Specialist, Procurement

Aecon Concessions; Charlotte (NC); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Aecon University

Tuition Reimbursement

Leadership Programs

Veteran Groups Partnership

Job summary

Aecon is seeking a Procurement Specialist in Charlotte, NC to support federal and regulated procurement activities across nuclear construction projects. You will manage vendor sourcing, purchase orders, invoicing, and compliance in coordination with project teams.

This role emphasizes procurement tracking, funding coordination, and document management within a framework that includes CUI/UCNI awareness and ERP systems. Strong organizational skills and experience with SAP or similar are preferred.

Qualifications

• Experience supporting federal, nuclear, industrial, construction, or regulated operational environments preferred.
• Strong understanding of procurement lifecycle management, procure-to-pay processes, vendor coordination, and purchase order administration.
• Strong organizational, analytical, communication, and time management skills with the ability to manage multiple priorities simultaneously.
• Ability to coordinate effectively across procurement teams, project management, vendors, subcontractors, accounting personnel, and operational stakeholders.
• High attention to detail and ability to operate within highly accountable procurement environments.
• Awareness of federal procurement compliance considerations including CUI, UCNI, NQA-1, and CMMC requirements preferred.
• Experience with ERP systems such as SAP or equivalent procurement and financial management platforms preferred.
• Intermediate to advanced proficiency in Microsoft Excel, Outlook, and Word.

Responsibilities

• The Procurement Specialist supports the full lifecycle of procurement activities across federal projects and regulated environments.
• Reporting to the Senior Federal Procurement Specialist, the role is responsible for vendor sourcing, purchase order administration, procurement coordination, invoice management, supplier communication, and operational procurement support.
• Coordinate procurement activities with project teams to support material requirements, rentals, labor support, fuel usage, subcontracted services, and operational procurement needs.
• Monitor procurement timelines, deliverables, periods of performance, funding utilization, and ongoing operational support requirements.
• Process, review, reconcile, and validate vendor invoices to ensure accuracy, compliance, and alignment with procurement and financial controls.
• Coordinate with vendors, procurement personnel, accounting teams, and project stakeholders to resolve procurement discrepancies, invoice issues, funding concerns, and operational procurement risks.
• Maintain visibility over procurement commitments, invoice burn rates, open obligations, and procurement continuity requirements.
• Support procurement reporting, operational tracking, audit readiness activities, and continuous improvement initiatives within the procurement lifecycle.

Skills

Procurement lifecycle

Vendor coordination

PO administration

Invoice management

Regulated environments

ERP/SAP

Excel

Communication

Tools

SAP

Job description

Position Title: Specialist, Procurement

Location: Charlotte, NC, US

Overview

At Aecon, we are committed to delivering operational excellence through accountability, organization, and disciplined project execution. Within the Aecon U.S. Federal division, the Federal Procurement team supports federally regulated and nuclear construction operations requiring strong procurement coordination, supplier management, compliance awareness, and operational support.

Responsibilities

The Procurement Specialist supports the full lifecycle of procurement activities across federal projects and regulated environments. Reporting to the Senior Federal Procurement Specialist, the role is responsible for vendor sourcing, purchase order administration, procurement coordination, invoice management, supplier communication, and operational procurement support.

The position maintains visibility over:

• Vendor sourcing and qualification
• Framework purchase orders and periods of performance
• Invoice reconciliation and funding coordination
• Procurement tracking and operational continuity
• Procurement compliance and documentation management
• Vendor communication and procurement support activities
• Federal procurement operational requirements
• CUI/UCNI awareness and regulated procurement environments
• Support procurement activities from sourcing and requirements coordination through purchase order execution, monitoring, and closeout
• Identify, coordinate with, and maintain relationships with vendors, subcontractors, manufacturers, and service providers supporting federal operations and nuclear construction projects
• Assist in building and maintaining qualified vendor networks aligned with operational and project-specific procurement requirements
• Develop, review, administer, and maintain procurement documentation, purchase orders, procurement tracking logs, and supplier records
• Coordinate procurement activities with project teams to support material requirements, rentals, labor support, fuel usage, subcontracted services, and operational procurement needs
• Monitor procurement timelines, deliverables, periods of performance, funding utilization, and ongoing operational support requirements
• Process, review, reconcile, and validate vendor invoices to ensure accuracy, compliance, and alignment with procurement and financial controls
• Coordinate with vendors, procurement personnel, accounting teams, and project stakeholders to resolve procurement discrepancies, invoice issues, funding concerns, and operational procurement risks
• Support framework purchase order administration, including funding adjustments, procurement continuity actions, and operational support extensions
• Maintain visibility over procurement commitments, invoice burn rates, open obligations, and procurement continuity requirements
• Support procurement reporting, operational tracking, audit readiness activities, and continuous improvement initiatives within the procurement lifecycle
• Coordinate with procurement leadership regarding supplier concerns, sourcing limitations, operational gaps, schedule impacts, and procurement risks
• Represent Aecon U.S. Federal professionally during vendor interactions, supplier coordination efforts, procurement meetings, conferences, and industry engagement activities
• Support compliance awareness associated with federally regulated procurement environments, including familiarity with CUI, UCNI, NQA-1, CMMC, and federal procurement support expectations

Qualifications

• Experience supporting federal, nuclear, industrial, construction, or regulated operational environments preferred
• Strong understanding of procurement lifecycle management, procure-to-pay processes, vendor coordination, and purchase order administration
• Experience supporting framework purchase orders, periods of performance, invoice reconciliation, and procurement funding coordination preferredStrong organizational, analytical, communication, and time management skills with the ability to manage multiple priorities simultaneously
• Ability to coordinate effectively across procurement teams, project management, vendors, subcontractors, accounting personnel, and operational stakeholders
• High attention to detail and ability to operate within highly accountable procurement environments
• Awareness of federal procurement compliance considerations including CUI, UCNI, NQA-1, and CMMC requirements preferred
• Experience with ERP systems such as SAP or equivalent procurement and financial management platforms preferred
• Intermediate to advanced proficiency in Microsoft Excel, Outlook, and Word
• Ability to work independently while supporting a collaborative and team-oriented procurement environment

Benefits

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• We are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• We are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Core Competencies

• Procurement Operations
• Purchase Order Lifecycle Management
• Supplier Sourcing and Coordination
• Accounts Payable Administration
• Invoice Reconciliation
• Framework Purchase Order Administration
• Procurement Compliance
• Operational Planning and Coordination
• Procurement Continuity Management
• Documentation and Records Management
• Cross-Functional Communication
• ERP/SAP Systems

EEO Statement

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email [e-mail].