Specialist - Payroll

Mesquite-Isd; United States; On-site; USD 24,796 - 35,817; Full time

Job summary

Mesquite ISD is seeking a Clerical/Technical Support employee to assist the Payroll Manager by setting up and maintaining data for automated payroll processing, ensuring compliance with IRS, State, Social Security, and TRS guidelines. The role emphasizes accuracy, confidentiality, and efficient data handling.

Qualifications include a high school diploma (Bachelor's in Accounting preferred), knowledge of public school accounting, and strong communication skills.

Qualifications

• Experience in accounting and budgeting processes.
• Familiarity with payroll systems and statutory guidelines is a plus.
• Strong communication and interpersonal skills.

Responsibilities

• Setting up and maintaining data in the Kronos Timekeeping System
• Prepare monthly TRS report for employment of retired members
• Set up pay and deduction information for all full and part-time employees
• Setting up and maintaining leave day balances for attendance
• Verifying all salaries for each employee at the beginning of each school year
• Keep abreast of all government updates and changes regarding pay information and guidelines
• Make payroll information available to auditors
• Help with preparation of W-2's
• Distribute checks each payday
• Implement direct deposit and credit union personal business transactions for all full time employees
• Process sensitive information with complete confidentiality
• Perform other duties as assigned.

Skills

Public school accounting knowledge

Oral and written communication

Technology proficiency for department

Organizational and consensus-building

MISD policies knowledge

IRS/TRS/state statutes knowledge

Education

High School Diploma

Bachelor's degree in Accounting preferred

Job description

Clerical/Technical Support Compensation Plan

Pay Grade: 5
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Payroll Manager

EMPLOYMENT BEGINS: As soon as possible

PRIMARY PURPOSE

• To assist the Payroll Manager with setting up and maintaining data to allow automated payroll system to accurately process checks according to IRS, State, Social Security, and TRS guidelines.

QUALIFICATIONS

Education/Certification:

• High School Diploma / Bachelor's degree in Accounting preferred

SPECIAL KNOWLEDGE/SKILLS

• Knowledge of public school accounting.
• Excellent oral and written communication, public relation, and interpersonal skills.
• Excellent knowledge and understanding of technology and its use to enhance the efficiency of the Business Services department.
• Highly effective organizational and consensus building skills.
• Knowledge and understanding of all policies and procedures of MISD.
• Knowledge and understanding of all IRS statutes, TRS statutes, and
• State statutes.

EXPERIENCE

• Successful experience in the accounting and budgeting process.

MAJOR RESPONSIBILITIES AND DUTIES

• Setting up and maintaining data in the Kronos Timekeeping System
• Prepare monthly TRS report for employment of retired members
• Set up pay and deduction information for all full and part-time employees
• Setting up and maintaining leave day balances for attendance
• Verifying all salaries for each employee at the beginning of each school year
• Keep abreast of all government updates and changes regarding pay information and guidelines
• Make payroll information available to auditors
• Help with preparation of W-2's
• Distribute checks each payday
• Implement direct deposit and credit union personal business transactions for all full time employees
• Process sensitive information with complete confidentiality
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None

WORKING CONDITIONS

Mental Demands:

• Communicating well regarding proper treatment in financial matters.
• Keeping abreast of new state and federal legislation concerning accounting requirements.
• Reaching and carrying heavy ledgers/ accounting books.
• Prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.