Specialist, Proposals & Client Services - US - Remote

Worldwide Clinical Trials; North Carolina; On-site; USD 54,500 - 107,500; Full time

Job summary

Worldwide Clinical Trials in North Carolina is seeking a Specialist, Proposals and Client Services to oversee the preparation and management of proposals and budgets. This role requires excellent communication and organizational skills, along with a Bachelor’s degree in Life Sciences or Business.

You will collaborate with various teams, manage RFP processes, and ensure compliance with legal guidelines. Competitive benefits are offered, alongside a transparent salary range of $54,500.00 - $107,500.00 annually based on experience.

Qualifications

• 2-4 years of experience in proposal preparation in the clinical trial industry.
• High-level knowledge of early phase study designs and patient studies.
• Experience in creating customized budgets and proposals.

Responsibilities

• Manage overall proposal process from RFP/RFI receipt to delivery.
• Collaborate with Account Directors and Operations teams.
• Prepare complex budget tools for proposals.
• Complete work order contracts based on agreements.
• Support finance in invoicing management.

Skills

Planning and strategizing

Excellent communication skills

Interpersonal skills

Organizational and analytical skills

Judgment and decision-making

Self-motivation

Education

Bachelor’s degree in Life Sciences or Business

Tools

Microsoft Word

Microsoft Excel

Job description

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, a global team of over 3,500 experts, bright thinkers, dreamers and doers, changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives, and we are looking for others who value this same pursuit.

What the Specialist, Proposals and Client Services does at Worldwide

The Specialist, Proposals and Client Services is well versed in the coordination, preparation and management of all requested proposals, RFIs and associated client service functions. This includes pricing and budget analysis, prioritization of client requests, and interactions with all levels of Worldwide personnel to ensure efficient and comprehensive proposal preparation. The Proposals and Client Services Specialist has an in‑depth understanding of clinical trial and bioanalytical study specifics, including scientific and medical terminology. In addition, this position mentors less experienced proposal associates.

What You Will Do

• Responsible for all aspects of assigned RFPs and RFIs. Manages the overall proposal process from receipt of RFP/RFI to final delivery.
• Work with Account Directors and Operational teams (e.g., clinical, bioanalytical and support services) to refine proposal scope and integrate solutions into complete proposals.
• Prepare multiple, complex budget tools and associated client grids.
• Following legal guidelines, complete work order contracts including Task Matrix, vendor information and client-specific detail based on Master Services Agreements.
• Support Operations and Finance in the management and reconciliation of both out-of-scope and final invoicing.
• Review protocols and other scientific documents to apply appropriate study information to budget tools.

What You Will Bring To The Role

• Strong planning, strategizing, managing, monitoring, scheduling, and critiquing skills.
• Excellent written and verbal communication skills to clearly and concisely present information.
• Strong interpersonal skills in a fast-paced, deadline‑oriented, and changing environment.
• Excellent ability to handle multiple tasks and many details in a fast‑paced, constantly changing environment.
• Ability to exercise sound judgment and make decisions independently.
• Excellent self‑motivation skills.

Your Experience

• Fully qualified in development of Strategic, Full Service, and Preferred Provider RFPs.
• High‑level knowledge of early phase study designs including NHV and patient/multi‑site studies.
• Demonstrated excellent organizational, analytical and mathematical skills.
• Skilled in creating customized budgets and assembling multiple documents/responses.
• Ability to advise and interact with all levels of management, including negotiation and conflict resolution skills.
• Advanced experience in all MS‑Office applications, including Microsoft Word and Excel.
• Bachelor’s degree required (preferably in Life Sciences or Business) and two to four years of experience preparing proposals and budgets for the clinical trial industry, preferably in a CRO environment.

At Worldwide Clinical Trials, we are committed to fostering an inclusive and equitable workplace by providing transparent compensation.

The salary range for this position is annually: United States of America - $54,500.00 - $107,500.00. The final salary will be determined based on relevant experience, performance, education, and internal equity. In addition to base salary, we offer a competitive benefits package depending on location, and we ensure pay equity and comply with all applicable labor laws.