Specialist Project Management (Hybrid)

Merck; Rahway (NJ); Hybrid; USD 87,000 - 137,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid holidays

Vacation days

Sick days

Job summary

Merck in Rahway, NJ is seeking a detail-oriented Administrative Coordinator to support clinical drug substance development projects with external CDMO partners. You will coordinate purchase orders, process invoices, track KPIs, and assist with shipping logistics in a hybrid role.

The position requires strong communication, proficiency with Microsoft Office, and the ability to learn new systems quickly. Collaboration with internal teams and external partners is essential.

Qualifications

• This role requires a basic understanding of synthetic chemistry, pharmaceutical development, or related field.
• Ability to quickly learn new systems, tools, and business processes.
• Strong verbal and written communication skills.
• Experience with project coordination, vendor management, procurement, logistics, or data tracking is a plus.

Responsibilities

• Coordinate purchase orders and process invoices for CDMO projects.
• Prepare requests for proposals and track key performance indicators.
• Maintain file repositories and review routine reports.
• Support shipping logistics and cross-team collaboration.
• Collaborate with internal partner groups and external organizations.
• Demonstrate attention to detail and proactive communication.

Skills

Chemical Engineering

Data Analysis

IT Competency

Learning Agility

Performance Monitoring

Pharmaceutical Sciences

Program Management

Project Controls

Project Development

Project Management

Project Management Tools

Project Planning

Resource Allocation

Status Reporting

Strategic Alliances

Education

B.S. in chemistry, chemical engineering, pharmaceutical sciences, or related discipline

Tools

Microsoft Office

ChemDraw

ELN

Job description

Job Description

This role sits within the External Capabilities group in Small Molecule Process Research & Development within our Research & Development Division. The role will provide day-to-day operational and administrative support for clinical drug substance development and manufacturing projects conducted with our Company external CDMO partners. The role will help support timely, high-quality delivery of products and services by coordinating purchase orders, processing invoices, preparing requests for proposals, tracking key performance indicators, maintaining file repositories, reviewing routine reports, and supporting shipping logistics. Some flexibility is required to collaborate remotely with overseas partners across time zones. This is a hybrid role. The successful candidate will collaborate effectively with internal our Company partner groups and external partners, demonstrate strong attention to detail, and be eager to learn new systems and processes. This individual should be a proactive communicator, dependable team member, and strong collaborator who supports a culture of scientific excellence, trust, collaboration, quality, safety, and compliance across our Company and partner organizations.

Qualifications

• Education B.S. in chemistry, chemical engineering, pharmaceutical sciences, or a related scientific discipline.

Required Skills And Experience

• Basic understanding of synthetic chemistry, pharmaceutical development, or a related scientific field.
• Ability to quickly learn new systems, tools, and business processes.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications; familiarity with ChemDraw, ELN, or related scientific documentation tools is preferred.
• Prior internship, co-op, academic, or work experience involving project coordination, vendor management, procurement, logistics, or data tracking is a plus.

Required Skills

Chemical Engineering, Data Analysis, IT Competency, Learning Agility, Performance Monitoring, Pharmaceutical Sciences, Program Management, Project Controls, Project Development, Project Management, Project Management Tools, Project Planning, Resource Allocation, Status Reporting, Strategic Alliances

US and Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit

EEOC Know Your Rights

EEOC GINA Supplement

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

The salary range for this role is $87,300.00 - $137,400.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https //jobs.merck.com/us/en/compensation-and-benefits.

San Francisco Residents Only

We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Employee Status

Regular

Relocation

No relocation

VISA Sponsorship

No

Travel Requirements

10%

Flexible Work Arrangements

Hybrid

Shift

Not Indicated

Valid Driving License

No

Hazardous Material(s)

n/a

Job Posting End Date

10/12/2026

• A job posting is effective until 11 59 59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID

R418970