Specialist III

Cleveland Metropolitan School District; Ohio; In loco; USD 45.000 - 77.000; Tempo pieno

Descrizione del lavoro

The Cleveland Metropolitan School District in Cleveland, Ohio, is seeking a full-time Office Specialist III to support Clark Elementary with clerical and data tasks. You will perform records management, enrollment coordination, and reporting under the principal's direction, with emphasis on accuracy and service to students, families, and staff.

Fluent academic Spanish is preferred, and the role requires strong typing, Microsoft Office proficiency, and reliable attendance.

Competenze

• High School diploma or equivalency.
• Minimum of two (2) years District experience or four (4) years’ experience outside of District.
• Demonstration of requisite knowledge, skills and abilities by passing appropriate tests.
• Typing or Word processing skills of at least 70 WPM.
• Twenty (20) hours course work in related areas.
• Favorable evaluations/references.
• Demonstrated record of satisfactory attendance and punctuality in office.
• Three (3) years’ experience working in an administrative office.
• Experience with computers and Microsoft Office Applications including Word and Excel.
• Excellent organizational, communication and customer service skills.
• Fluent in reading, writing and speaking academic Spanish preferred.

Mansioni

• Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect.
• Maintains records and the preparation and issuance of orders, permits, licenses, certificates, requisitions, and reports.
• Under the direction of the building principal, performs a variety of clerical, secretarial, and other minor administrative functions.
• Provides office support for enrollment, budgeting, and data management.
• Coordinates parent conferences, school visitors, and other meetings.

Conoscenze

Typing 70 WPM

Organizational skills

Communication skills

Spanish preferred

Formazione

High School diploma or equivalent

2 years district or 4 years outside district experience

Strumenti

Microsoft Office (Word, Excel)

Descrizione del lavoro

ABOUT CLEVELAND METROPOLITAN SCHOOL DISTRICT

The Cleveland Metropolitan School District (CMSD) is Ohio's third-largest public school system, serving more than 35,000 students. CMSD strives to ensure that every child receives a high-quality education, regardless of the provider. To that end, CMSD lets families choose which District schools their children attend, with options that include STEM, the arts, single-gender education, International Baccalaureate, Montessori, and early college. Our schools have autonomy over human and financial resources in exchange for accountability for performance. The principal has primary responsibility and accountability for establishing their school as a high-quality, high-expectation academic center focusing on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results. CMSD ensures that students have access to technology and training to prepare them for the future. The District provides a free laptop or tablet for every student and connects every family that needs internet access. Graduating seniors leave commencement with not only a diploma but also a laptop. In our pursuit of a more fair, just, and good system of education, we strive to ensure that all of our learners, both scholars and educators, to be challenged with academically and intellectually complex tasks that are worthy of their efforts and provide them opportunities to demonstrate their best work.

BUILDING BRIGHTER FUTURES

The Cleveland Board of Education adopted the Building Brighter Futures (BBF) initiative on December 9, 2025. Building Brighter Futures is a strategic and data-driven plan shaped by more than a year of community engagement, information analysis, and thoughtful deliberation. The goal of this plan is to strengthen enrollment and ensure scholars attend a newer school building that offers more educational opportunities, including algebra in the eighth grade, more sports and extracurricular activities, and college credits and college and career pathways in high school. BBF is ensuring academic excellence so every CMSD scholar can thrive.

THE OPPORTUNITY: Job Description Summary

Location: Clark Elementary. Reports to: Principal. FLSA Status: Non-Exempt. Compensation: $44,523.14 - $77,065.58. Union: SEIU 1199.

ESSENTIAL DUTIES & RESPONSIBILITIES

Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve, performs administrative duties to support the principal and supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions, and reports Under the direction of the building principal, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of District schools and sites as well as other instructional programs. Performs other related duties as required. Fluent in reading, writing and speaking academic Spanish preferred.

THIS ROLE WILL

• SPECIALIST III · Coordinator between Clark and the school partners and community agencies.
• Assist in Safety Team
• Participate in Building Leadership Team
• New Student Orientation and Training for parents on Clark enrollment procedures.
• Coordinates school tours with families and organizes recruitment opportunities and materials.
• Collaborates with Administrative Team, Say Yes Liaison and Parent Ambassador to develop parent and community meetings.
• Facilitate and manage the professional development sign up process for teachers and stakeholders
• Assist the administrative team by processing enrollment for preschool students
• Develops school literature in multiple languages
• Creates data charts, tables, graphs, etc. with ongoing data sets
• School based budgeting
• Conduct home visits as needed to support SST process

DIRECTLY RESPONSIBLE TO Appropriate school administrator.

DUTIES AND RESPONSIBILITIES (Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found in positions within this classification.)

Recordkeeping/Database Management

Responsible for implementing and maintaining all office and school recordkeeping systems; maintains a comprehensive student database; develops and tracks records and reports related to incidents, compensation, billing, average daily attendance if junior secretary is unavailable, and test scores; uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other related forms; creates and maintains student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.

Document Preparation

Using a computer, prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs; answers routine correspondence for the building administrators; prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records; operates a computer and standard office equipment; may provide technical support to building staff.

Communication/Customer Service

Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system ensuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between school site/program and outside agencies and districts; interacts with and assists students when necessary; assists students and parents/guardians by explaining and enforcing school site requirements; communicate as necessary with supervisor; maintains confidentiality of records. Receives training and administers minor first aid student medications.

Site / Program Support

Ensures that appropriate calendars of activities are maintained for the school including the establishment of schedules for parent conferences, school visitors, and other meetings; assists in the process of registering new students; coordinates and schedules transportation for students and staff; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directions and questions; assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; ensures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program ensuring adequate levels are maintained.

QUALIFICATIONS

• High School diploma or equivalency
• Minimum of two (2) years District experience or four (4) years’ experience outside of District
• Demonstration of requisite knowledge, skills and abilities by passing appropriate tests
• Typing or Word processing skills of at least 70 WPM
• Twenty (20) hours course work in related areas
• Favorable evaluations/references
• Demonstrated record of satisfactory attendance and punctuality in office
• Three (3) years’ experience working in an administrative office
• Experience with computers and Microsoft Office Applications including Word and Excel
• Excellent organizational, communication and customer service skills
• Fluent in reading, writing and speaking academic Spanish preferred

WORK ENVIRONMENT

The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Expected moving, walking and standing consistent with an office environment and occasionally lifting up to 15 pounds While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms The employee is frequently required to talk and/or hear Specific vision abilities required for this job include close vision, color vision, depth perception, and ability to adjust focus While performing the duties of this job, the employee is exposed to a normal office environment Some travel may be required for training/meetings NOTE: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all- inclusive or to limit the discretionary authority of management to assign other tasks of similar nature or level of responsibility.

Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen.

E O O Statement

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law. The District’s Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District’s Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District’s Civil Rights Notices webpage, available at ClevelandMetroSchools.org/domain/105. The District’s Title IX Coordinator / Director of Equal Employment Opportunity may be reached at: 1111 Superior Avenue East, Suite 1800 Cleveland, Ohio 44114 (216)-838-0070 [e-mail] CMSD is committed to the recruitment and retention of top-notch employees with the determination and drive to create a positive and effective 21st century learning environment for our students. Our departmental goal is to provide personalized support and service to each employee, school, and department. We also strive to build a foundation of employee excellence through rigorous performance standards, staff development and a diverse and dedicated work force that supports the mission and goals of the district.