Specialist, Governance

sccm; Mount Prospect (IL); Hybrid; USD 65,000 - 70,000; Full time

Job summary

SCCM is seeking a Governance Specialist to support governance operations, volunteer engagement, and elections. The role includes coordinating council schedules, maintaining records, and onboarding new members. Strong communication, confidentiality, and Office skills are essential.

Hybrid in-office arrangement, with approximately one day per week on-site, and a salary range aligned to coordinator/specialist bands. The position reports to the Associate Director, Governance.

Qualifications

• High school diploma or equivalent required; bachelor’s preferred in public administration or related field.
• Minimum of five years of relevant nonprofit governance or board administration experience.
• Experience with volunteer leadership and senior executives is highly preferred.
• Strong written and verbal communication skills and ability to maintain confidentiality.

Responsibilities

• Governance Administration: schedule logistics, prepare materials, record-keeping, and onboarding of Council members.
• Volunteer Management: manage committee appointments, awards programs, and transfers of governance responsibilities.
• Elections and Nominations: assist with nomination materials and candidate vetting.
• Support staff and cross-functional teams in governance-related tasks and reporting.

Skills

Organizational skills

Communication skills

Problem-solving

Confidentiality

Time management

Professional correspondence

Education

High-school diploma or equivalent

Bachelor’s degree in public administration or nonprofit management or related field

Tools

Microsoft Office Suite

SharePoint

Job description

Salary range: $65,000 - $70,000

Internal candidates only

Governance Specialist

Reports To: Associate Director, Governance

In-Office Requirements: Hybrid, anticipate 1 day per week on average

Salary Band: Coordinator/Specialist

Position Summary

The Governance Specialist supports SCCM’s governance activities and volunteer management functions. This position supports governance operations for the Board of Directors/Council, Board of Regents, sections, committees, chapters, Knowledge Education Groups, and other volunteer bodies. The role helps coordinate governance administration, volunteer appointments, elections and nominations, records management, communications, and administrative processes that support effective governance and volunteer engagement.

Key Responsibilities

I. Governance Administration

• Support and coordinate the administration of the Council, including scheduling, logistics, and meeting documentation.
• Prepare, compile, and distribute meeting materials, ensuring accuracy, completeness, and timeliness.
• Maintain proper recording, retention, and archiving of official governance documents, attendance trackers, and related records.
• Track and process member travel reimbursements.
• Support orientation and onboarding of new Council members, developing materials and training as needed.
• Maintain and update committee charges and governance matrices.
• Support elections, nominations, and governance voting.
• Manage assigned governance activities for the annual Critical Care Congress.

II. Volunteer Management

• Support the administration of the committee appointment process, including application submissions, database maintenance, acceptance and denial letters, and vice-chair appointments.
• Support the administration of awards programs and presidential citations.
• Assist in the administration of the Board of Regents.
• Communicate with volunteers regarding applications, appointments, and disclosures.
• Track committee terms, appointments, and rotations; coordinate volunteer selection and nomination processes.
• Support staff partners in understanding and executing responsibilities related to volunteer management.
• Administer and maintain records of delegates and liaisons to third-party organizations, maintain communications, and gather reports for Council review.

III. Elections and Nominations

• Support the annual Council nomination and election processes.
• Prepare election and nomination materials, assist with candidate vetting steps, and support related communications.

Qualifications and Experience

• High-school diploma or equivalent; Bachelor’s degree in public administration, nonprofit management, business, or related field preferred.
• Minimum of five years of relevant experience in nonprofit governance, board administration, association management, or high-level administration.
• Experience working with volunteer leadership in a professional association or medical society strongly preferred.
• Experience supporting senior executives and/or volunteer leaders.
• Strong background in Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Exceptional organizational and problem-solving skills, attention to detail, and the ability to manage multiple priorities.
• Strong written and verbal communication skills, including professional correspondence and meeting minute preparation.
• Ability to maintain confidentiality and exercise sound judgment. Ability to partner effectively with volunteer leaders, executives, and cross-functional staff teams.