Specialist - Event & Logistics Execution

Doceree; Short Hills (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary package

Performance-based bonuses

Generous leave policy

Flexible working hours

Health care benefits

401K + 4% matching

Job summary

Doceree seeks a Specialist / Senior Specialist, Event & Logistics Execution in Short Hills, NJ to plan, coordinate, and deliver conferences, client events, and sponsorship activations while ensuring strong engagement and brand-aligned experiences.

You will work with Marketing, Sales, and cross-functional teams to manage budgets, timelines, vendors, and on-site delivery, ensuring events are executed efficiently and within scope.

Qualifications

• 2-5+ years of experience in event coordination, conference planning, logistics, or related roles.
• Experience in healthcare, pharma marketing, adtech, or B2B environments preferred.
• Hands-on event logistics coordination across venues, travel, registration, catering, AV.
• Proficiency with Microsoft Office; familiarity with event management platforms is a plus.
• Willingness to travel and provide on-site support for events and company initiatives.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Event project management: support conferences, client events, activations, and engagements with detailed plans and timelines.
• End-to-end event logistics: venue, travel, registration, catering, shipping, signage, AV, room setups, schedules.
• Vendor coordination: manage deliverables with internal stakeholders and external partners.
• On-site execution: vendor management, attendee check-in, speaker readiness, schedule transitions.
• Budget tracking: monitor expenses, invoices, and post-event reconciliations.
• Post-event follow-up: collect feedback, document lessons, support reporting.

Skills

Project management

Organizational skills

Strong communication

Travel readiness

Tools

Microsoft Excel

PowerPoint

Event management platforms

Job description

Specialist - Event & Logistics Execution

Short Hills, NJ Full-time

About Doceree

Doceree is the world's only AI-powered Operating System for healthcare marketing. We aim to be a catalyst for change, improving healthcare by enabling more meaningful interactions with HCPs. Our patented AI brings deeper context to every HCP touchpoint-understanding who HCPs are, what they're exploring, how they engage, and when they make decisions, all in a privacy-compliant way. With this enriched context, every message becomes clearer, more relevant, and more likely to drive better healthcare outcomes. In our journey of 5 years, we have earned four patents for innovation and even won a Silver award at the Cannes Lions, one of the world's top advertising honors. Over the years, we've also had the opportunity to work with 115+ pharma companies and collaborate with 30+ media publications, 150+ EHR platforms, 2,000+ publisher networks, and 35+ hospitals and health systems. Our ecosystem connects us with more than 6 million verified doctors worldwide. Today, Doceree operates across 25+ countries, with teams based in New Jersey, London, and India.

Technology can connect the fragmented healthcare ecosystem to deliver information when it is most needed to improve patients' outcomes. We are expanding our footprints across the globe and enhancing our services, offering, and developing new products and solutions to address the unmet needs of industry.

Purpose of the Job

As the Specialist / Senior Specialist, Event & Logistics Execution at Doceree, you will support the planning, coordination, and execution of strategic conferences, client events, sponsorship activations, and engagement programs that strengthen Doceree's industry presence and client relationships. This role will be responsible for ensuring seamless event logistics, operational efficiency, and the successful delivery of high-impact experiences across key industry events.

You’ll partner closely with the Senior Manager of Events, Marketing, Sales, and cross-functional teams to coordinate event logistics, manage vendors, oversee timelines, and support on‑site execution. From pre‑event planning through post‑event follow‑up, you’ll play an important role in ensuring every event is delivered efficiently, on time, and within budget.

Your contributions will play a key role in delivering exceptional event experiences, supporting meaningful client engagement, and ensuring Doceree's conference and event initiatives contribute to broader business objectives.

Key Responsibilities

Event Project Management & Coordination: Support the execution of conferences, client events, sponsorship activations, and executive engagements by managing detailed project plans, timelines, checklists, staffing requirements, and deliverables to ensure successful event execution.

Event Logistics & Production: Coordinate end-to-end event logistics, including venue requirements, travel and accommodations, registration, catering, shipping, signage, branded materials, audiovisual technology, room setups, and on‑site schedules to ensure a seamless experience.

Vendor & Stakeholder Coordination: Partner with internal stakeholders, external vendors, and event partners to manage deliverables, track deadlines, resolve logistical challenges, and ensure alignment with event objectives and expectations.

On‑site Event Execution: Support and coordinate day-of event operations, including vendor management, attendee registration, speaker readiness, room transitions, and real-time issue resolution to ensure smooth event delivery.

Budget Tracking & Expense Reconciliation: Support event budget management by tracking expenses, coordinating vendor invoices, and completing post-event reconciliations to ensure accurate financial reporting and cost-effective execution.

Post-Event Reporting & Follow‑Up: Coordinate post-event activities, including collecting stakeholder feedback, organizing event materials and records, documenting lessons learned, and supporting reporting and follow‑up initiatives.

Cross-Functional Collaboration: Work closely with the Senior Manager of Events, Marketing, Sales, and other internal teams to ensure event deliverables align with Doceree's brand standards, client engagement objectives, and broader business priorities.

Qualifications - Experience, Skills & Education

2-5+ years of experience in event coordination, conference planning, event marketing, logistics, or related functions, preferably within healthcare, pharmaceutical marketing, advertising technology, or B2B environments.

Hands‑on experience coordinating corporate events, industry conferences, sponsorship activations, or client engagement programs.

Strong project management and organizational skills, with the ability to manage multiple events, timelines, vendors, and competing priorities simultaneously.

Experience coordinating event logistics, including venue management, travel arrangements, registration, catering, shipping, audiovisual requirements, and on-site operations.

Proficiency in Microsoft Office, particularly Excel and PowerPoint; experience with event management or project management platforms is a plus.

Willingness and ability to travel and provide on-site support for industry conferences, client events, and company initiatives as needed.

Ability to work effectively with internal stakeholders, external vendors, and cross-functional teams to ensure timely delivery of event requirements.

Strong attention to detail, problem‑solving skills, and the ability to adapt quickly to changing priorities or unexpected event challenges.

Experience supporting event budgets, tracking expenses, processing invoices, and maintaining accurate event documentation.

Excellent written and verbal communication skills, with a collaborative and service‑oriented approach.

Why Explore a Career at Doceree

Doceree has been recognized and certified Best places to work NJ 2023 and Great Place to work 2026. If you are passionate about health technology and have a knack for turning complex concepts into compelling narratives, we invite you to apply for this exciting opportunity to contribute to the success of our innovative health tech company.

Doceree USA Benefits

Competitive Salary Package

Performance Based Bonuses

Generous Leave Policy

Flexible Working Hours

Health Care Benefits

401K + 4% Matching

Doceree DEI Vision & Mission

Doceree DEI (Diversity, Equity & Inclusion) is to create and sustain a one team culture globally with a mission to provide equal opportunity to people from diverse social, cultural, physical and psychological backgrounds and do not discriminate on the basis of race, colour, religion, national origin, sex, age, citizenship status, disability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. Doceree fosters an inclusive culture by inculcating a sense of belonging within our ONE team through appropriate behaviours, policies and systems, while also being fair to one and all. To support this Doceree has taken formal strides with a 5C model and 4E's pledge, to ensure, encourage and exhibit our commitment to DEI, and move towards our DEI vision.