Specialist Accounts Payable

WALTON ENTERPRISES & WALTON FAMILY FOUNDATION; Bentonville (AR); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Job summary

Walton Enterprises and the Walton Family Foundation are seeking a Specialist, Accounts Payable in Bentonville, AR. The role supports daily AP operations, reviews invoices, maintains vendor records, and assists with tax reporting and compliance while ensuring internal controls and timely payments.

The position reports to the Manager, Accounting within the Accounting Department and emphasizes accuracy, confidentiality, and process improvement in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• At least 2 years of professional accounts payable or related accounting support experience.
• Experience with vendor documentation and W-9 collection.
• Proficiency with Microsoft Office applications including Excel, Word, Access, and Outlook.
• Experience with Dynamics 365 BC, SharePoint, or similar systems.

Responsibilities

• Review invoices for accuracy, approvals, and attach supporting docs.
• Prepare schedules for 1099 reporting and related due diligence.
• Coordinate sales and use tax reporting and payments.
• Support loan administration activities including payments and renewals.
• Maintain vendor records and W-9 documentation.
• Process travel invoices and expense reports.
• Prepare checks and initiate wire transfers.
• Assist with property tax assessments and payments.
• Identify opportunities to improve AP workflow and accuracy.

Skills

Accounts payable

Invoice processing

Vendor management

Microsoft Excel

GAAP

W-9 documentation

Financial records

Communication

Tax compliance

Education

High school diploma

Associate degree preferred

Tools

Microsoft Dynamics 365 Business Central

SharePoint

Job description

Specialist Accounts Payable

Position Title: Specialist, Accounts Payable

Department: Accounting

Reports To: Manager, Accounting

FLSA Status: Non exempt

Location: Bentonville, AR

Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as a Specialist, Accounts Payable. The ideal teammate will have the demonstrated ability to accurately process financial transactions, maintain detailed records, manage multiple priorities, and collaborate effectively with internal stakeholders and vendors while ensuring compliance with established accounting procedures and internal controls.

About the Position

The Specialist, Accounts Payable provides financial, administrative, and clerical support to ensure payments and expenses are processed accurately and efficiently across multiple business entities. This role reviews invoices and supporting documentation, maintains vendor and payment records, supports tax and compliance activities, and contributes to the reliable operation of accounts payable processes.

What you will do

In this role, you will support daily accounts payable operations by processing invoices, preparing payments, maintaining accurate financial records, and assisting with tax reporting and compliance activities. You will collaborate with internal teams and vendors to resolve discrepancies, ensure timely and accurate payments, and identify opportunities to improve processes and operational efficiency.

Responsibilities

• Review invoices for accuracy, appropriate approval, and supporting documentation and enter information into the accounting system.
• Prepare supporting schedules for 1099 reporting and complete related due diligence activities.
• Coordinate sales and use tax reporting and support accurate and timely payments.
• Support loan administration activities, including payment processing and renewals.
• Maintain construction project payment records and verify compliance with applicable contracts and payment requirements.
• Process travel-related invoices and expense reports.
• Prepare checks and initiate wire transfers in accordance with established procedures and approval requirements.
• Maintain vendor records, including W-9 documentation and other required payment information.
• Assist with property tax assessments and payment processing.
• Identify and recommend opportunities to improve accounts payable workflow efficiency and accuracy.

Who we are looking for

Skills needed

• Accounts payable operations and invoice processing
• Payment processing, including checks and wire transfers
• Basic bookkeeping and accounting principles
• Generally Accepted Accounting Principles
• 1099, W-9, and vendor documentation requirements
• Sales and use tax and property tax payment support
• Finance and accounting systems
• Microsoft Excel and other Microsoft Office applications
• Accuracy and attention to detail
• Organization and deadline management
• Vendor and internal stakeholder communication
• Problem-solving and discrepancy resolution
• Process improvement
• Working knowledge of related accounting processes, including accounts receivable and financial reporting

Qualifications required for success

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred. An equivalent combination of education and directly related experience may be considered.
• At least 2 years of professional accounts payable, bookkeeping, or related accounting support experience.
• Working knowledge of bookkeeping practices and basic accounting principles.
• Experience using Microsoft Dynamics 365 Business Central, SharePoint, or comparable accounting and document-management systems.
• Proficiency with Microsoft Office applications, including Excel, Word, Access, and Outlook.
• Experience verifying vendor information and maintaining vendor records with a high degree of accuracy.
• Comfortable handling sensitive banking and tax information while adhering to established internal controls and fraud-prevention procedures.
• Ability to identify inconsistencies, investigate issues, and escalate potential risks appropriately.
• Exceptional organizational and time-management skills, with the ability to adapt to changing priorities.
• Demonstrated ability to perform accurate, high-volume data entry with strong attention to detail.
• Proven ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.
• Excellent verbal and written communication skills, with a professional, customer-focused approach.
• Ability to accurately review financial documents and follow established approval and control procedures.
• Ability to handle confidential financial and vendor information with discretion and sound judgment.
• Preferred: Experience with W-9 collection and validation, vendor tax documentation, and processing international payments in compliance with company policies and applicable regulatory requirements.

Personal attributes that support success

• Demonstrates integrity, discretion, and accountability when handling financial information.
• Works accurately and follows assignments through to completion.
• Collaborates respectfully and effectively with colleagues, vendors, and internal business partners.
• Approaches problems with curiosity, sound judgment, and a practical service orientation.
• Responds constructively to changing priorities and process needs.
• Identifies opportunities to improve accuracy, efficiency, and consistency.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Benefits Information

Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401(k) retirement plan and paid time off.

Work Environment and Physical Demands

The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Reasonable accommodations will be made, provided they do not pose an undue hardship to the company.

Work is generally performed in a standard office or remote office environment. Duties typical ... (continues as paragraph) Instead of compressing, the full paragraph is included verbatim here:

Work is generally performed in a standard office or remote office environment. Duties typically require sitting for long periods; prolonged use of a computer, phone, and other standard office productivity equipment; participating in meetings, communicating by phone, video, and email; and occasional movement within the office or between meeting locations. Occasional lifting of boxes, files, or paperwork may be required. The role is not normally subject to extreme environmental conditions or unusual physical demands.

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Duties and responsibilities may change based on business needs.

About the Accounting Department

The Accounting Department provides a suite of services including accounts payable, accounts receivable, investment accounting, and grants administration. The accounting team supports the family households, Walton Enterprises, and the Walton Family Foundation.

About Walton Enterprises

Walton Enterprises supports the personal, philanthropic, and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam and Helen Walton's family.

We value trust, mutual respect, and a workplace where every associate belongs and can do their best work. We bring together talented people with different backgrounds and viewpoints, support their growth, and empower them to contribute meaningfully.

We are an equal opportunity employer committed to a workplace that is free of discrimination and harassment of any kind. All applicants receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, genetic information, or any other status protected by the laws or regulations in the locations where we operate.