Specialist, Executive Assistant - Public Sector

BNY; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

BNY is seeking an Executive Assistant to support our Public Sector Client team in Washington, DC. You will manage complex calendars, coordinate travel, and handle confidential administrative tasks to help our executives stay focused on priorities.

The role requires at least five years of senior-level support experience, a bachelor's degree or equivalent, and strong communication skills. Proficiency with Microsoft Office is essential, and you're comfortable working in a fast-paced environment.

Qualifications

• 5 years of experience supporting senior level executives or in a fast-paced support role.
• Bachelor's degree or equivalent experience preferred.
• Excellent communication skills and the ability to build rapport across teams and levels.
• High degree of professionalism, sound judgment and agility in changing schedules.
• Strong organizational skills with a proactive, can-do attitude.
• Proficiency with Microsoft Office including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide administrative and executive support in a fast-paced environment.
• Proactively manage a complex calendar with intention: confirming participants ahead of meetings, verifying locations and video links, ensuring pre-reads and materials are prepared in advance.
• Serve as a gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize executive’s focus on priorities.
• Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics.
• Work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personally.
• Prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings.
• Book and coordinate domestic and international travel arrangements including detailed itineraries.
• Prepare and submit expense reports in a timely manner.
• Help coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings - often partnering with others, but always taking responsibility for the outcome.
• Support day-to-day needs that keep the executive operating at their best - including coffee runs, lunch is on time between meetings, or managing external commitments.
• Manage both planned and last‑minute requests with discretion and poised execution.
• Bring a growth mindset - comfortable wearing multiple hats, pitching in as needed.

Skills

Executive support

Calendar management

Communication skills

Organizational skills

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Description

We’re seeking a future team member for the role of Executive Assistant to support our Public Sector Client team. This role is located in Washington, DC.

In this role, you’ll make an impact in the following ways:

• Provide administrative and executive support in a fast-paced environment
• Proactively manage a complex calendar with intention:
  • Confirming participants ahead of meetings
  • Verifying locations and video links
  • Ensuring pre-reads and materials are prepared in advance
• Serve as a gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize executive’s focus on priorities
• Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics
• Work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personally
• Prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings
• Book and coordinate domestic and international travel arrangements including detailed itineraries
• Prepare and submit expense reports in a timely manner
• Help coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings - often partnering with others, but always taking responsibility for the outcome
• Support day-to-day needs that keep the executive operating at their best - including coffee runs, lunch is on time between meetings, or managing external commitments
• Manage both planned and last‑minute requests with discretion and poised execution
• Bring a growth mindset - comfortable wearing multiple hats, pitching in as needed

To be successful in this role, we’re seeking the following:

• 5 years of experience supporting senior level executives or in a fast‑paced support role
• Bachelor's degree or equivalent experience preferred
• Excellent communication skills and the ability to build rapport across teams and levels
• High degree of professionalism, sound judgment and agility in changing schedules
• Strong organizational skills with a proactive, can‑do attitude
• The candidate must be proficient using the Microsoft Office including Outlook, Word, Excel and PowerPoint

About Us

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting‑edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what is all about. Join us and be part of something extraordinary.

About The Team

At BNY, our culture speaks for itself, check out the latest BNY news at BNY Newsroom & BNY LinkedIn

Here’s a Few Of Our Recent Awards

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits And Rewards

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay‑for‑performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting.

Base salary offered may vary depending on multiple individualized factors, including market location, job‑related knowledge, skills, and experience. Base salary is only part of the total rewards package, which may include eligibility for an annual discretionary incentive award. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan as well as participate in Company‑sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee’s eligible dependents. Eligible employees also may receive other benefits (including various paid time off benefits, such as vacation and sick time), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, the employee will be in an “at will” position and the Company reserves the right to modify base salary (as well as any other discretionary payments or compensation programs) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.