Specialty Scheduler-Orthopedics

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking a Scheduling Specialist to manage complex appointment scheduling for physicians and self-referrals, ensuring accurate entry of appointments and insurance verification within our scheduling systems.

You will support outpatient and imaging scheduling, communicate clearly with patients and families, and help optimize provider capacity by reducing cancellations and no-show rates. A high school diploma is required.

Qualifications

• 2 years of experience in patient scheduling or access in a healthcare setting.
• Excellent verbal and written communication skills.
• Ability to interact with patients, families and healthcare team with professionalism.

Responsibilities

• Coordinates complex appointment scheduling for physicians and self-referrals using scheduling tools.
• Enters appointments accurately in scheduling systems, including insurance verification and patient demographics.
• Stays aware of insurance authorization needs and follows department policies on appointments without confirmed authorizations.
• Participates in optimizing provider capacity by reducing cancellations and no-shows.
• Supports imaging scheduling and workflow optimization projects as needed.

Skills

Patient scheduling

Communication

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Tools

Epic Cadence

Job description

Work Shift

Day

Work Day(s)

Monday-Friday

Shift Start Time

9:00 AM

Shift End Time

5:30 AM

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Receives inbound communications (e.g., calls, emails, faxes, orders) from patients and physicians requesting scheduling services with Children’s department. Coordinates complex appointment scheduling of various medical appointments and procedures across the Children’s system. Maintains patient demographic and insurance pre-registration information in appropriate department scheduling system. Makes outbound calls for appointment reminders, recalls, and other outbound call activity.

Experience

• 2 years of experience in patient scheduling or access in a healthcare setting

Preferred Qualifications

• 2 years of experience in provider and/or multispecialty scheduling in a clinical setting
• Experience in Epic Cadence

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills And Abilities

• Excellent verbal and written communication skills
• Professional telephone etiquette
• Interviewing and interpersonal skills to interact with patients, families, and members of the healthcare team
• Ability to work with diverse people and deal effectively with disgruntled callers
• Consistent high-quality performance related to scheduling and call handling (internal candidates)
• Excellent organizational skills

Job Responsibilities

• Coordinates complex appointment scheduling for physicians and self-referrals, using intricate scheduling tools. Uses department policies and standard operating procedures to evaluate and determine the best appointment alternatives that meet patient needs and caregiver requests.
• Meets quality metrics and department standards for call handling.
• Enters appointments accurately in scheduling systems, including insurance verification and patient demographic information.
• Stays aware of insurance authorization needs and follows department policies on establishing appointments that do not have confirmed authorizations.
• Stays current with division/practice updates and the processing of information via communication channels such as email, department SharePoint site, staff meetings, and web alerts.
• Participates in reviewing appointment selection protocols by provider and diagnosis for every supported department/provider.
• Participates actively in optimizing provider capacity by proactively filling open slots and utilizing measures to decrease cancelation and no-show rates.
• Assists with training of new hires for the scheduling team.
• Supports the outpatient and hospital imaging sites with imaging scheduling, modality utilization, and other workflow optimization projects as deemed necessary.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Patient Access