Special Projects Project Manager

Shapiro & Duncan, Inc.; Rockville, Northern (MD, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Shapiro & Duncan, Inc. is seeking a Special Projects Project Manager to oversee HVAC and plumbing projects, coordinating field forces, subcontractors and major equipment purchases.

The role includes bidding, proposal writing and selling new work, with emphasis on timing, communication and technical understanding. The candidate must have a strong track record in HVAC, with utilities of project oversight, budgeting and scheduling, and be able to manage client relations while delivering

Qualifications

• Minimum 6 years in the HVAC trade with at least 2 years in a managerial role.
• College AA Degree desirable; High School Diploma minimum.
• Advance training in HVAC and plumbing.
• Management, time management, and sales training.
• Proficient with Word and Excel for project documentation and budgeting.

Responsibilities

• Visit job sites, lead kick-off and progress meetings, and coordinate subs and field forces.
• Review daily reports, coordinate with design engineers, and ensure quality and punch list completion.
• Bid, write proposals, and manage pricing, quotes, and client communications.
• Track equipment, subcontractors, and budgets; process monthly billing and change orders.
• Mentor staff, maintain momentum, and ensure high-quality customer experience.

Skills

Project management

Team leadership

Client coordination

Estimating

Bidding / proposals

Communication

Time management

Education

High School Diploma

AA Degree desirable

Tools

Word

Excel

Job description

Special Projects Project Manager

Reports To

Director of Special Projects

Functional Role

The Special Projects Project Manager shall perform all management duties to successfully complete HVAC & Plumbing projects. This includes coordinating Shapiro & Duncan field forces, coordinating subcontractors and handling major equipment purchases. The nature of these relatively small projects requires precise timing and full understanding by all parties involved in order to be successful. The Special Projects project manager must be a good communicator and have a sound understanding of the workflow and a technical comprehension of the work.

The Special Projects project manager is also responsible for bidding, proposal writing and selling new work.

Requirements

• Experience: Minimum of 6 years in the HVAC trade with at least 2 years in a managerial role.
• Computer skills (Word Documents, Excel Spreadsheets) required.
• College AA Degree desirable.
• High School Diploma minimum.
• Advance training in technical aspects of HVAC & Plumbing.
• Management training, time management training and sales training.

Duties and Responsibilities

Project Oversite

• Visit job sites and perform initial survey; lead project kick-off meetings and progress meetings (provide agendas to the same if we are the prime contractor).
• Meet with subs at job site to explain what needs to be quoted or performed.
• Schedule the work with customers and coordinate work force.
• Review work with the project superintendent, assistant superintendent & Sr. foreman on a daily basis.
• Review daily reports for accuracy and completeness.
• Work closely with design engineer on in-house design build projects to coordinate and lead project administration.
• Inspect finished work for quality and final presentation; prepare a punch list if necessary and applicable.
• Follow up with customer during and after the job. Make sure customer is satisfied with the work that was performed.
• Provide feedback on the performance of field forces and support staff.

Project Accounting and Administration

• Perform project start up tasks; including reviewing and understanding contract, modifying and preparing for ratification if necessary, writing subcontract agreements, purchasing major equipment, submitting product data, writing job outline and establishing a job schedule.
• Solicit subcontractors when they are needed.
• Track and schedule equipment and accessories from vendor to the job site.
• Buy out of equipment and subcontractors.
• Compile needed information for field and subcontractor’s work force.
• Set up job budget and schedule of values for each project and process and generate monthly billing per clients time requirements.
• Develop and process RFI’s.
• Develop PCO’s and process change orders.
• Manage the change order process (pricing, negotiating with the client, billing and updating the accounting software).
• Perform collections on outstanding payments related to their projects.
• Complete gain share documentation including submitting initial budgets and final scorecard; grading the foreman appropriately.
• Develop construction schedules & look ahead schedules as required.
• Execute project forecasting and work in progress quarterly and as required.
• Additional duties & tasks as assigned.

Estimating Projects

• Perform takeoffs and pricing utilizing Quote Express or other computer based software.
• Work up estimates and write up proposals.
• Compile pricing and review all costs with supervisor – insert all pricing on Excel spreadsheet for review and pricing calculation.
• Follow up on proposal – review scope of work with customer to ensure all requirements are being met by the proposal.
• Review plans and specifications for all upcoming projects.

Team Collaboration & Leadership

• This role demands a hands-on, team-oriented approach. The Project Manager must be willing and able to assume responsibilities beyond their defined scope, including assisting with tasks assigned to other project personnel, when required to maintain project momentum, meet deadlines, and deliver a high-quality customer experience.
• Maintain a positive disposition and motivate staff and field personnel to perform at their best.
• Remain current with industry trends and network with peers through local trade organizations.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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