Specialty Supply Chain Coordinator (10:30 am-7:00 pm)

Miami Children’s Hospital; Miami (FL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Employee health benefits

Job summary

Miami Children’s Hospital is seeking a Specialty Supply Chain Coordinator to manage specialty department supplies, build vendor relationships, and oversee stock levels and recalls. You will review products before purchasing, maintain labeling, and ensure accurate transaction records.

Ideal candidates have 1–3 years of specialty healthcare experience, good English communication, and familiarity with ERP systems to support procurement and inventory control in a dynamic hospital setting.

Qualifications

• 1-3 years of specialty area healthcare experience.
• Experience with ERP systems.
• Strong English communication with vendors and clinicians.
• Ability to work independently and manage inventory.
• Familiarity with tissue tracking and recall processes.

Responsibilities

• Manage supplies and materials in the assigned specialty area.
• Build and maintain relationships with clinical and non-clinical customers.
• Establish PAR levels and rotate stock using FIFO.
• Participate in performance improvement and lean initiatives.
• Initiate supply return requests and arrange pickup/return.
• Collaborate on product recalls and recall processes.
• Inform staff of new items, changes, substitutions, and stock updates.
• Coordinate with procurement to source products and training.
• Participate in product trials and evaluations with procurement.
• Maintain tissue tracking records per policy.

Skills

English communication

Inventory management

Independent work

Education

Associate's degree

Tools

ERP system

Job description

Specialty Supply Chain Coordinator

Job Summary

The Specialty Supply Chain Coordinator is responsible for managing and maintaining supply stock in a specialty department or procedure area and building relationships with staff members in the department. Responsible for supplier relationships, requisitioning supplies, equipment, and services, and processing bill-only and consignment requisitions. Also responsible for managing inventory levels, ensuring new products are properly reviewed prior to purchasing, keeping supply areas clean and neat, managing consignments and expiring goods, processing returns, updating shelf labels, and completing all computer software functions necessary to ensure that the appropriate supplies and equipment are available and accurate transactions are recorded.

Job Specific Duties

• Responsible for supplies and materials in assigned specialty department or procedure area.
• Builds and maintains relationships with clinical and non-clinical customers in assigned specialty area to ensure needs are being met, understands when product changes are needed, and obtains updates on new procedures or physician changes.
• Establishes and maintains PAR levels for items stocked in the specialty area, rotating stock so that first in is also first out, ensuring proper shelf labels are in place, and removing any expired goods.
• Actively participates in performance improvement activities, value analysis projects, lean initiatives, and supply chain cost reduction initiatives related to assigned specialty department.
• Initiates supply return requests and ensures items are ready for pickup and return.
• Collaborates on product recall activities for assigned specialty area, ensuring affected products are pulled from use and packaged for return, completing required functions in the recall process.
• Ensures that staff is aware of new items or product changes, substitutions, back orders and out of stock supplies as well as changes to storage locations.
• Coordinates with procurement to resolve issues, source products and equipment, and set up training needed to support staff.
• Collaborates on product trial and evaluations in conjunction with procurement and/or Value Analysis.
• Ensures the proper accounting of tissue and maintains tracking records in the tissue tracking system per OR tissue tracking policy.

Qualifications

• 1-3 years of specialty area healthcare experience

Knowledge, Skills, and Abilities

• Associate's degree highly preferred
• In-depth knowledge of products and equipment used in specialty area
• Able to communicate effectively in English with vendors and clinicians
• Demonstrates ability to use an ERP system
• Demonstrated ability to work independently
• Understanding of clinical procedure processes

Department: SUPPLY CHAIN CENTRAL SERVICES-2100-718000