Specialist, Docketing

Norton Rose Fulbright LLP; Austin (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance plans

401(k) plan

Paid time off

Parental leave

Job summary

Norton Rose Fulbright US LLP is hiring a Docketing Specialist to support our Intellectual Property practice. The role focuses on maintaining the docketing system, managing deadlines, and supporting attorneys with a wide range of administrative tasks.

The ideal candidate will have at least 5 years of professional experience, including US and foreign trademark docketing. Strong organizational skills and the ability to handle multiple priorities in a fast-paced environment are essential.

Qualifications

• Minimum 5 years of professional experience.
• US and foreign trademark docketing experience is required.
• Proficient in MS Office, especially Excel and Word.
• Excellent verbal and written communication skills.

Responsibilities

• Create and manage records in the docketing system and calendar due dates.
• Follow up with attorneys/paralegals on actions due.
• Review US and foreign prosecution mail, including oppositions and appeals.
• Monitor and update attorney dockets daily with attention to deadlines.
• Audit transfer files and intake new matters.
• Maintain knowledge of latest IP rules domestically and internationally.
• Investigate and troubleshoot docketing questions.

Skills

Docketing

MS Office

Communication

Customer service

Education

Bachelor’s degree

9 years professional experience in lieu of degree

Tools

Docketing software

Job description

Job DescriptionAt Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Job DescriptionAt Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.
Norton Rose Fulbright is hiring a Docketing Specialist to support our Intellectual Property practice. This position plays a vital role in maintaining the firm's docketing system, managing critical deadlines, and supporting attorneys through a broad range of administrative and docketing functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while working both independently and collaboratively in a fast-paced environment.
This position is ideally located in Austin, Dallas, Houston, or San Antonio, Texas. We offer a hybrid working policy which requires being in the office on an as needed basis. It is expected that this position may work remotely, unless requested to come into the office by their supervisor. This is a non-exempt position and eligible for overtime pay when appropriate. Overtime and flexibility in schedule may be required from time to time.
Responsibilities May Include, But Are Not Limited To

• Creating records within the database, docketing or calendaring of due dates, and de-docketing or removing due dates when appropriate
• Cultivating relationships and following up with attorneys and/or paralegals regarding actions due, and other related tasks
• Docketing and reviewing all US and foreign prosecution mail, as well as opposition, interference and/or appellate matters
• Monitoring and updating attorney dockets daily, with strong attention to approaching deadlines
• Intake and auditing of transfer files
• Maintain knowledge of latest IP rules, both domestic and foreign
• Investigate and troubleshoot issues or questions pertaining to docketing

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications

• Minimum 5 years of professional experience
• Bachelor’s degree, preferred. In lieu of a degree, minimum 9 years of professional experience required
• Experience with US and foreign trademark docketing required
• Knowledge of docketing software applications a plus
• College degree or equivalent preferred
• Proficient in MS Office products, including Excel and Word
• Excellent verbal and written communication skills
• Customer service-oriented

BenefitsNorton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. Employees may also access commuter benefits where applicable and student loan assistance refinancing options.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees may also access child care support through a back-up care program. Employees are also entitled to 11 Firm holidays.
Legal NoticesNorton Rose Fulbright US LLP is an Equal Employment Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, and any other characteristic protected by law.
Norton Rose Fulbright US is committed to providing reasonable accommodation as an Equal Employment Opportunity Employer to applicants with disabilities. If you require assistance of accommodation to complete your application, please contact [e-mail]. When submitting your request, please provide your contact information and a description of the accommodation needed or the accessibility barrier you are experiencing. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
Pay Transparency – Nondiscrimination Provision: The firm will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).
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