Specialist, Trade Compliance - 409176

Atrium; Philadelphia (Philadelphia County); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium is seeking an Import Specialist to own day-to-day import compliance for inbound U.S. trade operations. You will work with customs brokers, internal teams, and partners to keep shipments moving while mitigating regulatory and financial risk.

The ideal candidate has ACE experience, familiarity with FDA-regulated sectors, and strong Excel skills to manage documentation and audits. This role requires strong ownership and cross-functional collaboration.

Qualifications

• ACE system experience coordinating with customs brokers and import docs.
• Background in FDA-regulated industries such as personal care, home goods, or food/pharma.
• Strong knowledge of invoices, packing lists, bills of lading, HS codes, and valuation.
• Experience resolving CBP and FDA holds or inspections.
• Advanced MS Excel and Office suite skills for tracking many items.

Responsibilities

• Audit supplier and shipment paperwork for accuracy and regulatory alignment.
• Collaborate with customs brokers and forwarders to file and release cargo on schedule.
• Monitor ACE activity, support monthly duty statements, and route broker invoices.
• Be the contact for CBP/FDA holds, inspections, and required documents.
• Oversee express/small-parcel shipments and samples for government review.
• Reconcile billing with carriers, brokers, and forwarders; resolve variances.
• Investigate value/currency discrepancies and coordinate corrective filings.
• Maintain audit-ready import files and flag regulatory risks to leadership.
• Work with Logistics, Procurement, Finance, AP, and vendors as needed.

Skills

ACE experience

Import compliance

FDA-regulated

Excel proficiency

Document management

Cross-functional collaboration

Education

Bachelor's degree in International Business / Logistics

Customs broker credential / trade cert

Tools

Microsoft Excel

ACE system

Job description

Client Overview
Well-established consumer products company that partners with manufacturers globally to ensure quality products are created. The company has decades of successful market experience with a respected brand identity. The organization offers a collaborative and positive work culture, supported by team activities and volunteerism. Our client is seeking a

Client Overview
Well-established consumer products company that partners with manufacturers globally to ensure quality products are created. The company has decades of successful market experience with a respected brand identity. The organization offers a collaborative and positive work culture, supported by team activities and volunteerism. Our client is seeking a Import Specialist to serve as an immediate, self-directed resource for inbound U.S. trade operations.Salary/Hourly Rate
$30/hr - $35/hrPosition Overview
The Import Specialist will be the day-to-day owner of import compliance, keeping product moving across the border while protecting the company from regulatory, financial, and documentation risk. The ideal candidate can step in quickly, take ownership of open issues, and work with outside partners and internal teams without extensive ramp-up.Responsibilities Of The Import Specialist

• Audit supplier, contract manufacturer, and shipment paperwork for accuracy, completeness, and regulatory alignment, and record shipment data in internal systems.
• Partner with customs brokerage and freight forwarding teams to ensure inbound cargo is filed and released on schedule.
• Monitor entry and payment activity in the Automated Commercial Environment (ACE), support the monthly duty statement payment and reconciliation cycle, and confirm broker invoices are routed to Accounts Payable.
• Serve as the point of contact when U.S. Customs and Border Protection or the Food and Drug Administration place cargo on hold, request an inspection, or ask for supporting documents such as labels and product information.
• Oversee express and small-parcel shipments, including samples, sent through FedEx, DHL, UPS, and similar carriers that are selected for government review.
• Reconcile ocean carrier, broker, and forwarder billing, tracing unmatched or past-due charges to resolution.
• Investigate discrepancies in declared value or currency, and coordinate corrective filings after entry when needed.
• Keep audit-ready import files, and flag emerging risks such as clearance delays, duty variances, and missing documentation to leadership.
• Collaborate across Logistics, Procurement, Finance, and Accounts Payable, as well as with vendors, contract manufacturers, and third-party service providers.
  

Required Experience/Skills For The Import Specialist

• Proven, hands-on experience working in ACE, coordinating with customs brokers, managing import documents, and handling U.S. duty statements and payments.
• Background in related FDA-regulated industries such as personal care, home goods, food, flavor & fragrance, or pharmaceuticals.
• Solid understanding of commercial invoices, packing lists, ocean bills of lading and air waybills, Harmonized Tariff Schedule classification, customs valuation, and country-of-origin rules.
• History of resolving CBP and FDA holds or inspections.
• Advanced skills in Microsoft Excel and the Office suite, with the ability to independently track numerous open items and competing deadlines.
  

Preferred Experience/Skills For The Import Specialist

• Positive attitude and friendly demeanor.
• Experience with post-summary and post-entry corrections.
• Familiarity with international courier shipments and reconciling customs-related invoices.
  

Education Requirements

• Bachelor's degree in International Business, Supply Chain, Logistics, or a related field preferred; equivalent practical experience in import compliance will be considered.
• Licensed Customs Broker credential or a trade compliance certification is a plus.
  

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).