Specialist - Accounts Payable 1

Coca-Cola Bottling Company UNITED, Inc.; Birmingham (AL); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Two weeks paid vacation

Medical plan

Dental & vision

Job summary

Coca-Cola Bottling Company UNITED, Inc. in Birmingham is seeking an Accounts Payable Specialist to process invoices, resolve discrepancies, and provide excellent customer service to internal and external partners.

The role emphasizes OCR data extraction, PO and non-PO invoice auditing, vendor communications, and ensuring timely payments. A Bachelor’s degree or equivalent experience, Excel, SAP, and strong communication are preferred.

Qualifications

• Requires strong written and verbal communication.
• Bachelor’s degree or 3+ years of related experience or equivalent combination.
• Proficiency in Microsoft Office; SAP experience preferred; OCR/automatic workflow experience a plus.

Responsibilities

• Process incoming vendor invoices and route for payment with high accuracy.
• Audit PO and non-PO invoices; resolve discrepancies and questions with vendors.
• Review aged items and ensure timely approvals to meet payment terms.
• Communicate with vendors to answer inquiries and reconcile statements.
• Perform manual adjusting entries as needed.
• Maintain customer service standards and documentation.

Skills

Communication

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

SAP

OCR/Workflow

Job description

Division: Corporate

Work Schedule: M-F Hybrid Remote in Birmingham Office

Why you will love Coca-Cola UNITED?

About us:

• Privately owned and operated with 100+ years of historical strength and stability
• Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
• Excellent Total Value Benefits Package to include:
• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation
• Fast paced environment promotes a healthy lifestyle
• For qualified candidates we offer an amazing CDL Tuition Program reimbursable up to $5250 for CDL school tuition - ask your Recruiter for details

Job Description

The Specialist - Accounts Payable 1 is responsible for processing incoming invoices for payment in a timely manner and communicating with internal and external customers regarding anything related to invoicing while providing a high level of customer service.

What your day will look like:

• Receive vendor invoices, scan/import the images, quality assurance, verify data Optical Character Recognition (OCR) extraction is accurate and route the documents into electronic workflow for processing
• Work daily workflow error queue to investigate errors, understand why documents have not been fully processed, identify and prevent duplicate invoice processing, identify missing vendor workflow, initiate the vendor create process, and use understanding of the workflow process to correct errors on a timely basis so that document workflow can be successfully completed; including auditing purchase order (PO)- related invoices against purchase orders and goods receipts and auditing non purchase order (PO)-related invoices and check requests
• Review aged and overdue invoices and communicate frequently with colleagues across the organization to ensure that invoices are approved by the business in a timely manner in order to meet payment deadlines so that invoices are paid in accordance with vendor payment terms
• Communicate with vendors to answer inquiries and resolve issues, reconcile vendor statements, review and reconcile aged items
• Make manual adjusting entries relating to both non-PO and PO invoices
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and vendor statements.
• Performs appropriate duties as assigned by management

What you need to succeed:

• Minimum of 18 years old
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
• Bachelor's degree (B.A.) from four-year College or university; or 3 or more years of related experience and/or training preferred; or equivalent combination of education and experience
• Proficiency in Microsoft Office required
• Proficiency in SAP strongly preferred
• OCR and automatic workflow experience preferred
• 3+ years of Accounts Payable experience preferred
• Excellent oral and written communication skills, analytical, customer service, and organizational skills with a high degree of accuracy and attention to detail
• Ability to perform duties in a fast-paced environment while handling high volumes of data
• Ability to work with all functional team members
• Regular and prompt attendance is an essential function of the job
• Ability to read, write and speak English
• Ability to maintain a neat professional appearance within Company guidelines
• Ability to maintain safety and security of Company assets
• Ability to utilize all Company provided resources and technology
• Ability to demonstrate independence, analytical skills, and strategic thinking

Physical Requirements

Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc.

(X) None = 0% (0 hrs)

(L) Limited = 1% (1 hr)

(O) Occasionally = 2%-25% (1-2 hrs)

(F) Frequently = 26%-50% (3-4 hrs)

(R) Repeatedly = 51%-75% (5-6 hrs)

(C) Continuously = 76%-100% (7+ hrs)

• Sit (C)
• Stand (L)
• Walk (L)
• Bend (L)
• Kneel/Squat (L)
• Climb Stairs (L)
• Crawling (X)
• Overhead Reach (L)
• Typing (C)
• Vehicle Operation (X)
• PPE/Special Clothing (X)
• Grasp (L)
• Push/Pull (L)
• Fine Manipulation (R)
• Lift up to 50 lbs (L)
• Carry up to 50 lbs (L)
• Pushing up to 50 lbs (L)
• Pulling up to 50 lbs (L)
• Exposure to Water (X)
• Exposure to Chemicals (X)
• Exposure to Weather (X)
• Exposure to Noise (X)

CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.