Specialty Care Coordinator

Agile Occupational Medicine LLC; San Diego (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with employer match

Paid time off

Job summary

Agile Occupational Medicine LLC is seeking a Specialty Care Coordinator to support occupational medicine clinics. You will manage scheduling, prepare patient charts, obtain authorizations, and provide direct medical support to ensure efficient clinic operations.

The role covers Downtown San Diego & Chula Vista clinics on a full-time basis with a Wednesday–Sunday 7:00 AM–4:00 PM schedule and an hourly wage of $22.00–$24.00.

Qualifications

• High school diploma or equivalent is required.
• Completion of a Medical Assistant program preferred.
• Minimum 1 year of experience in STAT referrals, surgery approvals and scheduling.
• Basic knowledge of Microsoft Word, Excel, PowerPoint, and Outlook to maintain logs and reports.
• An orientation to customer service and ability to work in a team environment.

Responsibilities

• Manage the lifecycle of a patient, including direct support during appointments and follow-up care.
• Act as liaison between provider, staff, payors, employers and patients.
• Answer phone calls professionally and respond to inquiries.
• Assist with scheduling, patient records, and chart prep.
• Process referrals and schedule authorized treatment referrals.
• Greet walk-in patients and collect necessary information.
• Perform clerical duties to expedite daily operations.
• Collaborate with Call Center to resolve pending authorizations.
• Maintain positive customer service with internal and external customers.
• Assist with medical procedures as needed.

Skills

Strong communication and interpersonal

Customer service

Multitasking

Time management

Discretion with confidential info

Education

High school diploma or equivalent

Medical Assistant program

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Description

Position Summary

We are seeking a highly skilled and experienced Specialty Care Coordinator to join our team. As a patient-facing team member, you will work alongside healthcare professionals to provide high-quality care and customer service. You will perform your administrative front office tasks to ensure a professional and positive clinic experience for our patients.

In this role, you will play a key part in supporting medical specialists within our occupational medicine clinics. Your responsibilities will include managing scheduling, preparing patient charts, obtaining necessary authorizations, and providing direct medical support to ensure efficient clinic operations. This position supports all parts of the clinic as directed by management and is not limited to Specialty Care. You will work closely with a team of medical professionals, including physicians, nurses, and medical assistants, to provide high-quality care to our patients.

Locations:

This position is to cover our Downtown San Diego & Chula Vista clinics on a full-time basis.

Schedule:

Wednesday through Sunday, 7:00 AM to 4:00 PM (with flexibility based on clinic needs)

Compensation:

Starting compensation range is $22.00-$24.00 hourly. Exact compensation may vary based on skills, experience, and location.

Responsibilities

• Responsible for managing the entire lifecycle of a patient – including, but not limited to – specialist care, such as direct support during appointments, preparation before and after appointments, and coordinating any necessary follow-up care.
• Acts as liaison between the specialist provider, center staff, payors, employers and patients.
• Answering phone calls in a professional manner and responding to patient inquiries.
• Assist with scheduling appointments, managing patient records, and chart prep.
• Process referrals, Coordinate and schedule authorized treatment referrals to internal and external providers.
• Greet and receive walk-in patients/visitors in the reception area, gather crucial information in connection with their needs.
• Performs clerical administrative duties as needed to expedite day-to-day operations and office functions. Assigned by direct manager and or administrative managers as needed.
• Collaborates with RFM Call Center and to resolve issues with pending authorizations.
• Maintain effective and positive customer service engagement with internal and external customers at assigned clinics.
• Work closely with patients to provide high-quality care and ensure their satisfaction with our services at assigned clinics.
• Assisting with medical procedures as needed.
• Follow company policies, procedures, and directives.
• Performs other job-related duties as assigned.

Requirements

• High school diploma or equivalent required.
• Completion of a Medical Assistant program preferred.
• Minimum 1 year of experience in STAT referrals, surgery approvals and scheduling.
• Basic knowledge of Microsoft Word, Excel, PowerPoint, and Outlook to maintain logs and reports.
• An orientation to customer service and ability to work in a team environment.
• Strong communication and interpersonal skills.
• Ability to multi-task and handle competing priorities.
• Strong organizational and time management skills.
• Must be able to handle sensitive and confidential information with discretion.
• Knowledge of Occupational Medicine referral standards preferred.

Benefits

• Comprehensive benefits package, including medical, dental, vision, life, and disability insurance
• 401(k) plan with employer match
• Paid time off and company-paid holidays
• Training provided to enhance occupational medicine knowledge and skills

Why You Should Join Our Team

Agile Occupational Medicine is a leading occupational medicine group with a network of 42 centers dedicated to providing comprehensive healthcare services to businesses and their employees across California and Yuma, Arizona. We specialize in ensuring the health and well-being of workers through a range of medical services, including work injury care and employer services.

We are a rapidly growing organization with a fun and collaborative work environment. We are passionate about disrupting the world of occupational medicine, and we are committed to providing our customers and patients with the best possible experience.

Agile Occupational Medicine is an Equal Opportunity Employer. Agile does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided upon qualifications, merit, and business need