Specialist Pre Access

St. Elizabeth; Kentucky; Remote; USD 22,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Health coverage within 30 days

Generous paid time off

Retirement with employer match

Tuition reimbursement

Job summary

St. Elizabeth Healthcare is hiring a Pre-Access Specialist to manage scheduling, pre-registration, verification, authorization and pre-collection processes for OP procedures. The role emphasizes accuracy, patient communication, and payer requirements while supporting a positive patient experience.

Responsibilities include data collection, CPT knowledge, and coordination with payers and referring offices. This non-exempt role offers remote work from Kentucky with potential monthly meetings and

Qualifications

• High School Diploma or GED required.
• Strong PC skills including Word and Excel.
• Excellent communication and customer service skills.
• Good typing and data entry skills.
• Maintain patient confidentiality.

Responsibilities

• Schedules and pre-registers OP procedures/appointments via phone, fax, or lead systems.
• Obtains accurate patient demographics and insurance information.
• Uses scheduling software and maintains good public relations.
• Performs appointment triage to meet patient and specialty needs.
• Provides complete exam preparation instructions and minimizes scheduling conflicts.
• Completes eligibility and benefit analyses and obtains necessary authorizations.

Skills

Interpersonal skills

Organizational skills

Customer service

Typing skills

Communication skills

Confidentiality

Education

High School Diploma or GED

Tools

Word

Excel

Job description

Specialist Pre Access# St. Elizabeth Careers## Specialist Pre AccessApply: Remote Kentucky: Full time: Posted Today: JR314203**Engage with us for your next career opportunity. Right Here.****Job Type:**Regular**Scheduled Hours:**40** Why You’ll Love Working with St. Elizabeth Healthcare**At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We’re guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do.** Benefits That Support You**We invest in you — personally and professionally.Enjoy:- Competitive pay and comprehensive health coverage within the first 30 days.- Generous paid time off and flexible work schedules- Retirement savings with employer match- Tuition reimbursement and professional development opportunities- Wellness, mental health, and recognition programs- Career advancement through mentorship and internal mobility**Job Summary:**Demonstrate respect, dignity, kindness and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background. The Pre-Access Specialist is a system-wide position responsible for securing a patient account from the initial interaction through the performed exam. They are responsible for the scheduling, pre-registering, verification, authorization and pre collection process. This position exists to enhance customer service, while securing accounts according to standard protocols and payer requirements.**Job Description:*** Schedules and/or pre-registers OP procedures/appointments from physician’s offices, patients, or other ancillary departments via telephone inquiry, fax request or CPOE WQ.* Obtains appropriate patient demographic, insurance information and clinical information to ensure that appointments are complete and accurate.* Understands the proper use of the scheduling software.* Maintains good public relations skills to ensure a positive impression.* Conducts appointment triage at the time of scheduling to ensure the needs of patients and each clinical specialty are met.* Provides accurate and complete patient exam preparation instructions.* Avoids testing conflict with other scheduled exams in accordance with standard protocols.* Offers scheduling flexibility between all Units and considers patient convenience when making appointments.* Stays within individual departmental guidelines when scheduling daily patient caseload.* Performs “One Call” pre-registration process if speaking directly with the patient.* Utilizes automated dialer for Pre-Registration process.* Review incoming fax orders in Trace and indexes accordingly.* Completes verification, benefit analysis, and authorization for specified OP procedures/appointments directly with the insurance payer.* Communicate schedule discrepancies with appropriate department.* Obtains accurate clinical history for appropriate pre-authorized requests.* Provide necessary clinical information and pertinent demographic information to insurance company either via web or phone call.* Requires knowledge of appropriate CPT for each procedure.* Communicate with referring office or hospital department when a discrepancy arises with procedure scheduled.* Document appropriate authorization number and valid dates for each procedure.* Begin work on all pre authorizations scheduled out 30 days.* Communicates payer requirement changes to the pre access lead or management staff.* Monitor insurance company protocols for authorization changes.* Work in conjunction with Marketing and SEP Management to provide resources needed for referring office education.* Perform eligibility and benefit analysis for all admissions, surgeries, and observation services. Obtain authorization as needed from referring physician office and verify for accuracy.* Follow individual payer matrix to ensure compliance with daily workflow process.* Use assigned online eligibility software for payer verification and notification.* Use TRACE tools as needed.* Update as needed in registration following all standard registration policies and procedures.* Work with other departments and outside entities to establish a positive working relationship that promotes cooperation and teamwork.* Communicate with Quality Management on a daily basis to ensure the appropriateness of accounts requiring precertification and follow-up by UM personnel.* Work closely with the financial counseling unit, including any vendors, in the sharing of account information to minimize potential denials and aid in the financial assistance process.* Maintain a communication network with physicians’ offices, internal departments and payers to help obtain needed information and resolve problem accounts.* Work with PFS and Revenue Cycle departments to complete retro authorization request.* Provide support and assistance with claims denial due to pre-authorized issues.* Completes point of service collection process as identified.* Documents accounts appropriately.* Adheres to Point of Service Collection policy.* Uses strong customer service skills that reflect Mission, Vision, and Values statement of the St. Elizabeth Healthcare.* Maintain strict patient confidentiality at all times* Promotes cooperation and teamwork* Speaks clearly and concisely in a courteous and friendly tone of voice.* Listens carefully to the caller, answers questions, and seeks assistance from others as needed.* Interacts with managers, co-workers, and other hospital personnel in the sharing of work-related objectives and the need for clarification and/or process improvement.* Demonstrates a personal commitment to continuous quality improvement through active participation.Additional Requirements* Required to attend monthly staff meetings, possible evening or weekend hours.* Responsible for completing annual hospital and department educational requirements.* Attends meetings and webinars as assigned.* Adhere to policy and procedures of St. Elizabeth Healthcare.* Performs other duties as assigned.**Education, Credentials, Licenses:*** High School Diploma or GED**Specialized Knowledge:*** PC skills, including Word and Excel* Strong Interpersonal and organization skills* Proven track record of excellent customer service skills.* Good typing skills / data entry skills* Excellent communication skills (both written and verbal)* Maintain patient confidentiality* Organization and prioritization skills**Kind and Length of Experience:*** 1-year experience in call center, office, healthcare, or other team-oriented setting.* Excellent communication and customer service skills**FLSA Status:**Non-ExemptRight Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.