Specialist, Workforce Development, Grants Administration

Foundation for California Community Colleges; United States; Remote; USD 65,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Generous PTO

Health, dental, and vision

CalPERS retirement

Tuition reimbursement

Public Service Loan Forgiveness

Job summary

FoundationCCC, a California-based nonprofit, is hiring a Specialist, Workforce Development to support grants administration and contract management across state and local partners. This remote-first role emphasizes oversight, reporting, and KPI tracking within the California workforce development ecosystem.

The position requires strong project management, grants experience, and the ability to communicate complex topics to diverse audiences. California residency is required.

Qualifications

• Experience managing grants programs and contracts.
• Ability to analyze data and communicate findings clearly.
• Strong written and verbal communication across diverse audiences.

Responsibilities

• Oversee assigned awardees and projects, including negotiating contract scopes and budgets, reviewing invoices, monitoring compliance and performance.
• Lead program reporting and award management activities, guiding awardees and summarizing data.
• Track KPI and funding activities; coordinate with Senior Specialist on funding applications.

Skills

Project management

Grants administration

Analytics

Communication

Customer service mindset

Tools

Asana

Salesforce

Excel

Job description

Specialist, Workforce Development

100% Remote within California, Must reside in California

We are hiring for multiple positions.

We are seeking a Specialist, Workforce Development to join FoundationCCC in its mission of benefiting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. Join us as we continue this important work to uphold the value of community colleges in building a brighter future.

What You’ll Do

The FoundationCCC’s Workforce Development Department (WDD) aims to ensure that all learners in California obtain the knowledge, skills, experiences, and networks needed to connect with meaningful work, expand career options, and increase economic and social mobility. WDD works in four primary areas (1) building capacity within K-12, college, apprenticeship, and workforce development systems to effectively serve learners and businesses; (2) serving as employer-of-record for paid work experience; (3) providing wraparound services resource development support; and (4) developing work-based learning models, tools, and technologies. This work is grounded in a commitment to strengthening systems connectivity, promoting career-relevant, learner-centric education and workforce solutions, and eliminating equity gaps in California.

The Specialist will focus on our WDD grants administration projects, which bring funding to awardees on behalf of state and local partner agencies. The Specialist will support the execution of contracts with awardees, ensure appropriate use of funds, provide guidance to awardees, review and approve awardee invoices, perform report analysis, and capture lessons and successes that can be shared internally and externally within the California workforce development and education systems.

• Provides oversight of assigned awardees and projects, which may include negotiating contract scopes and budgets, reviewing invoices, monitoring fiscal and program compliance and performance, and providing one-on-support for awardees.

• Leads program reporting and award management activities for assigned awardees and projects, including providing guidance to awardees, reviewing reports, summarizing data, and ensuring alignment with related guidance and regulations.

• Tracks project/award specific Key Performance Indicators (KPIs), business development relationships, and may develop and coordinate funding application processes in collaboration with Senior Specialist

Attributes for Success

• Strong project management skills with an ability to prioritize tasks and deliver quality products within agreed upon timeframes, with limited supervision.

• Experience with the California Community College system and/or Workforce Development preferred.

• Ability to research, analyze, synthesize, and communicate complex topics to a variety of internal and external audiences, in a variety of formats (e.g. toolkits, reports, graphic displays, presentations).

• Experience with project and client management software (e.g., Asana, Salesforce) preferred. Experience with Excel required.

• Experience with grants administration from a funder’s perspective.

• Familiarity with state and federal funding.

• Willingness to engage in constructive discussion (including disagreement) and keep a good sense of humor.

• A customer service mindset.

• Possession of a valid California Driver’s License, good driving record, automobile insurance, and a reliable personal vehicle is required.

• Our work holds great weight and responsibility , and the opportunity to impact the lives of millions of individuals in California

• Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals

• Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more

• We are committed to professional development with an emphasis on shared leadership , to ensure growth for employees and the organization overall

What we Offer

FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.

Benefits

• Competitive compensation, generous PTO, and paid holidays

• Medical, dental, and vision plans, Flexible Spending Accounts, Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings

• CalPERS retirement program and optional 403(b) and 457 Retirement plans

• Carrot reproductive health and fertility support

• Tuition reimbursement

• Public Service Loan Forgiveness certified employer

Budgeted Annual Salary Pay Range:

$65,350.00 - $70,350.00

Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.