Specialist

RWJBarnabas Health; Cedar Knolls (NY); On-site; USD 50,000 - 63,000; Part time

Job summary

RWJBarnabas Health in Cedar Knolls, NJ, is seeking a Planned Maintenance Specialist to coordinate preventive maintenance for imaging equipment and ensure compliance with medical standards. A flexible, part-time/per diem schedule is available, with collaboration across imaging staff and vendors.

The role requires strong organization, communication, and technical proficiency in CMMS, Excel, and Outlook, plus a supportive background in healthcare operations.

Qualifications

• Associate's degree or equivalent with relevant technical/administrative experience.
• Problem-solving, critical thinking, decisive judgment, collaboration, and ability to work with minimal supervision.
• Prior administrative or coordination experience in scheduling, facility operations, or health system support.
• Strong software proficiency using Microsoft Excel and Microsoft Outlook for report generation and data tracking.
• Flexible, part-time / per diem schedule based on fluctuating departmental demands.
• Willingness to travel occasionally between RWJBarnabas Health facilities as required.
• Background in healthcare administration, biomedical engineering, or imaging services preferred.
• Experience navigating CMMS or technical equipment logs.

Responsibilities

• Prepares preventive maintenance schedules for complex imaging equipment and minimizes disruption to patient workflows.
• Operates maintenance tracking systems and CMMS software to ensure accurate documentation.
• Assists vendors and biomedical teams during inspections and servicing by coordinating activities.
• Sets up equipment logs and compliance files following Joint Commission guidelines and handles related documentation.
• Monitors equipment downtime metrics and reports changes to department leadership.
• Uses inventory software and Excel to enter serial numbers and retrieve maintenance histories.
• Collaborates with leadership, clinical staff, and vendors to ensure smooth operations.

Skills

Communication

Attention to detail

Adaptability

Collaboration

Time management

Education

Associate degree

Tools

CMMS

Excel

Outlook

Job description

Job Title: Specialist

Location: Cedar Knollls

Department Name: Imaging Services

Req #: 0000259973

Status: Hourly

Shift: Day

Pay Range: $36.64 - $45.80 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Planned Maintenance Specialist – RWJBarnabas Health

At RWJBarnabas Health, the Planned Maintenance Specialist plays a critical role in patient care and operational excellence. Operating with a high level of independence, they perform complex preventive maintenance coordination and compliance tracking procedures according to strict medical, legal, and professional imaging standards. They are responsible for exercising professional judgment during scheduling windows, ensuring accurate record-keeping, delivering trial-specific compliance support, and maintaining seamless workflow collaboration within the multidisciplinary imaging department.

A typical day for a Planned Maintenance Specialist may include:

• Prepares preventive maintenance schedules for complex imaging equipment, clearly explains the process, and positions service events to minimize disruption to patient workflows
• Operates maintenance tracking systems, CMMS software, computers, and database applications necessary to ensure a safe and accurate equipment documentation procedure
• Assist vendors and biomedical engineering teams during system inspections and equipment servicing by coordinating, circulating, or monitoring visit activities
• Sets up equipment logs and essential compliance files following The Joint Commission guidelines, handles vendor invoices, and reviews contract documentation to assist with administrative management
• Calibrates, maintains, and adjusts maintenance tracking systems, and reports overdue maintenance items or equipment failures immediately to department leadership
• Monitors and calls out equipment downtime metrics, alerting the department staff immediately to any changes in system operational status
• Utilizes inventory software and Excel systems to enter accurately identified and verified data of serial numbers, and retrieves old maintenance histories when necessary
• Demonstrates working knowledge of scheduling protocols including compliance readiness, equipment decommissioning, safety, and follow-up validation techniques
• Collaborates professionally in a hospital or outpatient imaging environment, working in close cooperation with leadership, clinical staff, and technical vendors
• Demonstrates initiative, flexibility, and the ability to assume multi-task duties and function under significant time pressures

This role might be for you if:

• Clear, compassionate communication defines how you interact with patients, families, and colleagues
• Attention to detail and clinical precision guide your work every day, understanding that errors have serious consequence
• You remain calm and highly adaptable while managing a fast-paced retail environment
• Patient safety, accurate drug evaluation, and delivering high-quality pharmaceutical care are your top priorities
• You enjoy working collaboratively with providers, nurses, and interdisciplinary care teams
• Continuous learning, inventory awareness, and operational efficiency motivate you
• Creating a positive, reassuring, and legally compliant patient experience is central to your approach

To be considered for this Planned Maintenance Specialist opportunity:

• Graduate with an Associate's degree or an equivalent combination of relevant technical and administrative experience
• Problem-solving, critical thinking, decisive judgment, collaboration, and the ability to work with minimal supervision
• Prior administrative or coordination experience in scheduling, facility operations, or health system support
• Strong software proficiency using Microsoft Excel and Microsoft Outlook for report generation and data tracking
• Available to work a flexible, part-time / per diem schedule based on fluctuating departmental demands
• Willingness and flexibility to travel occasionally between multiple RWJBarnabas Health facilities as required
• Prior background working directly within healthcare administration, biomedical engineering, or imaging services is preferred
• Practical experience navigating computerized maintenance management systems (CMMS) or technical equipment logs is preferred
• Demonstrated comfort handling time-sensitive operational tasks in a fast-paced, clinical support environment is preferred