Specialist - Accounts Payable (Vendor)

Atlas Healthcare Partners; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Atlas Healthcare Partners is seeking an Accounts Payable Specialist for Vendor Maintenance & Reimbursement to support the Accounts Payable Supervisor. You will manage vendor files, process weekly reimbursements, ensure compliance, and collaborate with Procurement, Tax, and Legal teams.

The ideal candidate has 5–7 years in accounting within a large organization, excels in Excel, and maintains confidentiality while delivering accurate, timely payments.

Qualifications

• High school diploma or GED required; 5-7 years in accounting, finance, accounts payable or related field within a large organization
• Strong mathematics and general office procedures; high proficiency in Microsoft Excel and 10-key calculator
• Excellent attention to detail, problem-solving ability, and communication skills; maintain confidentiality
• Associate’s degree in accounting, finance or business preferred

Responsibilities

• Manage accurate and complete financial records; conduct regular audits for data accuracy
• Ensure tax reporting status for vendor 1099s and verify bank accounts for weekly payments
• Oversee corporate credit card and reimbursement program; update related policies
• Communicate AP matters with employees across departments
• Reconcile vendor accounts and resolve discrepancies
• Multitask and collaborate in a fast-paced environment; adhere to policies

Job description

Atlas Healthcare Partners exists to form strategic partnerships with health systems across the nation to develop, manage and operate Ambulatory Surgery Centers (ASCs) in their markets. As a key player in this rapidly growing healthcare segment, we are committed to providing exceptional care and outstanding customer service to every patient, every physician, every time. Our daily focus revolves around our core values of Integrity, Culture, Teamwork, Respect, and Results.

JOB TITLE

Specialist - Accounts Payable (Vendor)

Position Summary

As an Accounts Payable Specialist for Vendor Maintenance & Reimbursement, you will collaborate with Accounts Payable Supervisor to drive the seamless, efficient, and accurate execution of vendor maintenance files and managing weekly reimbursement requests. You will serve as a subject matter expert, ensuring ongoing compliance and reporting. Partners with Procurement, Tax, and Legal teams regularly.

The successful candidate will proactively identify and apply knowledge gained from diverse and broad experience, research, data, or analysis to exercise independent decision making and judgment to access and provide technical assistance and problem resolution for assigned areas with limited supervision.

Essential Functions

• Manage accurate and complete financial records. Conducts regular audits to validate data accuracy.
• Ensures mandatory tax reporting status are accurately documented for vendor’s 1099 and confirms bank accounts for weekly payments.
• Responsible for Corporate credit card and reimbursement program, maintaining and updating policies for the program, exercising significant discretion on financial decisions for individual budgets.
• Communicate with employees of all levels in various departments regarding accounts payable matters.
• Responsible for reconciling Vendor Accounts and resolving discrepancies.
• Ability to multitask, collaborate and communicate well with individuals of all backgrounds in a fast-paced environment.
• Performs additional tasks or projects as assigned.
• Manages workload and ensures efficient operations by utilizing corporate, regional, departmental and regulatory policies and procedures while making independent decisions and ensures adherence to those policies.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Atlas Healthcare with excellent service experience by consistently demonstrating our core values each and every day.

NOTE: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

Minimum Qualifications

High school diploma or GED required. Requires proficiency typically attained with equivalent combination of education and experience of 5-7 years in accounting, finance, accounts payable, accounts receivable or related field within a large organization

Strong working knowledge of mathematics and general office procedures required. Must have professional computer proficiency with a working knowledge of various desktop software including high proficiency in Microsoft Excel and proficiency with 10-key calculator. Exceptional attention to detail, problem-solving ability, and communication skills. The individual is expected to maintain a calm and professional demeanor, work independently and be able to maintain highly confidential data. Highly effective communication and organizational skills are essential.

Preferred Qualifications

Associate’s degree in accounting, finance or business preferred; document management, file creation and accounts payable experience preferred; Healthcare experience preferred; working knowledge of Envi procurement software and Oracle software accounts payable module is highly preferred.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of computer, phone and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• May require off-site travel

SCOPE AND COMPLEXITY

The incumbent must complete a variety of requests within specific time requirements that satisfy the demands of multiple departments, facilities, vendors and system wide accountabilities. The incumbent must make independent decisions within the department outlined polices and resolve complex problems. The incumbent is expected to provide excellent customer service; identify company and/or regulatory compliance issues when appropriate to resolve problems. Confers with supervisor on unusual situations. Internal interactions are with all levels of employee through senior management. External interactions are with vendors, independent contractors, etc.