Specialist, Procurement

Aecon U.S.; Charlotte (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

Aecon U.S. is seeking a Procurement Specialist to support federally regulated construction operations. This role includes vendor sourcing, purchase order administration, and managing procurement timelines. The specialist will ensure compliance with federal regulations and ensure operational support.

The ideal candidate will have experience in procurement within federal or regulated environments, strong analytical skills, and proficiency in ERP systems like SAP. This role fosters diversity and inclusion in hiring.

Qualifications

• Experience in federal, regulated, or construction environments.
• Strong understanding of procurement lifecycle management.
• Experience with purchase order administration and invoice reconciliation.
• Ability to coordinate across various teams and stakeholders.

Responsibilities

• Support procurement operations from sourcing to invoice reconciliation.
• Maintain visibility over vendor sourcing and supplier management.
• Coordinate procurement activities with project teams.
• Monitor procurement timelines and deliverables.

Skills

Procurement Operations

Vendor Relationship Management

Purchase Order Lifecycle Management

Strong Communication Skills

Analytical Skills

Attention to Detail

ERP / SAP Systems

Intermediate Microsoft Excel

Tools

SAP

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

About Aecon

Aecon is a North American leader in infrastructure development, focused on safety, integrity, accountability, and inclusion.

What is the Opportunity?

In the Aecon U.S. Federal division, the Federal Procurement team supports federally regulated and nuclear construction operations. The Procurement Specialist supports the full lifecycle of procurement activities, from vendor sourcing and purchase order administration to invoice management and operational support.

Reporting to the Senior Federal Procurement Specialist, the role ensures procurement activities remain aligned with project requirements, funding structures, operational timelines, and federal compliance expectations.

Responsibilities

• Support procurement operations from initial sourcing and vendor engagement through execution, monitoring, invoice reconciliation, and closeout.


• Maintain visibility over vendor sourcing and qualification, supplier relationship management, purchase order lifecycle management, framework purchase orders, invoice reconciliation, procurement tracking, compliance, and documentation.


• Coordinate procurement activities with project teams to support material requirements, rentals, labor support, fuel usage, subcontracted services, and operational needs.


• Monitor procurement timelines, deliverables, periods of performance, funding utilization, and ongoing operational support requirements.


• Process, review, reconcile, and validate vendor invoices to ensure accuracy and compliance.


• Resolve procurement discrepancies, invoice issues, funding concerns, and operational risks with vendors, accounting, and stakeholders.


• Support framework purchase order administration, including funding adjustments and procurement continuity actions.


• Maintain procurement commitments, invoice burn rates, open obligations, and procurement continuity requirements.


• Provide compliance awareness for federally regulated procurement environments (CUI, UCNI, NQA-1, CMMC).


• Represent Aecon U.S. Federal in vendor interactions, procurement meetings, conferences, and industry engagement.

What You Bring

• Experience supporting federal, nuclear, industrial, construction, or regulated operational environments.


• Strong understanding of procurement lifecycle management, procure-to-pay processes, and purchase order administration.


• Experience with framework purchase orders, periods of performance, invoice reconciliation, and procurement funding coordination.


• Strong organizational, analytical, communication, and time‑management skills.


• Ability to coordinate across procurement teams, project management, vendors, subcontractors, accounting, and operational stakeholders.


• High attention to detail and ability to operate in highly accountable environments.


• Awareness of federal procurement compliance (CUI, UCNI, NQA‑1, CMMC).


• Experience with ERP systems such as SAP or equivalent procurement and financial platforms.


• Intermediate to advanced proficiency in Microsoft Excel, Outlook, and Word.


• Ability to work independently while supporting a collaborative, team‑oriented environment.

Core Competencies

• Procurement Operations


• Purchase Order Lifecycle Management


• Vendor Relationship Management


• Supplier Sourcing and Coordination


• Accounts Payable Administration


• Invoice Reconciliation


• Framework Purchase Order Administration


• Procurement Compliance


• Federal Procurement Support


• Operational Planning and Coordination


• Procurement Continuity Management


• Documentation and Records Management


• Cross‑Functional Communication


• ERP / SAP Systems


• CUI / UCNI Awareness


• NQA-1 / CMMC Awareness

Aecon fosters diversity, inclusion, and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.