Specialist, Publication Management (Hybrid)

MSD Malaysia; Northern (KY); Hybrid; USD 87,000 - 137,000; Full time

Benefits offered by this job

Bonus eligibility

Long-term incentive

401(k) plan

Medical, dental, vision insurance

Job summary

Merck & Co., Inc. in the United States (Hybrid) is seeking a Specialist, Publication Management to coordinate publication planning, tracking, and reporting for SCIS publications.

You will support meetings, congress activities, document flow, and budget tracking, working with Publication Managers and external partners. The role requires 1–2 years of relevant experience, strong project management and communication skills, and proficiency with Microsoft applications.

Qualifications

• BS or BA with at least 1–2 years of professional experience in medical communications, scientific affairs, scientific research, or knowledge management is preferred.
• Advanced interpersonal and written communication skills; ability to work independently and with stakeholders.
• Proficiency with AI-enabled tools and Microsoft applications.

Responsibilities

• Attend monthly publication team meetings, take notes, and help with agendas and follow-ups.
• Assist with congress planning, trackers, document trafficking, and post-congress materials.
• Manage document flow with internal and external providers, track and report projects and publications.
• Create and maintain Datavision records, track budgets, and support publication compliance activities.

Skills

Change Management

Communication

Prioritization

Project Management

Strategic Thinking

Time Management

Education

BS or BA

Tools

Microsoft applications

Job description

## Specialist, Publication Management (Hybrid)Apply: Hybrid: USA - Pennsylvania - North Wales (Upper Gwynedd): Full time: Posted Today: End Date: September 30, 2026 (7 days left to apply): R418204**Job Description**The Publication Coordinator will work closely with Publication Managers, agency partners, and internal and external publication stakeholders to support tracking, capturing project updates, reporting, budgets, and communications for Scientific Communications & Information Sciences Department (SCIS) publications and outputs.**Responsibilities:**With minimal supervision, the Publication Coordinator will support the following areas: ## Meeting and Publication Planning Support* Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries* Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings* Assist the Publication Manager in developing and maintaining publication planning slide decks* Assist with other publication support requests as needed ## Congress Support* Assist with congress planning activities, including development and maintenance of presentation trackers, document trafficking, archival of final versions, and QR code processes* Support development of congress compendia for large/major conferences, as assigned* Support development of abstract planning decks and study statement slides for large/major conferences* Travel (up to 10%) to a major conference may be requested to provide onsite support, including poster hanging, etc.* Complete ad hoc slide deck requests for publications department, including post-congress metric activity slides* Update slide repository upon completion of congress presentations* This is not an exhaustive list; other congress support tasks may be assigned or required ## Publication Review, Tracking, and Reporting* Manage document flow to and from internal and external service providers, including joint venture and collaborative partner review, clearance, and independent manuscript review* Track and report internal and external publication projects not led by SCIS, including projects from academic research organizations, cooperative groups, joint ventures, and independent study initiatives* Maintain journal and congress listings to support publication planning, tracking, and reporting ## Systems, Site Maintenance, Budget, and Compliance Support* Create, maintain, and reconcile Datavision (publication management tool) records, including status updates, document posting, quarterly record maintenance, and reporting through final publication* Support medical communications agency contracting, budget tracking, reference requests, bibliography management, and coordination of study data package or protocol document delivery, as needed* Develop and maintain the publication MS Teams sites/channels for a therapeutic area(s), including management of access requests* Assist with publication compliance-related activities and ensure department-managed documents, repositories, and archives are complete, accurate, and maintained in accordance with established company standards* Communicate clearly and proactively with Publication Managers, agency partners, and internal/external stakeholders to support timely completion of publication activities* Assist with quarterly record maintenance and other requests as needed **Qualifications:**## Education and Experience* BS or BA with at least 1–2 years of professional experience; experience in medical communications, scientific affairs, scientific research, or knowledge management is preferred ## Required Experience & Skills* Advanced interpersonal and written communication skills* Excellent project management and organizational skills to manage competing timelines and projects* Ability to work independently, be responsive to stakeholders, and be accountable for quality of deliverables* Proficiency in Microsoft applications* Comfort using AI and AI-enabled tools ## Preferred Experience & Skills* Medical/scientific communications agency experience supporting publications is a plus* Publication management software applications experience is a plus eligibleforERPclinicaltrialjobs**Required Skills:**Change Management, Communication, Prioritization, Project Management, Strategic Thinking, Time Management**Preferred Skills:**Medical Communications, Publications Management, Scientific CommunicationsCurrent Employees apply HERECurrent Contingent Workers apply HERE**US and Puerto Rico Residents Only:**Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:EEOC Know Your RightsEEOC GINA SupplementWe are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.Learn more about your rights, including under California, Colorado and other US State ActsThe salary range for this role is$87,300.00 - $137,400.00This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.**San Francisco Residents Only:** We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance**Los Angeles Residents Only:** We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance**Search Firm Representatives Please Read Carefully** Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.**Employee Status:**Regular**Relocation:**No relocation**VISA Sponsorship:**No**Travel Requirements:**10%**Flexible Work Arrangements:**Hybrid**Shift:**Not Indicated**Valid Driving License:**No**Hazardous Material(s):**n/a**Job Posting End Date:**09/30/2026**\\*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.**