Specialist, Laboratory Operations & Logistics - Drug/Device Combo Pdts (Onsite)

Merck; New Jersey; On-site; USD 70,000 - 90,000; Full time

Job summary

Merck in Rahway, New Jersey is seeking a Specialist, Laboratory Operations & Logistics to support laboratory operations, logistics, and compliance on-site.

The role reports to the Associate Director and requires coordinating testing, calibration, equipment maintenance, procurement, and inventory across multiple labs to ensure full traceability and smooth workflows.

Qualifications

• Minimum 6 years of direct office or laboratory management.
• Experience coordinating complex, multi-functional scheduling.
• Advanced computer skills: MS Outlook, Teams, Project, SharePoint, Word, Excel, PowerPoint, and Adobe.
• Experience with PO processing in SAP/Concur or similar systems.
• Ability to coordinate across multiple stakeholders and teams.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in fast-paced environments.

Responsibilities

• Coordinate and perform general laboratory administrative duties including scheduling testing, calibration, and equipment maintenance.
• Maintain development and GXP laboratory equipment and instrumentation.
• Support laboratory procurement including purchase orders, invoice payments, and expense tracking.
• Interact professionally with internal and external colleagues on-site and remotely to maintain workflows.
• Track inbound/outbound shipments and internal transfers.
• Coordinate equipment moves, lab relocations, and inventory transfers.
• Maintain accurate inventory records and material traceability.
• Assist with staging and preparation of materials for development studies.
• Collaborate with laboratory, engineering, and operations teams.
• Perform day-to-day inventory management across labs and storage areas.

Skills

Laboratory operations

Inventory management

Procurement

SAP/Concur

MS Office (Outlook/Teams/Project)

Vendor coordination

Documentation/compliance

Equipment calibration

Project coordination

Cross-functional collaboration

Education

BS in Life Sciences, Engineering, or equivalent

Tools

SAP/Concur

SharePoint

MS Outlook

Teams

Project

Excel

PowerPoint

Adobe

Job description

Job Description

Role Summary:

Great innovations do not reach patients without strong project management and operational support. Embedded across every area of our Research Laboratories and Research & Development Division, our Operations and Administrative teams play a critical role in transforming scientific ideas into life-changing solutions for patients around the world.

The Manufacturing Division's Development & Technology Organization within Pharmaceutical Sciences & Device Development is seeking a highly motivated Specialist, Laboratory Operations & Logistics. Reporting to the Associate Director of Laboratory Operations & Safety Compliance, this role is based on-site at our Rahway, New Jersey location and will provide essential support to laboratory operations, logistics, and compliance activities.

The primary activities:

• Coordinate and perform general laboratory administrative duties including, but not limited to, maintaining testing, calibration and equipment maintenance scheduling, ordering routine & specialty supplies, and facilities management.
• Maintain development and GXP laboratory equipment and instrumentation in accord with internal and industry best-practices/standards.
• Support team with laboratory procurement needs including purchase orders, invoice payments and expense tracking.
• Extraordinary attention to detail, independent judgement, and the ability to prioritize and execute work activities with little to no supervision.
• Ability to interact professionally with internal and external colleagues both on-site and remotely to maintain laboratory workflows & operations.
• Execute day-to-day inventory management activities for development materials, including prototypes and consumables
• Maintain accurate inventory records, material traceability, and location tracking
• Support receiving, storage, and distribution processes across labs and storage areas
• Coordinate inbound shipments, outbound deliveries, and internal transfers.
• Support planning and execution of equipment moves, lab relocations, and inventory transfers across buildings or sites
• Track movement of equipment and materials to ensure full traceability and accurate system updates
• Assist with staging and preparation of materials to support development studies
• Collaborate with laboratory, engineering, and operations teams to ensure material readiness

Education Requirements:

• B.S. in Life Sciences, Engineering, or equivalent field is required.

Specific requirements:

• Minimum of 6 years of direct office or laboratory management.
• Demonstrated experience in office and/or laboratory operations management, including coordinating complex, internal/external, multi-functional scheduling.
• Advanced computer skills using MS Outlook, Teams, Project, SharePoint, Word, Excel, PowerPoint and Adobe.
• Manage the scheduling of equipment installation, qualification, routine calibration and maintenance.
• SAP/Concur or related system experience processing purchase orders (PO), expense reports, payment requests, vendor add forms, as well as stockroom inventory reports.
• Ability to coordinate across multiple stakeholders and operational teams
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and execute in fast-paced environments

Preferred experience:

• Experience in pharmaceutical, biotechnology, medical device, or laboratory environments
• Familiarity with device development or combination product workflows
• Exposure to regulated environments and compliance expectations
• Experience working in lab moves, facility transitions, or buildouts

eligibleforERP

PSCS

Required Skills:

Ability to Coordinate, Audit Trails, Calibration Procedures, Computer Efficiency, Continuous Development, Creativity, Equipment Calibrations, Equipment Implementation, Equipment Maintenance, Equipment Management, Equipment Ordering, Facility Management, Inventory Monitoring, Laboratory Instrumentation, Multitasking, Ordering Supplies, Planning Ability, Task Management, Teamwork

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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