to edit some specifications. Construction specifiers at Gensler are integrated project team members rather than departmentalized in-house consultants.

What You Will Do

• Communicate firm best practices, policies, and procedures to project teams, with a focus on material research capabilities and sustainability.
• Educate and mentor staff on master specification documents, construction document technology, and editing methodology.
• Liaise with Manufacturers Representatives as needed for research and project support.
• Provide specification editing support for a variety of Studios and Practice Areas.
• Assist Regional Specification Leaders in developing and maintaining master specification documents.
• Support Regional Specification Leaders in preparing and delivering educational materials on specifications and other technical topics.
• Aid Regional Specification Leaders in conducting compliance training and monitoring activities.
• Write technical specifications that comply with project requirements, industry standards, applicable laws, regulations, and building codes to ensure clarity, accuracy, and enforceability.
• Leverage a broad knowledge of materials, construction methods, and technical requirements to recommend appropriate specifications, procedures, and document content while overseeing the production of complete, high-quality specifications.
• Develop and maintain master specification sections to streamline project documentation and ensure consistency across projects. Regularly update these sections to reflect changes in construction industry standards, materials, and best practices.

Your Qualifications

• Bachelor of Architecture or Interior Design from an accredited school preferred
• Registered architect or interior designer preferred
• 10+ years of experience in a similar role
• Hold a Construction Document Technologist (CDT) certificate, or preferably be a Certified Construction Specifier (CCS)
• Working knowledge of base building and interior fitout construction documentation preferred
• Experience in building construction and interior fitout specifications writing required
• Ability to edit and produce specifications from masters is preferred
• Ability to write customized specification sections is a plus
• Use of AIA MasterSpec through E-Specs to create and edit specifications sections is a plus
• Ability to do conduct product and system research is desired
• Good command of both written/oral English; Spanish and Portuguese a plus
• Excellent organizational skills and attention to detail
• Ability to organize and administer work for multiple projects with competing priorities

* This is not a remote position. We welcome applications from both part-time and full-time candidates. The selected candidate must reside in or be willing to relocate to the Baltimore or Washington, DC area upon acceptance. *

**The base salary range for a full-time hire is estimated to be between $115,000 –$152,000 plus bonuses and benefits and contingent on relevant experience. Please visit this section of our website to learn more about our approach to compensation: Great People, Great Rewards | Gensler

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people\'s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm\'s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

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NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affinity employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .

Regarding Gensler\'s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail] .

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