Special Services Administrative Assistant

Owatonna School District 761; Owatonna (MN); On-site; USD 32,000 - 38,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

Long-Term Disability

PERA pension

403(B) Matching Annuity Plan

Sick leave

Vacation days

Job summary

Owatonna School District 761 is seeking a Special Services Administrative Assistant to provide skilled administrative support to the Director of Special Services and team. You will coordinate financial systems, maintain staffing records, and liaise with staff and external partners while upholding data privacy standards.

The role requires a high school diploma with strong software proficiency and excellent organizational skills; an associate degree or related certificate is preferred.

Qualifications

• High school diploma required.
• An associate degree, a two-year technical certificate, or experience in business administration or office management is preferred.
• Demonstrated expertise with software programs.
• Extensive knowledge and experience of computer software applications.
• Ability to work independently; compose correspondence and reports from brief instructions.
• Ability to analyze data; manage budgets, coding, and expense research.
• Attention to detail, meet deadlines, multitask, and handle confidential information.

Responsibilities

• Coordinate Special Services financial systems and maintain staffing records.
• Facilitate notifications from the Minnesota Department of Education.
• Monitor and coordinate workflow; manage office operations.
• Work with district information databases and generate accurate reports.
• Serve as a liaison between the Director of Special Services and staff, outside agencies and the community.

Job description

Special Services Administrative Assistant

Owatonna School District 761 District Office - Owatonna, Minnesota Open in Google Maps

This job is also posted in Owatonna School District 761

Job Details

Job ID: 5950798

Application Deadline: Posted until filled

Posted: Oct 05, 2026 5:00 AM (UTC)

Starting Date: Dec 7, 2026

Job Description

Position Summary: The Special Services Administrative Assistant performs skilled administrative support work for the Director of Special Services and the Special Services team, including a wide variety of office duties such as coordinating Special Services financial systems; maintaining accurate Special Services staffing records; facilitating notifications from the Minnesota Department of Education; monitoring and coordinating workflow; managing office operations; working with district information databases and providing accurate reports; and serving as a liaison between the Director of Special Services and other district staff, outside agencies and members of the community.

Position Requirements: High school diploma required; demonstrated expertise with software programs; highly developed interpersonal and organizational skills. An associate degree, a two-year technical certificate, or experience in business administration or office management is preferred.

Other Skills & Abilities: Ability to work well with faculty, staff, parents, and stakeholders. Understand and comply with all protocols related to data privacy. Ability to perform duties with a thorough knowledge of all district requirements and Board of Education policies. Extensive knowledge and experience of computer software applications; ability to work independently; ability to compose correspondence and reports from brief instructions; ability to analyze data; ability to work with budgets, coding, and expense research. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines; demonstrated ability and experience in collecting and assembling data, preparing reports, monitoring progress; ability to multitask and work well under pressure; high-level interpersonal skills to handle sensitive and confidential situations and documentation; ability to meet the public effectively; ability to establish and maintain effective working relationships with associates, School Board, parents, elected officials, students, staff, superintendent and the general public. Consistent and reliable attendance.

Schedule: 7:30 am - 4 pm / M-F / 52 weeks

Rate of Pay: B-2-3 // $22.91-$27.44/hour, depending on experience

Benefits offered for this position are as listed - Clerical Full-Time:

• Health Insurance offered through Blue Cross Blue Shield (single and family)
• Dental Insurance (single and family)
• $70,000 Life Insurance
• Long-Term Disability
• Public Employee Retirement Association (PERA) pension
• 403(B) Matching Annuity Plan - up to $600/year match
• Earned Sick and Safe Time (ESST)/Sick leave
• 10 vacation days per year

ISD 761 IS AN EQUAL-OPPORTUNITY EMPLOYER AND SUPPORTS WORKFORCE DIVERSITY.

Position Type: Full-Time

Salary: $22.91 to $27.44 Per Hour

Job Categories: Support Staff > Clerical

Job Requirements

• At least 5 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Shari Mensink , Director of Special Services
• District Office
• Phone: [phone]
• Email: [e-mail]

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