Specialist, Student Activities

St. Louis Community College; Bridgeton (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Louis Community College is seeking a Specialist, Student Activities to provide clerical, administrative, and project support to student-facing departments.

The role ensures efficient operations, assists with student engagement initiatives, and enhances the overall student experience. The position involves coordinating room reservations, materials, and supplies; reviewing budgets; supporting procurement activities; and helping students access campus technology resources.

Qualifications

• High school diploma with 3-5 years of related experience.
• Demonstrated experience using Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Preferred: Associate Degree in Communications, Business Administration, or related field with 1-3 years of experience.

Responsibilities

• Serves as the primary point of contact for students, campus and district staff, and community partners; maintaining office coverage and managing department email and phone communications.
• Assists with planning and implementation of student activities (e.g. room reservations, material preparation, ordering supplies, food, creating flyers).
• Reviews and tracks all expenditures related to student activities, club and/or department budgets; manage budget requests, reconcile purchases and deposits, track spending and roll over budgets.
• May assist in gathering vendor documentation and quotes to support contract preparation in accordance with college purchasing procedures.
• Coordinates with supervisor and procurement staff to facilitate vendor onboarding and documentation submission for college systems as assigned.
• Manages inventories, ordering lists, and budget spreadsheets for events and departmental operations.
• Assists with scheduling team meetings, booking spaces, and coordinating staff availability.
• Screens incoming communications and prepares draft responses or standard replies for supervisor review.
• Supports college-wide events by coordinating materials, supplies, communication, and logistics under supervisor guidance, where applicable.
• Assists students with accessing college technology resources, including password resets and basic navigation of college platforms.

Skills

Communication

Customer service

Education

High school diploma

Associate degree (preferred) in Communications/Business Admin or related

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

The Specialist, Student Activities provides clerical, administrative, and project management support to student-facing departments. This role ensures efficient operations, supports student engagement and orientation initiatives, and enhances the overall student experience.

• Serves as the primary point of contact for students, campus and district staff, and community partners; maintaining office coverage and managing department email and phone communications


• Assists with planning and implemnattion of student activities (e.g. room reservations, material preparation, ordering supplies, food, creating flyers) to meet the needs of student.


• Reviews and tracks all expenditures related to student activities, club and/or department budgets as assigned (e.g. manage budget requests, reconcile purchases and deposits, track spending and roll over budgets).


• May assist in gathering vendor documenation and quotes to support contract preparation in accordance with college puschasing procedures.


• Coordinates with supervisor and procurement staff to facilitate vendor onboarding and documentation submission for college systems as assigned.


• Manages inventories, ordering lists, and budget spreadsheets for events and departmental operations.


• Assists with scheduling team meetings, booking spaces, and coordinating staff availability.


• Screens incoming communications and prepares draft responses or standard replies for supervisor review.


• Supports college wide events by coordinating materials, supplies, communication, and logistics under supervisor guidance, where applicable.


• Assists students with accessing college technology resources, including password resets and basic navigation of college platforms.

• High school diploma with 3 - 5 years of related experience


• Demonstrated successful experiences using Microsoft Office applications (e.g. Word, Excel, Outlook, & PowerPoint)


• Preferred: Associate Degree in Communications, Business Administration, or a related field with 1 - 3 years of experience

• Generally works in an office and campus environment


• Travel between campuses and to local vendors may be required depending on assignment.


• Must be flexible to work some evenings and weekends

Physical Requirements:

• Regularly required to walk and stand for events, campus tours, and student meetings


• Occasionally required to bend, stoop, and reach for event set-up


• Occasionally required to lift and carry materials and supplies weighing up to 25 pounds