Specialist, Accounts Receivable

USA GPC Genuine Parts Company; Tennessee; On-site; USD 42,000 - 55,000; Full time

Job summary

Genuine Parts Company in Tennessee is seeking an AR Analyst to coordinate, compile and analyze accounts receivable and billing information to ensure timely and accurate AR balances. You will administer month-end closing processes and reporting for AR.

The role requires strong Excel skills and experience with Axapta/MS Dynamics or similar ERP systems, and the ability to communicate effectively with internal teams and customers.

Qualifications

• Minimum of one year related experience and/or training.
• Ability to read, analyze, and interpret accounting procedures.
• Strong working knowledge of Microsoft Excel and ERP systems.
• Oracle and McLeod experience beneficial.
• Ability to solve practical problems and communicate effectively.

Responsibilities

• Procuring/creating all month end AR reports as defined.
• Issue distribution credits and billing for overages, shortages, and promotions.
• Handle AR credits and postings for Rayloc and HVPG.
• Work with Canada Center credits and AX Warranty/Defect claims.
• Review, investigate, and correct AR errors and inconsistencies.
• Respond to inquiries with above-average customer service.

Skills

Excel

AR knowledge

ERP systems

Data analysis

Communication skills

Process improvement

Education

None

Tools

Microsoft Excel

Axapta/MS Dynamics

ERP software

Oracle

McLeod

Job description

Position Mission:

Contribute through coordinating, compiling and analyzing accounts receivable and billing information to determine timely and accurate recording of AR balances. Administer closing processes and reporting associated with accounts receivable month end.

Position Performance Measures:

• Data Entry Accuracy
• Process Customer Claims Through Out the Month
• No Open Customer Claims dated 90 days or older
• Handle Internal / External Customer Communication Timely

Timely Responsibilities:

• Responsible for procuring/creating all month end AR reports as defined
• Responsible for issuing all distribution credits and billing for overages, shortages and marketing promotions and sales samples for both Rayloc and HVPG
• Responsible for all UAP Canada Distribution Center credits, uploading into AX Warranty and Defect claims and Annual Factory returns
• Working knowledge of file transfer protocol for the Canadian business
• Evaluates current processes and makes recommendations for process improvements
• Work with APAR and NAPA Distribution staff on resolving unpaid and/or deducted AR items for Rayloc and HVPG
• Responsible for daily controls regarding AR processing and balancing for Rayloc and HVPG
• Review, investigate, and correct errors and inconsistencies
• Follow up and administer credit issuance as needed with customer service
• Assists with internal/external audit requests and provided information as requested
• Responds to inquiries, communicates with, and provides above average customer service to customers, and location personnel
• Perform other duties as needed and assigned

Experience, Education, and Abilities:

• Minimum of one years related experience and/or training; or equivalent combination of education and experience
• Ability to read, analyze, and interpret accounting procedures
• Strong working knowledge of Microsoft Excel, spreadsheet software and experience with Axapta/MS Dynamics and other ERP and/or accounts receivable software.
• Oracle and McLeod experience beneficial
• Ability to solve practical problems
• Ability to interpret a variety of instructions furnished in oral, written or schedule form
• Ability to maintain effective and positive relationships and be committed to customer satisfaction
• Ability to effectively communicate both verbally and in writing

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.

Since 1928, GPC has set the standards for performance and value for our customers and our stakeholders. Today, we’re proud to say we’re the largest global auto parts network and a leading industrial parts distributor, one that offers rewarding careers that combine small company feel with a global scale. Our strengths are in the relationships we build and the value we deliver by merging local expertise with a global force.