Specialist, People Operations and Systems - Madison, NJ

Compass International Holdings; Madison (NJ); On-site; USD 90,000 - 130,000; Full time

Job summary

Compass International Holdings in Madison, NJ is seeking a People Operations Specialist to manage HR systems administration, reporting, and data governance from an in-office hub. The role focuses on Oracle HCM administration, data integrity, and process automation to deliver high-quality service to internal stakeholders.

You will lead reporting initiatives, participate in audits, and collaborate with Payroll, Finance, and HR teams to improve efficiency and accuracy across workforce operations in

Qualifications

• 5+ years of experience in HR Operations, HRIS, or payroll.
• Experience with HRIS platforms; Oracle HCM preferred.
• Familiarity with AI and automation tools in HR operations.
• Strong reporting, analytical and problem-solving skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication and discretion with confidential information.

Responsibilities

• Support HR systems administration and Oracle HCM maintenance.
• Develop reports and ad-hoc requests with People Analytics.
• Conduct data audits to ensure workforce data integrity.
• Assist in process automation and continuous improvement.
• Collaborate with HR, Payroll, Finance and stakeholders.

Skills

HR Operations

Payroll processing

Data analysis

Attention to detail

Communication

Tools

Oracle HCM

Excel/Google Sheets

HRIS platforms

Job description

Position Overview

The People Operations Specialist supports the People Operations function through HR systems administration, reporting, workforce data management, audit controls, transaction processing, and process automation. This role serves as a key operational resource focused on maintaining data integrity, supporting Oracle HCM administration, improving efficiencies, and delivering high-quality service to internal stakeholders. This position is 100% in-office in Madison, NJ.

Key Duties and Responsibilities

Process Improvement and Automation

• Identify and implement automation opportunities across People Services and HRIS.
• Support initiatives that simplify, standardize, and digitize HR processes.
• Research, test, and implement AI Agent opportunities within Oracle HCM.
• Identify opportunities to improve operational efficiency, data quality, and the employee experience.
• Recommend and implement sustainable process improvements.

Oracle Release Management and Testing

• Monitor Oracle quarterly releases, enhancements, and known issues.
• Assess business impacts and recommend workarounds where needed.
• Serve as the lead tester representing People Services during quarterly release cycles.

HRIS System Administration

• Maintain foundational Oracle HCM configuration including Locations, Departments, Job Codes, and HSDL processing.
• Support ongoing basic system administration and maintenance.

Workforce and Data Management

• Manage contingent worker and contractor records within Oracle HCM. Ensure accurate workforce data and compliance with established processes.
• Conduct regular position audits to ensure data accuracy and alignment.
• Support evolving position management processes and governance requirements.
• Perform recurring audits to ensure workforce data integrity. Research and resolve identified discrepancies.
• Manage labor law poster vendor activities and expired location requirements.
• Support compliance-related workforce administration activities.

Transaction Processing

• Participate in regular transaction processing queue coverage.
• Process manual checks, state-required documentation, payroll execution, and related transactions.
• Create and maintain ad-hoc report requests in partnership with People Analytics.

Collaboration

• Partner with People Operations, HRIS, Payroll, Finance, and business stakeholders to support efficient and accurate workforce operations.

Required Qualifications

• 5+ years of experience in HR Operations, HRIS, Payroll, or a related field.
• Experience working with HRIS platforms; Oracle HCM preferred.
• Familiarity with AI and automation tools used within HR operations.
• Strong reporting, analytical, and problem-solving skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Preferred Skills

• Experience with Oracle HCM configuration, administration, and basic knowledge of HSDLs.
• Advanced Excel/Google Sheets and reporting capabilities.
• Experience with audit controls and data governance.
• Experience with process automation and continuous improvement initiatives.