Specialist - Facilities

Maximus; Northern (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Maximus seeks a Specialist - Facilities to oversee facility management, contracts, and safety for our El Paso, TX project. This on-site role requires coordinating with Contracts Team, vendors, and corporate Real Estate, with 24/7 on-call duties.

Bachelor's degree in a relevant field and 3+ years of experience are required; FMP certification is preferred. The position offers competitive benefits and opportunities for professional growth.

Qualifications

• Bachelor's degree in a relevant field and 3+ years of related professional experience.
• Knowledge of accounting principles preferred.
• Facility Management Professional (FMP) certification preferred.

Responsibilities

• Oversee Facility Management vendor and ensure contract compliance with Contracts Team.
• Monitor vendor performance and report facility issues to management.
• Process special accommodation requests and approve special orders for office supplies.
• Serve as main point of contact between Facility Management Vendor and Maximus stakeholders.
• Define facilities management requirements to meet company goals and needs.
• Manage moves and space plans; generate monthly Facilities Report.

Education

Bachelor's degree in relevant field of study

Tools

Microsoft Office

Job description

Maximus is currently seeking a Specialist - Facilities.

This position is on-site 5 days per week at our El Paso, TX location.

Essential Duties and Responsibilities:

• Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.
• Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.
• Process special accommodation requests through established processes.
• Review and approve special orders for office supplies.
• Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related items.
• Provide expertise and define facilities management requirements to meet all company goals and needs.
• Manage and execute all moves and space plans.
• Responsible for the generation and accuracy of the monthly Facilities Report.
• Participate in all planning and budgeting associated with facility needs.
• Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.
• Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.
• Manage and facilitate the Safety Committee on a monthly basis.
• Serve as an initial point of contact for matters pertaining to physical security.
• Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.
• Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.
• Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.
• Work with Corporate Real Estate staff as needed.
• On call 24/7 to address the aforementioned items.
• Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment.
• Daily use of Microsoft Office Products (Word, Excel, etc.).
• Must be willing to travel as needed.

Job-Specific Essential Duties and Responsibilities:

• Oversee all facility- related functions of the project.
• Serves as liaison to project’s Day Porter.
• Work with the building landlord to ensure that the project’s facility needs are met.
• Work with Project Contracts Manager to ensure that all building and materials licensing and permits are in compliance with various state or local authorities.
• Conduct daily facility review to ensure compliance with project safety and quality standards to ensure a productive and safe work environment.
• Perform ergonomic evaluations and adjustments for Project’s personnel.
• Coordinate with Human Resource Department to reduce risk of workplace related injuries.
• Workplace general maintenance including evaluation and corrections.
• Oversee security and logistics associated with the project offices, warehouse, and disaster recovery facility.
• Identify and implement cost savings and resource conservation initiatives.
• Perform other duties as may be assigned by management.
• Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.
• Knowledge of accounting principles preferred.
• Facility Management Professional (FMP) certification preferred.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations

Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process—including accessing job postings, completing assessments, or participating in interviews,—please contact People Operations at [e-mail] .